Data Stewardship Committee
Inaugural Meeting
February 2, 2015
Today’s Agenda
1.
2.
3.
4.
Introductions & Opening Comments
Orientation – Where are headed?
Organizing to Meet our Deadlines
Discuss Next Steps
Data Stewardship Committee
Membership
Data
Stewards
Ad
Lucem
Ex
Officio
HOW DID WE GET HERE?
WHERE ARE WE HEADED?
A Brief History…
February 2014 – Winter Senior Leadership Retreat
March 2014 - Data Governance Executive Oversight
Group Formed
June 2014 – Data Governance Principals Agreed Upon
“If you wish to converse with me,
define your terms.”
Voltaire
A Brief History…
February 2014 – Winter Senior Leadership Retreat
March 2014 - Data Governance Executive Oversight
Group Formed
June 2014 – Data Governance Principals Agreed Upon
July 2014 - Ad Hoc Committee on Roles, Procedures
and Standards for Data Management
October/November 2014 – Memo from Data
Governance Executive Oversight Group, Meetings
with Provost/President
Data Governance Purpose
Support President, Provost, Deans, University
Leadership and Campus Community in:
• Informing strategic planning for achieving UB2020
and beyond;
• Managing daily educational and institutional
operations through evidence-based decision-making;
• Supporting regulatory, accreditation, governing
body, community engagement and other reporting
requirements
Guiding Principles
1.
2.
3.
4.
5.
6.
7.
8.
Recognition of Primary Data Sources
Unambiguous Transformation of Data
Transparency
Data Quality, Integrity and Security
Systemic and Continuous
Feasible
Alignment of Data Management Approaches
Evaluative
Roles and Responsibilities
Data Ownership – The University at Buffalo is
considered the data owner of all university
institutional data; individual units or departments may
have stewardship responsibilities for portions of the
data.
Data Trustees – Senior leaders of the university (VicePresidents, Vice-Provosts, & Deans) who have
responsibility for areas that have systems of record;
responsible for ensuring that data stewards in their
area are compliant with data governance principles.
Roles and Responsibilities
Data Stewards – The responsible university officials
who have planning and policy-level responsibilities for
data in their functional areas are considered data
stewards. Data stewards, as individuals, have
management responsibilities for defined elements of
institutional data.
Institutional Data Initial Focus
o
o
o
o
o
o
o
o
o
Student Records
Financial Aid
Admissions (UG and Grad)
Human Resources – Faculty / Staff (Headcount / FTE)
Finances – Budgets, Expenditures
Research – Grants (counts, dollars, allocations)
Space – Allocation to Department / Person
Publication / Citation Data – Scholastic Indicators
Organizational Structure – Entity / Hierarchy,
Academic Structure
Enrollment Data Examples
Different
Uses
Operational
Strategic (Official)
INSTRUCTOR LIST used to
populate course
evaluation system, allow
access to class rosters
INSTRUCTOR LIST used to
calculate faculty
workloads, instructional
productivity
HEADCOUNT includes
students taking a class
Different for credit, auditing, ELI,
Measures Gifted-Math, Crossregistered
HEADCOUNT includes
UB students with >0.5
Credit Hours
Headcount Definitions
35,000
30,000
35.0k
30.3k
29.9k
28.1k
25,000
20,000
15,000
10,000
5,000
0
Term Activated Enrolled in a
Section
Official Count
Regular
Enrollment
GETTING OUR WORK DONE
AND
MEETING OUR DEADLINES
Our Work
• Prepare report recommending on permanent data
management organization and structure
Research other Models
• Formalize Definitions/Roles
•
• Identify / inventory key institutional data elements
across domains
• Select 3-5 elements from each domain to:
Build inventory of definitions
• Define attributes (system of record, transformation,
security)
• Store materials in accessible repository
• Begin work of conforming UB’s institutional data
warehouse to official definitions
•
Deadlines
April 2015
• Progress Report to Data Governance Council
• Inventory of key institutional data elements
• Preliminary definitions for students, degrees,
faculty
June 2015
• Recommendation for permanent data management
structure
• Define and document 3 to 5 elements from each
institutional data domain, begin implementing
Two Pizza Rule
Never have a meeting where two pizzas couldn't
feed the entire group.
Jeff Bezos
Working Team 1
Structure, Roles and Responsibilities
Craig Abbey – Lead
Gary Pacer
Laurie Barnum
Chris Connor
Kim Yousey-Elsener
Other Volunteers?
Working Team 2
Enrollment and Degrees (Student Records)
Kara Saunders - Lead
Brian O’Connor
Greg Olsen
Mark Molnar
Lynne Depasquale (RP)
Troy Joseph (GEMS)
Leah Feroleto
Other Volunteers?
Working Team 3
Faculty (Human Resources)
Sue Krzystofiak – Lead
Tom Okon
Gary Pacer
Lauren Young (OIA)
Tilman Baumstark (VPFAC)
Other Volunteers?
From Everyone…
Inventory Key Institutional Data
Will send template for sharing your thoughts on what
are the key institutional data that UB:
…makes decisions from
…uses to monitor institutional performance
…needs to define
…needs to make available
Next Steps
• Website for sharing materials
• February 23rd Next Data Stewardship Meeting
(Tentative)
• 1st Report to Data Trustees on February 26th