Kuali Financial System TEM Travel & Entertainment Module University of California, Irvine Accounting Systems University of California, Irvine 2012. All Rights Reserved Agenda Convenient New Features Related Documents Tab Actual Expenses Tab Group Travel Tab Special Circumstances Tab Travel Authorization Workflow Corporate Travel Card Future Direction of TEM University of California, Irvine 2012. All Rights Reserved TEM Overview The KFS Travel & Entertainment Module is an electronic processing application for: Travel authorization Capturing Travel & Entertainment expenses Reimbursements for: Travel Entertainment Moving & relocation University of California, Irvine 2012. All Rights Reserved TEM Overview The module allows individuals and processors to: Relate vendor payment to travel record Process Advances Reimburse travel, after automatic deduction of advances Include Corporate Card transactions into reports University of California, Irvine 2012. All Rights Reserved Convenient New Features Related Documents Tab All related documents for a Travel Authorization (TA) a Travel Amendment (TAA) a Disbursement Voucher (DV) Invoices & Credit Memos (INV, CRM) used to track travel advances are displayed in one tab, in one place University of California, Irvine 2012. All Rights Reserved Convenient New Features Related Documents Tab Drop down menus will display all information about the transaction University of California, Irvine 2012. All Rights Reserved Convenient New Features Actual Expenses Tab Actual Expenses Tab breaks down & records all travel expenses Same as the old system, only with much less clicking back & forth for each expense category All actual expenses are clumped & identified by drop down menus University of California, Irvine 2012. All Rights Reserved Convenient New Features Actual Expenses Tab University of California, Irvine 2012. All Rights Reserved Convenient New Features Group Travel Tab Individual names of group travelers can now be added Can identify whether each traveler is a UCI employee or not University of California, Irvine 2012. All Rights Reserved Convenient New Features Group Travel Tab University of California, Irvine 2012. All Rights Reserved Convenient New Features Special Circumstances Notes You can add Department or special Funding limits & restrictions can be added to the Special Circumstances notes section of the Disbursement Voucher University of California, Irvine 2012. All Rights Reserved Convenient New Features Special Circumstances Notes University of California, Irvine 2012. All Rights Reserved Travel Authorization (TA) This is where a user can create a trip to initiate a travel reimbursement Allows users to request travel advances Disbursement Vouchers (DV) & Accounts Receivable (AR) notices are processed as a result of the original TA University of California, Irvine 2012. All Rights Reserved Travel Authorization (TA) University of California, Irvine 2012. All Rights Reserved Travel Authorization (TA) University of California, Irvine 2012. All Rights Reserved Travel Authorization (TA) University of California, Irvine 2012. All Rights Reserved Travel Authorization Workflow University of California, Irvine 2012. All Rights Reserved TEM & the Corporate Travel Card TEM imports downloaded Corporate Credit Card data User associates expenses to Trip • or mark as personal expense TEM generates DV to pay the bank, & records expenses University of California, Irvine 2012. All Rights Reserved Future Direction of TEM Foreign Travel Foreign Currency rate lookup Ability to enter the conversion rate Will calculate/convert expenses based on the rate entered University of California, Irvine 2012. All Rights Reserved Future Direction of TEM Integration Integration For mileage reporting Integration If with Google Maps with Connexxus other UC campuses find it helps them University of California, Irvine 2012. All Rights Reserved Resources Diana Nielsen dnielsen@uci.edu (949) 824-3662 Karen Miller kamiller@uci.edu KFS Trainer: Melissa Lee mplee@uci.edu University of California, Irvine 2012. All Rights Reserved Tanya Harris tharris@uci.edu