LEO: LSHTM Ethics Online
Patricia Henley
Quality & Governance Manager
London School of Hygiene & Tropical Medicine
patricia.henley@lshtm.ac.uk
What is LEO?
LSHTM Ethics Online
• Online ethics application system
• Used for staff and students at LSHTM
– Merges staff ethics form (E1) with MSc student CARE
form
Application: https://leo.lshtm.ac.uk
Logging in for the first time
Help, FAQs, contact
Does NOT use your
standard LSHTM log-in (eg
SRESPHEN), but can use
LSHTM email with same
password
Click new user
Registration
Currently have a
character limit of 50
Note:
• Case-sensitive
• Log-in for system
Logging in
https://leo.lshtm.ac.uk
Not your LSHTM
Novell log-in
Work Area
Help, FAQs and contacts
System
messages
appear here.
Should also
receive emails
Archive of all projects
Getting started
Click on create project
Short title
Short title will appear in summary
lists of projects
Start your project
Click to start
working on project
Navigation screen
Short title
Click to get started
Print
generates
a pdf that
can be
saved
locally
Sections to complete
• Greyed out means not
applicable (Will change
depending on answers
provided)
Transfer sends to another user. Will not be
able to edit.
Share allows collaboration on form with
two users working on it at the same time.
The “smart” form part 1
The “smart” form part 2
Click next or previous or navigate to
move through form
Auto-saves BUT
will lock you out
of system
>20min
Answering yes will
activate further
questions
Applicant details
Filter questions
For MScs: do not
require ethical
approval from
LSHTM BUT still
submitted as per
other types of
studies
Some questions
have help boxes
Example 1:
Secondary Data Analysis
Project Filter (1)
Includes for
modelling
projects unless
fully from public
domain
Project Filter (1)
Data fully from
public domain
Outline
To upload documents. Not all applicable
Experience
MSc: Upload own CV only
Methods
Confidentiality & Data
Funding
Local Approval
Secondary data analyses
New for MSc:
Requested by MSc
committee for
most students
Data Sources, IP & Permissions
MSc
students
only - from
CARE form
Risk
MSc
students
only - from
CARE form
Example 2:
Working with human tissue
Project filter
Outline
To upload documents. Not all applicable
Experience
MSc: Upload own CV only
Not previously requested for MSc students, but valuable information for
ethics committee to determine appropriateness of study, eg RCT studies
or working with children
Methods
Consent
Requests more details than CARE form, but very important for this to be included
Confidentiality & Data
Funding
Tissue
Local Approval
New for MSc but has been an ongoing issue
Data Sources, IP & Permissions
MSc
students
only - from
CARE form
Risk
MSc
students
only - from
CARE form
Example 3: Literature review only
Project filter
Outline
To upload documents. Not all applicable
Experience
MSc: Upload own CV only
Not previously requested for MSc students, but valuable information for
ethics committee to determine appropriateness of study, eg RCT studies
or working with children
Methods
Confidentiality & Data
Funding
Local Approval
New for MSc but has been an ongoing issue
Data Sources, IP & Permissions
MSc
students
only - from
CARE form
Risk
MSc
students
only - from
CARE form
Sharing the form
Sharing
To share application with
your supervisor or
others.
Sharing with Supervisors
Recipient view
Click to see what has been shared
Recipient view
Click to view
Or reject
Submitting the form
Signatures
Signatures if not complete
Submission
Click on submit. This will bring
up a completion checker
Completion Checker
Completion Checker
Clicking on link will bring you
back to the question
Signatures
Student requests 1. signature
from supervisor then 2.
Course Director. They will
need to log-in to sign.
*Signatories need to have an
account. Make sure before
requesting*
*If form shared with supervisor, supervisor can sign directly
without student requesting signature*
Last Step
If complete and signed, click submit
for it to be submitted to cmte.
Notification will be sent to applicant
*Further editing at this point will
invalidate signatures*
Timelines
• Application deadline: 4 April 2014
• Time for MSc ethics review:
– 4 weeks for standard projects
– Might take longer for complex projects or projects
involving vulnerable participants
Queries and Help
• Contact MScethics@lshtm.ac.uk
• Or ring ext 2221
• http://www.lshtm.ac.uk/ethics