ATPMM – a Guide to
TELSOM/ATRC Project Approval Process
Workshop on ASEAN TELSOM Project Implementation &
Funding Management Manual (ATPMM)
Phnom Penh, 30 May 2014
Outlines
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Project approval processes
Approval of AICTF-funded projects
Approval stages
Annual budget under ASEAN ICT Fund
Approval of projects supported by DP’s ASEAN
cooperation fund
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Project Approval Processes
• TELSOM/ATRC cooperation projects require the
approval of sectoral bodies (TELSOM/ATRC) at the
bodies’ regular meetings or, in some cases, on an adreferendum basis.
• Two main approval processes:
– Approval process for projects to be funded using the
ASEAN ICT Fund (AICTF) or Japan-ASEAN ICT Fund
– Approval process for projects to be funded using Dialogue
Partner’s ASEAN Cooperation Funds
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Approval of AICTF-funded
Projects (step 1, 2)
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Approval of AICTF-funded
Projects (step 1, 2)
• Step 1 and 2
– Project proponent puts forward the project
concept to the relevant TELSOM/ATRC WG for
consideration, assessment, and approval by
consensus.
– Project concept shall be assessed and ranked by
the relevant WG using the TELSOM Assessment
Criteria (PG 6, 7 and 8)
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Approval of AICTF-funded
Projects (step 3, 4)
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Approval of AICTF-funded
Projects (step 3, 4)
• Step 3
– Project proponent puts forward the detailed project
proposal document in ASEAN Full Project Document
(PG 2), ), which also includes a proposed budget, to
TELSOM for endorsement.
– TELSOM examines and ranks all project proposals
across WGs with a view to achieve the milestones and
goals set by the Ministers or ASEAN Leaders.
• Step 4
– The final approval on the project shall be decided by
TELMIN at its annual Ministerial Meeting.
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Approval of AICTF-funded
Projects (step 5)
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Approval of AICTF-funded
Projects (step 5)
• Step 5
– Once the funding has been approved by TELMIN
for AICTF support or by the Dialogue Partner who
provides the funding support, the project
proponent implements the project.
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Approval Stages (1/3)
Project Proponent to submit project proposal to
relevant WG for consideration, approval and
ranking, copied to the ASEAN ICT Centre and
ASEAN Secretariat for comment.
 At the latest, 1 week
Before TELSOM/ATRC
JWG & WGs meetings
The relevant WG and JWG assess all projects using
the TELSOM criteria for project assessment (PG 68). Initial consideration and ranking of proposals
shall be conducted by JWG.
 At TELSOM/ATRC
JWG & WGs meetings
Revision of the approved and ranked proposals by
the project proponent following comments and
inputs of JWG to be sent to JWG Chair with a copy
to ASEAN ICT Centre and ASEAN Secretariat.
 At the latest, 1 week
before the First
TELSOM-ATRC
Leaders’ Retreat
Consideration and approval of the overall projects
 At the First TELSOMATRC Leaders’ Retreat
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the project proponent following comments and
inputs of JWG to be sent to JWG Chair with a copy
to ASEAN ICT Centre and ASEAN Secretariat.
before the First
TELSOM-ATRC
Leaders’ Retreat
Approval Stages (2/3)
 At the First TELSOM-
Consideration and approval of the overall projects
ATRC Leaders’ Retreat
Revision of the approved and ranked proposals by
the project proponents following comments and
inputs from TESLOM-ATRC leaders to be sent to
ASEAN ICT Centre with a copy to ASEAN
Secretariat. The revision should outline project
budget in details in accordance to the ASEAN ICT
Fund Allowable Expenses.
 At the latest, 1 week
before the Special
TELSOM/ATRC annual
meeting
Consideration and approval of the overall projects’
budget. Approval to recommend certain TELSOM
& ATRC projects for Dialogue Partners’ funding.
 At the Special
TELSOM/ATRC annual
meeting
Consolidation of annual budget for the next work
cycle.
 At the Second TELSOMATRC Leaders’ Retreat
TELSOM endorse the recommendation on the
source of ASEAN ICT Fund for supporting
TELSOM/ATRC priority projects.
 TELSOM Annual
Meeting
TELMIN considers TELSOM-endorsed
recommendations at their Ministerial Meeting.
 TELMIN Annual
Meeting
Disbursement of the approved funds (by ASEAN
 Commencing at the
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& ATRC projects for Dialogue Partners’ funding.
meeting
Consolidation of annual budget for the next work
cycle.
 At the Second TELSOMATRC Leaders’ Retreat
TELSOM endorse the recommendation on the
source of ASEAN ICT Fund for supporting
TELSOM/ATRC priority projects.
 TELSOM Annual
Meeting
TELMIN considers TELSOM-endorsed
recommendations at their Ministerial Meeting.
 TELMIN Annual
Meeting
Disbursement of the approved funds (by ASEAN
Secretariat).
 Commencing at the
beginning of the
following year
Approval Stages (3/3)
• Note: The timing of the planning stages is subject to the
scheduling of the Ministerial, Senior Officials and JWG/WG
meetings
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Annual Budget under AICTF
• TELSOM and ATRC shall recommend an annual
budget for projects to be implemented in the next
Work Cycle to TELMIN for approval.
• The allocation of the TELMIN approved budget shall
be proposed by the respective JWGs to TELSOM or
ATRC for approval, based on the approved project
proposals.
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Approval of Projects Supported by DP’s
ASEAN Cooperation Fund (step 1, 2)
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Approval of Projects Supported by DP’s
ASEAN Cooperation Fund (step 1, 2)
• Project proponent puts forward the project proposal
in the Full Project Document format (PG 2) to ASEAN
Secretariat for a preliminary assessment.
• The project proposal undergoes a pre-appraisal to
evaluate its completeness through a pre-appraisal
meeting (PAM) of a pre-appraisal team within ASEAN
Secretariat.
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Approval of Projects Supported by DP’s
ASEAN Cooperation Fund (step 3, 4)
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Approval of Projects Supported by DP’s
ASEAN Cooperation Fund (step 3, 4)
• Step 3
– The project proposal undergoes a review by a
Project Appraisal Committee (PAC) within ASEAN
Secretariat.
• Step 4
– Once the project proposal has received a PAC
endorsement, it shall be sent to TELSOM for
consideration and approval.
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Approval of Projects Supported by DP’s
ASEAN Cooperation Fund (step 5,6,7)
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Approval of Projects Supported by DP’s
ASEAN Cooperation Fund (step 5,6,7)
• Step 5
– Once the proposal is endorsed by TELSOM, ASEAN
Secretariat tables the proposal for consideration of
the ASEAN Committee of Permanent Representative
(CPR) including the request for funding source(s).
• Step 6
– Based on CPR’s comments, the Project Proponent may
revise the project proposal to meet certain
requirements.
– Once CPR has approved the proposal, it will be
forwarded to DP through the relevant channel for
funding support.
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Questions?