Stages of monitoring
Information for panellists
Monitoring
• Occurs mid-way through the course of study
• Review panels consider how schools have
implemented the course and assessment
decisions
• Panellists scan sample folios to find evidence that
supports the judgments that teachers have made
through focused marking
STAGE 1
Receiving the
package
Check contents of school submissions
(See Part A ― Submission checklist)
STAGE 2(a)
Review upon
receipt of
submissions
Scan the work program course organisation and assessment
plan. Was the instrument design effective? Did students have
opportunities to demonstrate syllabus standards descriptors?
(See Part B ― Pre-review notes)
STAGE 2(b)
Review upon
receipt of
submissions
Scan and read samples of student responses to inform
completion of pre-review notes
(See Part B ― Pre-review notes)
STAGE 3(a)
Procedures for
meeting day
STAGE 3(b)
Conferencing at
monitoring
Scan and read samples of student responses to find evidence to
support schools’ assessment decisions
(See Part C ― Review notes)
Conference with other panellists and construct comments for the
district review panel chair to use as advice to schools
(See Part D ― Panel consensus report)
Stage 1: Receiving the review package
Use form: Part A ― Review submission checklist
Check that package includes:
• Form R3
• Copy of approved work program
• Assessment instruments including conditions
• Sample folios
• Any supporting items, e.g. videos, DVDs
Let the District Coordinator know if anything is
missing and they will follow up
Focus of monitoring
To provide advice to schools about the:
• implementation of the relevant senior syllabus
• effectiveness of assessment instruments in offering
students opportunities to demonstrate syllabus
general objectives and standards
• school’s matching of the appropriate standards
descriptors with the qualities of student work based
on evidence in the sample folios
• interim levels of achievement decisions
Stages 2a & 2b: Conducting the pre-review
Use form: Part B ― Pre-reviewing notes
• Spend no longer than 2 hours on pre-review
• Focus on the directions and questions in the Part B
review notes
• Complete detailed review notes
• Provide clear, citable evidence to support your
professional judgment
• Take the submissions you have pre-reviewed to the
monitoring meeting
Completing detailed review notes
• Focus on the evidence
• Refer to the syllabus (cite particular pages)
• Use the language of the syllabus standards
descriptors
• Provide written advice that is clear, concise,
constructive, factual, respectful and relevant
• Use language that reflects the spirit of cooperation
and professional respect
• Provide sufficient evidence for the panel chair to
write informed recommendations
Stage 3a: Procedures for meeting day
Use form: Part C ― Monitoring review notes
• At the start of the day, give the pre-reviewed
submissions and Part B ― Pre-review notes to the
panel chair
• The panel chair will address the panel and outline
the proceedings for the day
• Complete detailed Monitoring review notes
Monitoring review notes
Provide detailed comments about:
• whether the assessment is effective and allows
opportunities for students to demonstrate the
syllabus standards descriptors
• the school’s implementation of the course
• the school’s assessment decisions about the
application of standards and interim levels of
achievement
Stage 3(b): Conferencing at monitoring
Use form: Part D ― Panel consensus report
• Each submission is independently reviewed by 2
panellists
• Panellists discuss their conclusions to reach
consensus
• Discussions are based on evidence in the
submission and the syllabus standards
• Panellists complete Part D ― Panel consensus
report for the panel chair to consider
• If consensus cannot be reached, panellists refer the
submission to the panel chair
End of the meeting
Before leaving the venue on meeting day:
• Return all submissions/review notes to panel chair
• Brief panel chair on any issues related to
submissions
• Ask panel chair whether they need help with end-ofday tasks
Form R3
• After the monitoring meetings, submissions and
originals of the Form R3 with comments and advice
from review panels are returned to schools
• These comments are used as the basis of
discussion by teachers of the subject at the school
Confidentiality
A panellist is an agent of the QSA and must maintain
the confidentiality of sensitive and official information
including:
• details of their reviews
• discussions during the consensus process
• outcomes of the review process