REEVALUATION: BEST
PRACTICES
M-DCPS EXCEPTIONAL STUDENT EDUCATION
CORRECTIVE ACTION PLAN BEESS 037
A REEVALUATION IS REQUIRED
● at least once every three years
● UNLESS the district and parent agree that NO reevaluation is needed
● if the district determines the educational or related
services needs of the student warrant a
reevaluation
● if the parent or teacher requests a reevaluation
● if the LEA determines the child's needs (including
academic achievement and functional performance)
warrant additional evaluation data
● if the child's parent or teacher requests additional
evaluation data
FLDOE TAP 2011-04
A REEVALUATION IS NOT REQUIRED
 if the parent revokes consent for the
provision of services
 if the child graduates from secondary
school with a regular diploma
 if the child exceeds the age of eligibility
for FAPE (Ages 3 through 21)
FLDOE TAP 2011-04
3
MINIMUM REQUIREMENTS FOR
CONDUCTING A REEVALUATION
The IEP Team and other qualified professionals,
as appropriate, must take the following
actions:
1. review existing evaluation data on the student
2. review evaluations and information provided
by the student’s parents
3. review current classroom-based, local, or
state assessments and classroom-based
observations
4. review observations by teachers and related
services providers
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ADDITIONAL DATA
Required, if needed, to establish:
1. whether the child continues to have a disability;
2. the present levels of academic achievement and
developmental needs of the child;
3. whether the child continues to need special education
and related services; and
4. whether any additions or modifications to the special
education and related services are needed to enable the
child to meet the measurable annual goals set out in the
IEP of the child and to participate, as appropriate, in the
general education curriculum.
PARENTAL WRITTEN CONSENT
• is NOT required for the IEP team to review existing data as part
of a reevaluation or administering a test or other evaluation
that is administered to all children unless, before
administration of that test or evaluation, consent is required of
parents of all children
• is required to attain additional data
If the parent does not respond to the request for consent after
documented reasonable efforts have been made to obtain
consent, the IEP team may proceed with the gathering of
new additional data
• The school district must document its attempts to obtain parental consent using
procedures such as those used to obtain parental participation in meetings.
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PROCEDURES FOR REEVALUATIONS
Obtain a copy of the student's:
• Grades/Schedule
• Current data
Gather IEP team members as required :
• LEA i.e., SPED program specialist or administrator
• School psychologist
• SPED teacher
• General education teacher
• Parent
• Related service personnel, other program personnel (i.e., SLP), if
applicable(participation may also be through submission of written
report)
PROCEDURES FOR REEVALUATIONS
Forms that must be completed:
• Reevaluation Team (RT) - SPED-EMS
• Informed Notice of Reevaluation Review Meeting and/or Consent for
Reevaluation - SPED-EMS
• Updated Social History/SIB-R Request through SCAM form (if requested
by school psychologist)
• Two Teacher Observations (Second page from Request for Assistance,
FM# 7073) (2 observations, as requested by school psychologist)
• FM# 2480, Anecdotal Records, if referring to E/BD (as requested by
school psychologist)
• Any other documents as deemed necessary by school psychologist
REEVALUATION & IEP TIMELINE
• Within a reasonable time of the parent’s signed consent,
the evaluator(s) completes the assessment.
• Within 10 days after completing the assessment, the
evaluator(s) completes the reevaluation report.
• The evaluator(s) provides the staffing specialist with the
completed reevaluation report when the documents
are submitted.
• Within 20 days of the evaluation report date, or sooner,
the staffing specialist will ensure that the reevaluation
meeting is scheduled and conducted.
(The timelines are measured via the M-DCPS reporting
system)
REEVALUATION PRACTICES
To ensure that the meeting is scheduled in a timely
manner:
• the school psychologist or other evaluator must
contact the staffing specialist once the report is
submitted
• the staffing specialist must contact the school site
once the report is provided to them
• the meeting must occur in a timely manner (within,
but no later than 20 days(as documented on MDCPS reporting system)
QUESTIONS????
Contact Information:
Edna Waxman, Instructional Supervisor,
Compliance
Division of Exceptional Student Education
1501 NE 2nd Ave. Room 409E
Miami, FL 33132
Office:
Email:
Fax:
Fax:
305-995-2707
ewaxman@dadeschools.net
305-995-1760 (general)
305-523-0732 (strictly confidential)