The Professional Presentation
Introduction
Professional Presentations
Introduction
•
•
•
•
Definitions
Role of the Presentation
Presentation Skills
Systematic Planning
Professional Presentations
The Professional Presentation –
“the
public speech of the future.”
•
•
•
•
•
•
•
A MULTIMEDIA speech form
Carefully planned, prepared,
rehearsed, and evaluated
Definite purpose, specified audience
Audience size 5 to 30 to hundreds
Authorized and assigned by a
supervisor
Not given by a professional speaker
Often given repeatedly
Borman & Borman, Speech Communication: An Interpersonal Approach
Professional Presentations
Role of Presentations
•
•
•
•
•
Making Contacts
Communicating Ideas
and Information
Persuading
Reporting
Advancing Your Career
Professional Presentations
Presentation Skills
• Knowing the Information
• Planning
• Designing and Producing
• Preparing
• Delivery
• Assessment
Professional Presentations
Systematic Planning
•
Purpose: to control the nature and quality of
presentation development (system)
•
Content: the ideas, materials, facilities, and
techniques used in the process (system)
•
Process: interactions among the elements of
the system
How subject matter relates to the script to the
photographer to the slides to the auditorium to
the rehersal to the projectionist to the follow-up
questions to program changes.
Professional Presentations
Solving Communication
Problems
•
IDENTIFY NEED: What is vs. what
should be.
•
IDENTIFY PROBLEM: What is
missing that causes the need?
•
IDENTIFY SOLUTION OPTIONS:
What alternatives are there?
PowerPoint Presentations–Examples
Only You Can Prevent
Forest Fires
United States Forest Service 1996
Keep Titles Large and Use Graphics Where Appropriate
PowerPoint Presentations–Examples
Only You Can Prevent
Forest Fires
United States Forest Service 1996
Make Good Use of the Available Space
PowerPoint Presentations–Examples
Only You Can Prevent
Forest Fires
United States Forest Service 1996
Differentiate the Importance of Messages
PowerPoint Presentations–Examples
Presentation Evaluation
• Verbal Presentation
• Visual Presentation
• Content Organization
• Overall Considerations
Bullet Slide: Use a title and make clear points.
PowerPoint Presentations–Examples
Presentation Evaluation
• Verbal Presentation
• Visual Presentation
• Content Organization
• Overall Considerations
Bullet Slide: Use “Build” to Develop Your Points
PowerPoint Presentations–Examples
Presentation Evaluation
• Verbal Presentation
• Visual Presentation
• Content Organization
• Overall Considerations
Bullet Slide: Use a Graphic Element to Visually Illustrate
PowerPoint Presentations–Examples
Presentation Evaluation
•
Quality of Verbal Presentation
•
•
•
•
•
Voice quality (nervous/controlled)
Projection of voice to audience
Flow of presentation (what was next?)
Verbalization (did s/he use “um” “ya know” “ahh”?)
Visual Presentation
•
•
•
•
Size of letters (could you read everything?)
Use of colors (dark background, light letters)
Use of pictures/clip art (did some slides have pictures?)
Spacing (were some slides too crowded or too empty?)
Bullet Slide: Limit the Amount of Verbal Information
PowerPoint Presentations–Examples
Presentation Evaluation
• Verbal Presentation
• Visual Presentation
• Content Organization
• Overall Considerations
Don’t Use Confusing Backgrounds.
PowerPoint Presentations–Examples
Presentation Evaluation
• Verbal Presentation
• Visual Presentation
• Content Organization
• Overall Considerations
Don’t Use Too Many Colors or Fonts
PowerPoint Presentations–Examples
Presentation Evaluation
•
•
•
•
Verbal Presentation
Visual Presentation
Content Organization
Overall
Considerations
Keep It Simple!!!!!