2014 Pre-ID Workshop for
Paper-based Testing of
CSTs for Science; CMA for
Science; CAPA for ELA,
Mathematics, and Science;
STS for RLA; and EAP
Recorded November 8, 2013
Presenter Mike McDaniel
November 2013
2014 Pre-ID Workshop | 1
Objectives
LEA testing coordinators will know:
• What data are necessary to Pre-ID
− CST, CMA, (grades 5, 8, and 10)
− CAPA for Science (grades 5, 8, and 10)
− CAPA English–Language Arts (ELA) and Mathematics
(grades 2–11)
− STS for Reading/Language Arts (RLA) (grades 2–11)
− EAP (essay, CST for ELA Grade 11), CST for Algebra
II and/or CST for Summative H.S. Math)
• How and when to submit data
• The benefits of
− Supplemental order/late label process
− Extended Pre-ID data corrections process
November 2013
2014 Pre-ID Workshop | 2
Agenda
•
•
•
2014 Reminders
Pre-ID options and charges
How to Pre-ID for each administration
− Multiple choice
− EAP essay
•
•
•
•
•
•
November 2013
Data review and data rules
Timeline
File format and upload process
Online data entry
Late/Supplemental labels
Extended Pre-ID Data Corrections
2014 Pre-ID Workshop | 3
2014 Pre-ID
What’s New and Reminders
November 2013
2014 Pre-ID Workshop | 4
2014 What’s New
•
Tests that students are required to take in 2014 are:
− CSTs for Science for students in grades 5, 8, and 10
− CMA for Science for students in grades 5, 8, and 10 who
meet the CMA eligibility requirements
− CAPA ELA, Science and Mathematics (grades 2–11) who
meet the CMA’s eligibility requirements
− EAP (essay, CST for ELA Grade 11), CST for
Algebra II and/or CST for Summative H.S. Math)
November 2013
2014 Pre-ID Workshop | 5
2014 What’s New, cont.
• Tests that are state-paid but optional in 2014 are:
− STS for RLA for students in grades 2–11


LEAs may order the STS for RLA for students who are
Spanish-speaking English learners (ELs) who will have
been in school in the United States or one of its territories
for less than 12 cumulative (not consecutive) months and
who are receiving instruction in Spanish.
Only students who are coded as ELs will receive scores.
− EAP for grade 11 (essay, CST for ELA Grade 11), CST
for Algebra II and/or CST for Summative H.S. Math)
November 2013
2014 Pre-ID Workshop | 6
2014 Reminders
• District Data Profile for LEAs
− The “District Data Profile” report for LEAs
displays a breakdown of student counts within
selected fields of a selected multiple-choice test
administration
• Missing Demographic Report
− E-mail notice sent to LEA testing coordinators
− Generated by Pre-ID load
− Will reside on the Test Management System
November 2013
2014 Pre-ID Workshop | 7
2014 Reminders, cont.
• There is a charge for CST, CMA, and CAPA PreID and address printed on CST, CMA, and CAPA
Student Reports.
• There is a charge for STS Pre-ID and address
printed on STS Student Report.
• Extended Pre-ID Data Corrections gives access to
data after Pre-ID cutoff date.
− Able to edit student demographic data
− Unable to delete file or individual student records
• You should review all field changes.
• Supplemental/Late labels are available.
November 2013
2014 Pre-ID Workshop | 8
Pre-ID
Options and Charges
November 2013
2014 Pre-ID Workshop | 9
Pre-ID Options
• Documents
− Advantage:
 Documents are pre-coded
− Disadvantage:
 Data required approximately 8 weeks prior to testing
• Labels
− Advantage:
 Later submission of data (approximately 5 weeks prior
to testing)
− Disadvantage:
 Time spent to apply labels to answer documents
November 2013
2014 Pre-ID Workshop | 10
Pre-ID Options, cont.
• Late/Supplemental Labels
− Advantage:
 Data submitted minimum of 7 calendar days prior to
SELECTED LAST day of testing
 Reduces or eliminates hand-marking demographic
data
− Disadvantage:
 Additional shipment to the LEA
 Additional charge $0.44 vs $0.38
November 2013
2014 Pre-ID Workshop | 11
Pre-ID Charges
• Documents and labels
− EAP essay
 No charge
− CST or CMA multiple-choice
 $0.38 per student
− CAPA
 $0.38 per student
− STS
 $0.38 per student
• Supplemental/Late labels
− EAP essay, CST, CMA, CAPA, and STS
 $0.44 per student
November 2013
2014 Pre-ID Workshop | 12
Pre-ID Charges, cont.
• Optional
− Parent/Guardian address:
 Additional $0.22 per report
» Address printed on CST, CMA, and CAPA individual
Student Reports
» Address printed on STS individual Student Reports
 Example: Grade 5 student
receiving CST and
STS reports
November 2013
CST $0.22
STS + $0.22
Total $0.44
2014 Pre-ID Workshop | 13
Pre-ID Purchase Orders
• Purchase order (P.O.) required for all Pre-ID
− One P.O. to cover all Pre-ID charges
• No P.O. = No Pre-ID
− Send P.O. for “California TAC Pre-ID Services”
to ETS:
 Mail— ATTN: California TAC
2731 Systron Drive
Concord, CA 94518
 Fax—
800-541-8455
November 2013
2014 Pre-ID Workshop | 14
How to Pre-ID for
Each Administration
November 2013
2014 Pre-ID Workshop | 15
Multiple-Choice Administrations
• Separate file for each administration
• Multiple-Choice Test Administration Period
(Pos 214–215)
− “01” – “08”
• Writing Test Date (Pos 216–217)
− Leave BLANK
• Include students in all grades
− Students in grades 11 who may have already been
Pre-ID’d for EAP essay in a separate file MUST
be included in the multiple-choice file in order to
obtain Pre-ID for the MC administration
November 2013
2014 Pre-ID Workshop | 16
Multiple-Choice Administrations,
cont.
• Students assessed with CST only
− Leave CAPA test (Pos 211) and CMA tests
(Pos 218–220) BLANK
− Grades 5, 8, 10, and 11
 Each record will create a Pre-ID answer document
or label
November 2013
2014 Pre-ID Workshop | 17
Multiple-Choice Administrations,
cont.
• Students assessed with CMA only
1. Disability code (Pos 189–191) must NOT equal
“000.”
2. Leave CAPA test (Pos 211) BLANK.
3. Leave Special Education Exit Date (Pos 239–246)
BLANK.
4. For grades 5, 8, and 10, “Y” if Student will be
assessed with CMA–Science (Pos 220).
− Each record will create a Pre-ID answer
document or label.
November 2013
2014 Pre-ID Workshop | 18
Multiple-Choice Administrations,
cont.
• Students assessed with CAPA
− Grades 2–11
 Enter “Y” if student with significant cognitive
disability will be assessed with the CAPA (Pos 211).
 Disability code (Pos 189–191) must NOT equal
“000.”
 Each record will create a Pre-ID CAPA answer
document or label.
November 2013
2014 Pre-ID Workshop | 19
Multiple-Choice Administrations,
cont.
• Students assessed with STS in addition to CST
and/or CMA
− Grades 5, 8, and 10
 Enter “Y” if Student will also be assessed with the
STS (Pos 29).
 Not valid for students assessed with CAPA.
 Student must be Spanish-speaking English learner.
 Process creates an additional Pre-ID STS answer
document or label
November 2013
2014 Pre-ID Workshop | 20
EAP Essay Administration
• Separate file from multiple-choice Pre-ID file(s)
• Include grade 11 students only
− Students in grade 11 assessed with CAPA should
NOT be included
• Multiple-Choice Test Administration Period
− Leave BLANK (Pos 214–215)
• Writing Test Date (Pos 216–217)
− “03” (indicates EAP Essay administration)
• Requires minimal demographic data to be
submitted
November 2013
2014 Pre-ID Workshop | 21
EAP Essay Administration, cont.
Minimal Data Required
•
•
•
•
•
•
Test Program ID
County/LEA Code
School Code
Grade Enrolled
Last Name
First Name
November 2013
•
•
•
•
•
•
•
Date of Birth (month)
Date of Birth (day)
Date of Birth (year)
Gender
SSID
Writing Admin Number (03)
Student ID locally assigned
(optional)
2014 Pre-ID Workshop | 22
Transfer a Student Pre-ID
Record from School to School
November 2013
2014 Pre-ID Workshop | 23
Transfer a Student Pre-ID Record
From School to School
• Pre-ID allows users to transfer students from one
school to another within the same LEA after
Pre-ID data have been extracted and before the
supplemental order/late label cutoff date.
• The process will create a late label for the
transferred student.
November 2013
2014 Pre-ID Workshop | 24
Transfer a Student Pre-ID Record
From School to School
• Select the Search Student Profile
link in the left navigation bar.
• Enter search criteria in at least
one of the Primary Search
fields.
• Enter search criteria in any of
the Secondary Search fields to
narrow the search.
• Select Search to perform the
search.
November 2013
2014 Pre-ID Workshop | 25
Transfer a Student Pre-ID Record
From School to School
• If the student’s data can be accessed, select the Transfer
button at the bottom of the page.
–
When student data have been extracted, a message appears under the LEA
name on the top of the page. Message includes a reminder that you may
need to make changes to demographics later.
• Select OK on the “Are you sure you want to transfer
this student” alert box.
November 2013
2014 Pre-ID Workshop | 26
Transfer a Student Pre-ID Record
From School to School
•
•
•
In the Student Profile form that
appears, change the school in
the School dropdown list and
update.
Enter data in fields, as
appropriate.
When entries are complete,
select Submit to submit and exit
out of the Transfer Student
Profile form.
November 2013
2014 Pre-ID Workshop | 27
Transfer a Student Pre-ID Record
From School to School
(Transfer in Bulk)
•
•
•
Use the file upload process
described starting on page 42 of the
2014 Pre-ID Manual.
View the file error report by
selecting the Pre-ID File Status link
and then selecting the appropriate
error link.
Select the Duplicate link under
“Duplicate Errors” in the error tree
to display a list of all duplicate
students eligible for Transfer.
November 2013
2014 Pre-ID Workshop | 28
Transfer a Student Pre-ID Record
From School to School
(Transfer in Bulk)
•
Select a student to transfer on the Pre-ID Error Report page.
1. Select the Transfer button.
2. Change the student’s school.
3. Transfer and Get Next Errored Record to save changes and open
the next student record or Transfer and Exit to save changes and
return to the “Pre-ID File Error Report” or Refresh to delete any
data that were just entered or Cancel to return to the Pre-ID File
Error Report.
November 2013
2014 Pre-ID Workshop | 29
Transfer a Student Pre-ID Record
From School to School
(Transfer in Bulk)
•
Select the students to transfer on the
Pre-ID File Error Report page.
1. Check the boxes of the students on
the Pre-ID File Error Report to
transfer or the Select All check box
to select all the students within the
error category.
2. Select the Bulk Transfer button.
3. Select OK on the “Are you sure
you want to bulk transfer
students?” alert box.
November 2013
2014 Pre-ID Workshop | 30
2014 Pre-ID
Data Review and Data Rules
November 2013
2014 Pre-ID Workshop | 31
Pre-ID Documentation
• Pre-ID layout
− Download from http://www.startest.org/sms.html
• Pre-ID and Extended Pre-ID Data Corrections
Instructions Manual
− Released with Order Management System module
November 4
− http://www.startest.org/sms.html
November 2013
2014 Pre-ID Workshop | 32
2014 Pre-ID Changes
• What’s New in the layout
− Manual, Pages 1–3
• Pre-ID layout
− Manual, Pages 69–90
• Updated field descriptions marked with “Changed
in 2014”
November 2013
2014 Pre-ID Workshop | 33
Pre-ID Data Reminders:
Handling Illegal Characters
•
Non–alphanumeric characters
− Student name
 Records are written to error table.
 LEAs MUST clean up these records.
 If character is not removed, record will NOT be used to
Pre-ID.
− Delivery name
 Records are written to error table.
 If character is not removed, record WILL still be used to
Pre-ID.
 Character will be removed when data extracted on
Pre-ID cutoff date.
November 2013
2014 Pre-ID Workshop | 34
Pre-ID Data Reminders:
Student’s Street Address
• Valid characters include six special characters
1.
1.
2.
3.
4.
5.
November 2013
Number symbol
Period
Forward slash
Hyphen
Ampersand
Apostrophe
#
.
/
–
&
'
2014 Pre-ID Workshop | 35
Demographic Fields to Be Hand-Marked on
2014 Answer Documents or Entered During
Extended Pre-ID Data Corrections
November 2013
•
Submit form prior to
uploading data to avoid
records being reported as
being “in error.”
•
Allow 24 hours after
submitting form before
loading data.
•
Data may be added online
after the Pre-ID cutoff date
using Extended Pre-ID Data
Corrections, or hand-marked
on answer documents.
2014 Pre-ID Workshop | 36
Pre-ID Data Review
• Test Program ID (Pos 1)
− Must be “1”
• County/LEA Code (Pos 22–28)
− Must be the 7-digit CD code of LEA uploading data
• Student will also be assessed with STS RLA
(Pos 29)
− Grades 2–11 only
− At the option of the school LEA
− Primary Language must be “01” (Spanish) AND
English Proficiency must be “EL” (English Learner)
− Only include “Y” for students the LEA will test with
STS
November 2013
2014 Pre-ID Workshop | 37
Pre-ID Data Review, cont.
• Delivery Name (Pos 61–80)
− Used to sort Pre-ID docs/labels
 Documents are shrink-wrapped by “Delivery name”
− Usually a teacher or classroom name
− Converts nonalpha characters to blank
• Delivery Code (Pos 81–90)
− Alternative or additional field to determine sort
order of Pre-ID documents/labels
 Documents NOT shrink-wrapped by “Delivery code”
− Usually a classroom number
− Field converted to blank if contents include alpha
(A–Z, a–z) characters
November 2013
2014 Pre-ID Workshop | 38
Pre-ID Data Review, cont.
• Grade (Pos 91–92)
− Must be a valid grade for the school
 Check “District Profile” data
− Enrollment grade of student
 No out-of-level testing allowed
• Student’s name (Last, First, Middle initial)
(Pos 93–113)
− If nonalpha character is not corrected, record will
NOT be used to Pre-ID
• Student’s locally assigned ID Number—optional
(Pos 114–123)
November 2013
2014 Pre-ID Workshop | 39
Pre-ID Data Review, cont.
• SSID (Pos 133–142)
− Statewide Student Identifier
− Required for all students
− Used to match grade 11 EAP essay with multiplechoice test
• Hispanic or Latino (Pos 143)
− Mark each with a “Y” or “N”
• Parent Education Level (Pos 167–168)
− Highest education level of most educated
parent/guardian
November 2013
2014 Pre-ID Workshop | 40
Pre-ID Data Review, cont.
•
•
•
•
•
Program Participation (Pos 177–180)
− Mark each with a “Y” or “N”
NSLP (Pos 185)
− Mark each with a “Y” or “N”
English Learner date first enrolled in school in the United States or
one of its territories (Pos 192–199)
− Required only if English Proficiency is “EL” (English Learner)
FEP Date Reclassified (Pos 200–207)
− Required only if English Proficiency is “RFEP” (reclassified
fluent English proficient)
R-FEP student scored Proficient or Advanced any 3 years on ELA
CST and/or CMA (Pos 208)
− After reclassification
− Does not need to be 3 consecutive years
November 2013
2014 Pre-ID Workshop | 41
Pre-ID Data Review, cont.
•
English Learner enrolled in school in the United States
or one of its territories less than 12 months at time of
testing (Pos 209)
− “Y” or leave blank
− Required only if English Proficiency is “EL” (English
learner)
•
Student with significant cognitive disability will be
assessed with CAPA (Pos 211)
− “Y” will cause CAPA document to be Pre-ID’d
 Pre-ID CAPA documents will be pre-marked as
“Examiner” answer documents
− Blank will cause a Pre-ID CST or CMA document or
label to be printed
November 2013
2014 Pre-ID Workshop | 42
Pre-ID Data Review, cont.
• Multiple-Choice Test Administration
(Pos 214–215)
−
−
−
Must contain leading zero
School must have an order for the administration
If MC admin is completed, leave writing administration
BLANK
• Writing Test Administration for EAP
(Pos 216–217)
−
−
−
−
November 2013
Must contain leading zero
School must have order for the administration
Use “03” for EAP essay
If writing administration is completed, leave multiple-choice
administration BLANK
2014 Pre-ID Workshop | 43
Pre-ID Data Review, cont.
• Student will be assessed with CMA–Science
(Pos 220)
− Valid for grades 5, 8, and 10 only
 Disability code (Pos 189–191) must NOT equal “000”
•
Student receives special education services at an NPS
(Pos 231)
− Only valid if Primary Disability is not “000”
− If school code is “0000001” then this field must be “Y”
November 2013
2014 Pre-ID Workshop | 44
Pre-ID Data Review, cont.
•
NPS school code (Pos 232–238)
− 7-digit code obtained from CDE Web site
http://www.cde.ca.gov/re/sd/
•
Exit Date from Special Education Services
(Pos 239–246)
−
−
−
−
Format CCYYMMDD
Valid Range 20090101 to 20140812
Only valid if primary disability is “000”
Not required for records with primary disability “000”
 Students who have never received special education services
November 2013
2014 Pre-ID Workshop | 45
Pre-ID Data Review, cont.
•
Enter county and LEA codes for students with IEPs if
student’s residence is other than where student attends
school/receives services. (Pos 247–253)
− Only required for students with IEPs who are enrolled in
a school or county office of education program but
reside in another LEA
 Must be a valid County/LEA code
 Only valid if Primary Disability is not “000”
 Leave blank if student resides in the LEA where instruction
is being provided
− Leave blank for all other students
November 2013
2014 Pre-ID Workshop | 46
Pre-ID Data Review, cont.
• Parent/Guardian address data (Pos 331–421)
− Charged per student
− Additional charge for STS
− Address printed on Student Reports
 CST, CMA, CAPA, and STS
• Customer Pre-ID Data Field (Pos 422–500)
− Any alphanumeric data
− Data returned on LEA’s CD
November 2013
2014 Pre-ID Workshop | 47
Timeline EAP Essay
Pre-ID
Cutoff Date
February 3
Additional
Pre-ID Order
Upload file or
enter online
Grade 11
November 2013
March 30
Last day for EAP testing
2-day
blackout
period
Last day for EAP Essay Pre-ID
Upload file or
enter online
Grade 11
First day for EAP Essay
New Pre-ID
Order
March 24
2014 Pre-ID Workshop | 48
Timeline Multiple-Choice
Administration
Pre-ID
Cutoff Date
New Pre-ID
Order
Upload file or
enter online
2 day
Blackout
Period
First Day of
Testing
Supplemental/Late
Pre-ID
Cutoff Date
Edit using Extended Pre-ID Data Corrections
Download file and
upload with edits
or edit online
Edit using
Extended PreID Data
Corrections
Additional
Order
Download file
and upload
with edits, or
edit online
Upload file or
enter online
Approx. 6–9 Weeks
November 2013
Last Day of
Testing
Approx. 3 Weeks
1 Week
2014 Pre-ID Workshop | 49
Data Extracted for Pre-ID
• Administration set up as Pre-ID type “Documents”
− Database will be searched automatically for new
data records on the following dates:
 Pre-ID document cutoff date
» Pre-ID documents will be produced at 38 cents rate
 21 calendar days later, on the regular Pre-ID label
cutoff date
» Pre-ID labels will be produced at 38 cents rate
 7 calendar days prior to selected last day of testing
» Pre-ID labels will be produced at 44 cents rate
November 2013
2014 Pre-ID Workshop | 50
Data Extracted for Pre-ID
• Administration set up as Pre-ID type “Labels”
− Database will be searched automatically for new
data records on the following dates:
 Pre-ID cutoff date
 Pre-ID labels will be produced at 38 cents rate
 7 calendar days prior to last day of testing
 Pre-ID labels will be produced at 44 cents rate
November 2013
2014 Pre-ID Workshop | 51
Valid File Formats
• Fixed format (.txt)
− Positions provided in the Pre-ID layout
• Comma separated (.csv)
− Fields in same order as described in Pre-ID layout
• Excel spreadsheet (.xlsx, .xls)
− Templates available
− Use either template on
http://www.startest.org/sms.html
− All columns defined as TEXT
November 2013
2014 Pre-ID Workshop | 52
One Administration Only Per File
• EAP Essay Administration
− Code Writing Administration = “03”
− Leave Multiple-Choice Administration BLANK
• Multiple-Choice Administrations
− Leave Writing Administration BLANK
− Code Multiple-Choice Administration = “01,”
“02,” etc.
November 2013
2014 Pre-ID Workshop | 53
Pre-ID File Load
• Step 1
− Send P.O. for “California TAC Pre-ID Services” to
ETS:
 Mail— ATTN: California TAC
2731 Systron Drive
Concord, CA 94518
 Fax—
800-541-8455
• Step 2
− Extract data from Student Information System and
format as .txt, .xlsx, .xls, or .csv file.
November 2013
2014 Pre-ID Workshop | 54
Pre-ID File Load, cont.
• Step 3
− Submit “Demographic Fields to Be Hand-Marked on
2014 Answer Documents or Entered During
Extended Pre-ID Data Corrections” form, if
applicable.
• Step 4
− Log on to the Test Management System.
 http://k12star.ets.org/star2013/welcomePage.do
• Step 5
− Access the Pre-ID “Terms and Conditions” option.
November 2013
2014 Pre-ID Workshop | 55
November 2013
2014 Pre-ID Workshop | 56
Pre-ID File Load, cont.
• Step 6
− Enter P.O. Number.
− Accept Terms and Conditions.
• Step 7
− Upload Pre-ID Data file.
November 2013
2014 Pre-ID Workshop | 57
November 2013
2014 Pre-ID Workshop | 58
Step 7 – File Submission Process
Overview (1)
• File checked for acceptable format (Excel, text,
comma-separated)
• File placed in queue for next data validation job
− Normally processed within two hours but guaranteed
next day
• E-mail sent with status of file and error report (if
necessary)
November 2013
2014 Pre-ID Workshop | 59
File Upload Error Message
November 2013
2014 Pre-ID Workshop | 60
Common Reasons for File
Rejection
•
File name is not unique
− Suggested file naming convention:
CountyLEAname_Admin_Version_2014.extension
 AlamedaCOE_W01_V1_2014.txt
 AlamedaCOE_MC01_V1_2014.xls
•
Record length
− Text file must be padded with spaces to 600 characters
− Excel file must have a space in last column (CJ) on each
row
− Comma-separated files must have correct number of
commas (84)
•
Commas in data
− Must NOT be included in Excel and .csv files
November 2013
2014 Pre-ID Workshop | 61
Step 7 – File Submission Process
Overview (2)
• If there are data errors in the file, return to the Test
Management System to review detailed error
reports; then either
− Delete original file, correct errors, and resubmit
entire file (with new name);
OR
− Alter individual records on screen using the detailed
error report screens.
November 2013
2014 Pre-ID Workshop | 62
November 2013
2014 Pre-ID Workshop | 63
November 2013
2014 Pre-ID Workshop | 64
November 2013
2014 Pre-ID Workshop | 65
Duplicate Records
1. SSID checked within the LEA
2. All the following data match a record already
loaded within the LEA:
−
−
−
−
−
November 2013
Test Administration
Student Last Name
Student First Name
Grade
Date of Birth (day, month, year)
2014 Pre-ID Workshop | 66
November 2013
2014 Pre-ID Workshop | 67
November 2013
2014 Pre-ID Workshop | 68
Examples of Errors
• Invalid date of birth
• Invalid data in any field
• Blank EL Date Enrolled when student’s English
Proficiency = EL (English learner)
• Blank R-FEP Date Reclassified when student’s
English Proficiency = RFEP (reclassified fluent
English proficient)
• Blank data for: NSLP, SSID, Gender, Primary
Disability, English Proficiency, Hispanic or Latino,
Only if “Demographic Fields to Be Hand-Marked
on 2014 Answer Documents or Entered During
Extended Pre-ID Data Corrections” form not
submitted to ETS
November 2013
2014 Pre-ID Workshop | 69
Other Common Data Errors
• Miscoded multiple-choice administration
− Administration does not exist
− No order for the school/administration
− Missing leading zeros
• Invalid CDS Code
− Student
− Student’s County/LEA Code of Residence
November 2013
2014 Pre-ID Workshop | 70
Upload Data File Prior to Pre-ID
Cutoff Date
Clean Records
Database
.TXT .XLSX .XLS .CSV
1
1
1
1
1
1
1
FIELDBROOK
1262794
ELEMENTAR FIELDBROOK
6007850
ELEMENTAR KIRKENDALL
02
FIELDBROOK
1262794
ELEMENTAR FIELDBROOK
6007850
ELEMENTAR KIRKENDALL
02
FIELDBROOK
1262794
ELEMENTAR
FIELDBROOK
6007850
ELEMENTAR
KIRKENDALLKIRKENDALL
02
1
FIELDBROOK
1262794
ELEMENTAR
FIELDBROOK
6007850
ELEMENTAR
1
FIELDBROOK
1262794
ELEMENTAR
FIELDBROOK
6007850
ELEMENTAR
FIELDBROOK
1262794
ELEMENTAR
FIELDBROOK
6007850
ELEMENTAR
KIRKENDALLKIRKENDALL
02
1 1262794
FIELDBROOK
1262794
ELEMENTAR
FIELDBROOK
6007850
ELEMENTAR
1
FIELDBROOK
ELEMENTAR
FIELDBROOK
6007850
ELEMENTAR
KIRKENDALL
FIELDBROOK
1262794
ELEMENTAR
FIELDBROOK
6007850
ELEMENTAR
KIRKENDALL
02
1 1262794
FIELDBROOK
1262794
ELEMENTAR
FIELDBROOK
6007850
ELEMENTAR
FIELDBROOK
1262794
ELEMENTAR
FIELDBROOK
6007850
ELEMENTAR
KIRKENDALL
02
1
FIELDBROOK
ELEMENTAR
FIELDBROOK
6007850
ELEMENTAR
KIRKENDALL
1 1262794
FIELDBROOK
1262794
ELEMENTAR
FIELDBROOK
6007850
ELEMENTAR
1
FIELDBROOK
ELEMENTAR
FIELDBROOK
6007850
ELEMENTAR
KIRKENDALL
FIELDBROOK
1262794
ELEMENTAR
FIELDBROOK
6007850
ELEMENTAR
KIRKENDALL
02
1 1262794
FIELDBROOK
1262794
ELEMENTAR
FIELDBROOK
6007850
ELEMENTAR
1
FIELDBROOK
ELEMENTAR
FIELDBROOK
6007850
ELEMENTAR
KIRKENDALL
1 1262794
FIELDBROOK
1262794
ELEMENTAR
FIELDBROOK
6007850
ELEMENTAR
1
FIELDBROOK
ELEMENTAR
FIELDBROOK
6007850
ELEMENTAR
KIRKENDALL
1
FIELDBROOK
1262794
ELEMENTAR FIELDBROOK
6007850
ELEMENTAR
1
FIELDBROOK
1262794
ELEMENTAR FIELDBROOK
6007850
ELEMENTAR
AGAPINAN MADISON K
ALLEN
RACER F
DIEMER
GALEN L MADISON K
02
AGAPINAN
02
ALLENGABRIELLEL RACER F
FELL
KIRKENDALL
02 B GALEN
AGAPINANL
02
DIEMER
HANSEN
MIRANDA
KIRKENDALL
02 MGABRIELLE
ALLEN L
KRAMER
02
FELLALYSSA
KIRKENDALL
DIEMER B
02
HANSEN
LAIDLAW
TORI02 NMIRANDA
KIRKENDALL
FELL M
02
KRAMER02 ALYSSA
KIRKENDALL
HANSEN N
02
LAIDLAW02 TORI
KIRKENDALL
02
KRAMER
KIRKENDALL
02
LAIDLAW
04
04
10
04
04
11
MADISON
K 10
05
RACER
F 11
11
GALEN
L 05
10
GABRIELLEL 11
MIRANDA B 10
ALYSSA M
TORI N
Error Records
Error Table
04
04
10
11
05
11
10
Duplicate Records
Error Table
November 2013
2014 Pre-ID Workshop | 71
Online Edit Errors Prior to Pre-ID
Cutoff Date
Clean Records
Database
Edit Records
Error
Table
Error Records
Error Table
November 2013
2014 Pre-ID Workshop | 72
2014 Pre-ID
Online Data Entry
November 2013
2014 Pre-ID Workshop | 73
Pre-ID Data Submission
• Step 1: Send P.O. for “California TAC Pre-ID
Services” to ETS:
− Mail—
ATTN: California TAC
2731 Systron Drive
Concord, CA 94518
− Fax— 800-541-8455
• Step 2
− Submit “Demographic Fields to Be Hand-Marked
on 2014 Answer Documents or Entered During
Extended Pre-ID Data Corrections” form, if
applicable
November 2013
2014 Pre-ID Workshop | 74
Pre-ID Data Submission
• Step 3: Log on to the Test Management System
• Step 4: Access the Terms and Conditions link
from the Pre-ID area of the left navigation bar
• Step 5
− Enter P.O. number
− Accept Terms and Conditions screen
• Step 6
− Enter student data on screen
November 2013
2014 Pre-ID Workshop | 75
Step 6 – On-Screen Data Entry
Process Overview
•
•
•
“Add Student” screen
Enter all demographic data: Fields listed in same order
as in Pre-ID file layout
If “Demographic Fields to Be Hand-Marked on 2014
Answer Documents or Entered During Extended Pre-ID
Data Corrections” form submitted prior to data entry
− Following fields may be left BLANK
 NSLP, SSID, Gender, Primary Disability, Student’s English
Proficiency, Hispanic or Latino
•
•
•
Save data
Data validation executed
If errors exist, correct errors and save
November 2013
2014 Pre-ID Workshop | 76
On-Screen Data Entry Prior to
Pre-ID Document Cutoff Date
Clean Records
Database
Screen Entry
Error Records
Rejected
Duplicate Records
Rejected
November 2013
2014 Pre-ID Workshop | 77
Example of Error Record in
Online Entry
November 2013
2014 Pre-ID Workshop | 78
Add and Edit Students
•
Add new students
−
Prior to regular cutoff date
 On-screen entry or additional file
 Student’s Pre-ID document/label created along with other data
−
After regular cutoff date and prior to supplemental/late label
cutoff date
 On-screen entry or additional file
 Student’s Pre-ID label created as separate file
•
Edit student demographics
−
Data can be updated PRIOR to Pre-ID documents being created
 Use Pre-ID to search student profile
−
Data can be updated AFTER the Pre-ID cutoff date




November 2013
Use the Extended Pre-ID Data Corrections option
On-screen update
Download and upload corrections
No new students can be added
2014 Pre-ID Workshop | 79
Prior to Pre-ID Cutoff Date
• Data have not yet been used to create Pre-ID
documents or labels
− Access data using Pre-ID option
 Search “Student Profile”
OR
 Delete file and reload with correct data
November 2013
2014 Pre-ID Workshop | 80
Prior to Pre-ID
cutoff date
After Extended PreID Data Corrections
window start date
November 2013
2014 Pre-ID Workshop | 81
November 2013
2014 Pre-ID Workshop | 82
After Pre-ID Cutoff Date
• Data have been used to create Pre-ID documents or
labels.
− Access data using option Extended Pre-ID Data
Corrections.
 See Extended Pre-ID Data Corrections Window Start
Date in Test Admin Summary.
 Select Search Student.
OR
 Download file, edit data, reload.
 Do not delete or add records.
 Keep data in same order.
 Do not change header or trailer records.
November 2013
2014 Pre-ID Workshop | 83
Prior to Pre-ID
cutoff date
After Extended Pre-ID
Data Corrections
window start date
November 2013
2014 Pre-ID Workshop | 84
November 2013
2014 Pre-ID Workshop | 85
Missing Pre-ID Demographic
Report
• Presented in a plain-text file and available as a
downloadable .zip file
• Replaces the list of missing demographic data that
had been e-mailed to the LEA in previous years
• Will not be e-mailed to LEA testing coordinator
• Will reside on the Test Management System
• Generated by Pre-ID load and extract
November 2013
2014 Pre-ID Workshop | 86
District Data Profile Report
for LEAs
November 2013
2014 Pre-ID Workshop | 87
District Data Profile for LEAs
November 2013
2014 Pre-ID Workshop | 88
Late/Supplemental Labels
November 2013
2014 Pre-ID Workshop | 89
Late/Supplemental Label Usage
• Provide data for new students in LEA AFTER
initial Pre-ID cutoff date
− Enter on screen
− Upload file(s) before supplemental order/late label
cutoff date for the administration
− Avoids hand-marking
− Data will automatically be used to create labels
7 calendar days prior to the LAST day of testing
November 2013
2014 Pre-ID Workshop | 90
Extended Pre-ID Data
Corrections
November 2013
2014 Pre-ID Workshop | 91
Extended Pre-ID Data Corrections
Usage
• Update student data or provide missing data
AFTER the Pre-ID cutoff date
− Update on screen
− Download Pre-ID data, edit file, and reload before
last day of testing for the administration
− Avoids hand-marking documents (for missing data
only)
November 2013
2014 Pre-ID Workshop | 92
Extended Pre-ID Data Corrections
Menu
Search and edit
individual student
records.
Download a file
containing all post–Pre-ID
records that are still
available to be edited.
Display status of
uploaded file and errors
encountered on edited
records. Unedited
records do NOT pass
through validation
routines.
November 2013
Upload a file containing
corrected records for all
post Pre-ID records that
were downloaded.
2014 Pre-ID Workshop | 93
Extended Pre-ID Data Corrections
• Further information
− Manual at http://www.startest.org/sms.html
− Call the California TAC at 800-955-2954
November 2013
2014 Pre-ID Workshop | 94
Questions?
November 2013
2014 Pre-ID Workshop | 95
More Questions?
• California TAC—800-955-2954
Pre-ID, Extended Pre-ID Data Corrections,
Ordering questions
• CDE—916-445-8765
Policy questions
November 2013
2014 Pre-ID Workshop | 96
Next Workshops:
Pre-Test
CAPA Train-the-Trainer
January, 2014
November 2013
2014 Pre-ID Workshop | 97