PUBLIC SERVICE AT PRESENT
CATEGORY
NUMBER
PUBLIC SERVICE
1,300,000
GOVT.
EXPENDITURE
(Annual) Rs.Bn.
300
• PROVINCIAL
PUBLIC SERVICE
300,000
72
PENSIONERS
450,000
92
GOVT. INSTITUTIONS INVOLVED IN
CADRE MANAGEMENT
•
•
•
•
•
Department of Management Services (DMS)
National Salaries and Cadre Commission
Finance Commission
Department of National Budget
Ministry of Local Government and Provincial
Councils
• Relevant Line Ministries
BASIC STEPS FOR SUBMISSION
OF A REQUEST
• Review the existing cadre of the institution
• Identify the essential posts on priority basis
• Submit duly completed F.R.71 form & other
relevant documents to the DMS with the
recommendation of the Chief Secretary
• Provide Justifications and relevant documents
STEPS FOLLOWED BY MSD IN
APPROVING A POST
• Examine the F.R. 71 applications
• Obtain recommendations from relevant
institutions
• Obtain clarifications from the Chief Secretaries
(if necessary)
• Discussions with relevant institutions
(if necessary)
• Grant approval
FILLING OF VACANCIES
• As per the MSD 36, 36(1) circular, identify the
vacant posts and the dates
• Chief Secretaries are authorized to fill the
vacancies after 30th June 2006, based on the
above circulars Eg: PL, MN,MT,SL vacancies
due to retirement, death, resignation,
vacation of posts etc.
• Other vacancies should be filled with the
approval of the MSD
FACTS TO BE CONSIDERED IN
REVIEWING THE CADRE
• Duration for Cadre Review :
25.02.2011 -25.05.2011
• Assess the cadre requirement based on the
approved cadre as at 31.12.2010
• Study the cadre requirement with the scope
of the Provincial Councils & identify essential
posts, taking into consideration of the Policies
and development objectives of the country
Cont………
• Suppress unnecessary posts and / or create
essential posts
• Provide sufficient justifications for creating
new posts
• Clearly mention the designation, service,
salary group etc. of the already approved
cadre
• Indicate designations as per the approved
service minutes
• Uniformity of posts to be maintained among
Provincial Councils
Cont………
• Request for posts on performance basis
• Avoid requesting permanent cadre for the
services which can be outsourced
• Avoid requesting permanent cadre for
projects and community based programmes
• Request for “Pool” of Cadre for which work
can be assigned as per the desire of the Head
of the Institution
ex:- drivers, labourers etc.
Cont…….
• Maintain a data base
• Prepare Schemes of Recruitment and assign
duties accordingly, to improve the efficiency of
the cadre
• Prepare job descriptions for all the posts
• If approved posts are vacant for a long period,
it is necessary to reconsider the requirement
of such posts
Further Information….
For any clarification you may please contact following officials of
the Department of Management Services assigned to Provincial
Councils.
• Ms. Anoja Munasinghe
- Director
- 011-2484871
• Mr. Chathura Mohottigedara – Assit. Director - 011-2484951
• Mr. M.A. Karunarathna
- Assit. Director - 011-2484682
Further details could be downloaded from the Department of
Management Services through,
www.treasury.gov.lk/BOM/msd/index.htm web site.