Testing Accommodations - Staunton City Schools

Fall 2013
Writing SOL Training
OCTOBER 9, 2013
Training Agenda
Fall 2013 Writing Timeline
Testing and Curriculum Resources
Student Registration & Test Assignments
Online Writing: A Student’s View in TestNav™
Special Test Accommodations
Role of Examiners
Reminders for Testing Coordinators
 Testing Resources
Test Implementation Manual:
 Page iii: What’s New?
 Page xv: Checklist of STC Responsibilities
 Pages 16-17: Online Tools, Icons, Descriptions
 Pages 29-31: Responding to Student Questions
 Appendix A: Test Security
 Appendix C: Special Test Accommodations (page 87)
 Appendix D: Table of Testing Accommodations (page 94)
 School Test Coordinator Handbook
 Student Data Upload File Requirements
 Test Implementation Manual
 Supplement to Test Implementation Manual
 Examiner’s Manual
 Pearson Access User’s Guide for the Virginia
Assessment Program
 Virginia Standards of Learning Assessments
Guidelines for Administering the Read-Aloud
 Curriculum Resources
SOL Writing Test Blueprint and Rubric
SOL Writing Test Prompts
Writing Practice Tools and Guides
Writing MC/ TEI Practice Items and Guides
Checklists for Writers
Standards and Framework
Released Tests
SOL Writing Rubric
Writing Scoring (Password is: Virginia)
 Same released prompts will be used for Fall
2013 testing (Refer to VDOE website). End-ofcourse prompts will be added after Fall 2013
testing. (No other grade levels will have
prompts added.)
 NEW Understanding Scoring Tab of
Perspective website provides anchor papers,
practice papers, and verification sets. In
addition to classroom use, this site could also be
shared with parents for at home use.
 Refer to Testing Memo #1062: Strategies for
Addressing Potential Scenarios during Online
Writing Test Sessions.
Testing Timeline
Week of Sept 16
Non-secure Testing Materials Arrive
List of retesters and standard year
October 16
Data Upload File Due to DDOT
October 17
Secure material delivery
October 21 & 22
Paper/pencil and online multiple-choice
October 23* & 24
Paper/pencil* and online prompt
November 6
Last Day to Return Materials
January 13 & 14
2nd opportunity online Writing test
Testing Upload
Group Name: Consider how you want score reports to be organized.
Group code: Will NOT appear on printed reports; allows for data sorts; Max 10 characters
Test code: MUST double-check at high school. (EOC112-online; EOC002-paper)
Ethnicity/ Race: Hispanic; 32 categories
ELL information: Test tier, composite, literacy, SOA-LEP, AYP-D
SOA Transfer: Enrolled after 20th day – Sept 19th or after
AYP: If a student began school ANY day AFTER the first day AND was NOT in our
division last year, can be coded as AYP. May disregard reference to “September 30”.
 A: within division
 B: outside division/ within Virginia
 C: outside Virginia
Term grad: Generates two pre-ID labels and qualifies for 2nd attempt
Project Graduation: High school only – Refer to definition in TIMS
RP-Code: Genesis
Retest: High school only – if retaking test
Recovery: Reading or Math only; Check if student has received 10+hours of remediation
D-Code: High school only – if pursuing modified standard diploma (needs literacy/
numeracy requirements)
Online Test: Students NOT marked as online should have documented need OR be taking
2002 test (For retesters, double-check YEAR of previous Writing test)
Additions in RED and Deletions in RED
A student must complete the writing
test all in paper/pencil OR all online.
Paper vs. Online
Students who meet one or more of following criteria may be assigned a
paper/pencil test:
 Placement: Special situation school, homebound, Governor’s school
 Accommodation requires paper/pencil: large-print, Braille,
flexible schedule (multiple testing sessions requiring more than one day)
 Documented medical condition: Exposure to computer will
aggravate condition (i.e. seizure disorder, etc.)
** For Writing, any student retesting with 2002 Standards **
 Pencil
 Scratch paper
Short paper
 Pencil
 Scratch paper
 Dictionary
(Highlighter or pen of 1
color, as needed)
 Pencil
 Scratch paper
Short paper
 Pencil
 Scratch paper
(Highlighter or pen of 1
color, as needed)
Paper Writing Tests
 If administering EOC Writing (2010) tests in
Section K must be completed on the answer document to
ensure proper scoring:
Online Writing Tests: How
 Creating test sessions for online SOL Writing tests:
• One difference in test session management when administering
online writing:
• Unlike a non-writing test administration
One online SOL Writing test assignment will allow a DDOT or STC to
add that student to two sessions
session for the short paper component
 A session for the multiple-choice/TEI component
Student must complete both components to have a complete,
scorable writing test
A student MUST complete both components in the same mode
Online Writing Tests: How
 Creating an online Writing Test Session
Online Writing Tests: How
 Creating an online Writing Test Session (continued)
Online Writing Tests: How
Online Writing Tests: How
Online Writing Tests: How
Online Writing Tests: How
In a writing test administration, the two components
(MC/TEI and short paper component) will show
individually on the Student Test Details screen for an
online SOL Writing test.
Online Writing Tests: How
Certain details about each component (MC/TEI and
short paper components) will show individually
on the Student Test Details screen for an online SOL
Writing test.
Online Writing Tests: How
Special test accommodations will be recorded on the
Student Test Details screen for each component of the
writing test. If the same accommodation is used on
both components, it is coded only once.
Online SOL Writing Test:
A Student’s Perspective
TestNav Login Screen
Sample Screen
This appears after the student successfully logs in.
Sample Screen
This appears after the student successfully logs in.
The tools on the
Toolbar on the
sample screen
ARE active.
The Student
Response Area
and the
Tools are NOT
active on the
sample screen.
The sample screen is a picture of the Student Response Area that the Examiner
refers to in the test directions read to students for the Short Paper component.
Students are not able to type in the sample screen.
Exhibit Window from the Sample
Includes 4 different tabs
appears on the first tab of the
Exhibit Window when the
student is on the Sample
Exhibit Window from the Sample
Window can be resized
Exhibit Window from the Sample
The Checklist for Writers is on the 2nd Tab
Exhibit Window from the Sample
The Shortcut Keys are shown on the 3rd Tab
Exhibit Window from the Sample
Copyright Statement is shown on the 4th Tab
(This does not appear after the Sample screen.)
Student Response Screen:
Appears after the Sample Screen
Exhibit Window from the Student
Response Screen
Three tabs (Prompt, Checklist for Writers, Shortcut Keys)
The SOL Writing Prompt will appear
on the first tab of the Exhibit
Window when the student opens it
while on the Short Paper screen.
The tabs with the Checklist for
Writers and Shortcut Keys are also
Test Nav Layout
Special Test Accommodations
Writing (2002) and Writing (2010) tests
 Review Appendices C & D for specific details regarding
the use of special test accommodations in paper and
online writing tests.
 Examples of test accommodations described with
additional details (including scenarios, required
procedures, etc.) include but are not limited to:
Dictation to a Scribe
Dictation in English to a Scribe
English Dictionary, Bilingual Dictionary
Spelling Aids
Word Prediction Software
Word Processor, Word Processor with Speech-to Text, Typewriter
Special Test Accommodations
Questions and Answers
Q: If there is a student who, based on physical disability, is unable to type (but is able to
write) the writing prompt, will it be allowed for an adult to "transcribe" by
typing his written response into the computer?
A: The adult is allowed to transcribe the student’s written response into the computer for
the student, however the student’s written response and what is typed into the
computer must be verified by a second school staff member to ensure that no errors
occurred in the transcription. Additionally, the student’s written response must be
retained on file and secure in your office until scores are received and verified.
Q: Is Dragon Dictation on the iPad an allowable recording device?
A: Yes, this is allowable under the conditions that Guided Access in used on the iPAD.
Guide Access allows the examiner to give the test taker access to only one application
on the IPAD. If you are considering this for a student who will be participating in the
Writing Test, please submit a Special Accommodation Request so that we can formally
approve and provide all administration conditions.
Q: Is Co-Writer considered an acceptable "word prediction software"?
A: Yes, Co-Writer is acceptable word prediction software. Features must comply with the
Word Prediction Software described in the Procedures for the Participation of
Students with Disabilities in Virginia Accountability System, p. 27.
Use of the English Dictionary and Bilingual Dictionary
on the 2010 and 2002 Standards of Learning (SOL) Writing Test Components
1 This
test accommodation is not permitted in either online or paper mode.
2 This
test accommodation is permitted, and must be documented in the student’s IEP or 504 Plan. Use accommodation code 29.
3 This
test accommodation is permitted, and must be documented in the LEP Student Assessment Participation Plan. Use
accommodation code 29.
This test manipulative is available to all students. Do not enter an accommodation code for this manipulative.
This test accommodation is permitted for LEP students only, and must be documented in the LEP Student Assessment
Participation Plan, use accommodation code 17.
Special Test Accommodations:
Online Writing (2010) Audio Test
 Audio on the online Multiple-Choice/TEI component
• Assign the audio form to the student in the online test session
• Audio player appears in the lower right of the screen on the first test
question, after the sample item(s)
• Same format as non-writing audio tests – starts to play automatically
as the student navigates to each test item
 Audio on the online Short Paper component
• Assign the audio form to the student in the online short paper test
• Audio of the prompt will not begin until student clicks “Play” button
Audio Symbols for Tests
Audio Symbols for Tests
NOTE: Read-aloud CANNOT be created for short-paper test. The session must be
created as a “regular” test session. ALL students may have prompt read to them.
Special Test Accommodations
Online Writing (2010)
Audio Short Paper Component
Audio of the prompt will not begin until the student clicks the “Play” button
Test Security Agreement
 READ all Test Security Agreement prior to signing and
administering any SOL assessment.
Role of Examiners/ Proctors
 During test administration, Examiners/Proctors must
monitor the testing process by moving as
unobtrusively as possible about the room. They should
ensure that students are working independently and do
not have access to unauthorized materials.
Answering Student Questions
 Examiners/ Proctors MAY answer questions regarding
technical issues of the assessment.
 They may NOT answer questions that would provide any
hint or clue with regard to the assessment.
Examples of Technical Questions
 Scrolling: “To view all of the reading passage, use the scroll bar to the
right of the passage to move the page up and down.”
 Navigating the test: “To move to the next question click Next”; “To
go back to the previous question click Previous”; “To go back to a
question from the review screen click on the question’s number”; “To
submit your test click the Submit the test button”; “Go back to the test
item to make sure the Pointer was used to indicate the answer.”
 NOTE: Examiners/ Proctors may NOT use the student’s
mouse or keyboard to navigate any portion of the test for
the student.
 When a student has completed testing can the test
examiner scroll down the review screen (look over the
student’s answer section on the answer document) and
make sure the student has an answer for every
 No. The examiner must not touch the student’s mouse
(avoid the appearance of providing assistance). The
Examiner may only tell the student to “read the screen
carefully” (online) or to “review the answer document
carefully” (paper).
 We are concerned that our students might select the
wrong button to submit their tests. Can the examiner
submit the test for the student?
 No. The examiner must not touch the student’s mouse
(avoid the appearance of providing assistance).
Directions in the Examiner’s Manual state, when
students are ready to submit their tests for scoring,
they raise their hands. The Examiner gives permission
to the student to submit and may say, “to submit your
test click on the 3rd button which says Submit the test.”
 If the student does not remember how to use one of the
tools, can the examiner show the student how to
operate the tool?
 No. The examiner may say, “for help with a tool, click
on the help icon (life preserver) on the tool bar.”
 Can staff and students get practice with the various
functions on a test before live testing?
 YES! Students and staff may practice the login process,
using tools, navigation, and submitting tests by taking
a Training Center Test. Students who have the audio
accommodation may practice the audio controls also
by taking the Training Center Test in audio format.
Look for Applications for Test Preparation in the TIM
and Examiner’s Manuals for several other applications
to help students.
 Can examiners condense the directions on tests with
seal codes, including part 2 directions with part 1?
 No, examiners may not change or shorten the
directions. The directions must be read as they are
printed in order to maintain a standardized test
 If an examiner observes a student not writing to the
prompt, can he or she tell the student to read the
prompt and make sure you are writing to it?
 No, they cannot address individual students. The
examiner can remind the entire class to “Read the topic
carefully and write a short paper about it.”
 Are parents or students permitted to have a copy of
their child’s short paper after scoring is complete?
 Yes. Parents may not have the un-released prompt
however, just the student’s response to the prompt.
Students cannot request the paper, the parent has to
request it.
 Can a student’s parent sit in the testing room with their
child during testing?
 No, only test examiners/proctors and staff that are
essential to testing (all of which have been trained and
have signed the test security agreement) are permitted
in the secure testing environment.
 Can a teacher review a new test to get a feel for the type
of questions that are being asked?
 No, this is what released test items and practice items
can be used for.
Anticipated Released Tests Schedule for the “new” SOL
History/Social Science (2008 SOL) Spring 2013
 Mathematics (2009 SOL) Spring 2014
 Reading (2010 SOL) Spring 2015
 Science (2010 SOL) Spring 2015
 While testing: Can I write notes of encouragement and
put them on students’ desks, or can I verbally
encourage students to do their best on the test, or pat
them on the back to show support, etc.?
 No, none of this is permissible during the test session.
These actions can give the appearance of inappropriate
assistance and can result in an investigation and
possible retesting.
STC Reminders . . .
 Proctor Authorization Tickets and Student
Authorization Tickets – These tickets should be printed no
more than 4 days prior to the test window start date and must be
stored in a secure location until needed.
 Start the test session the day of the scheduled session.
 Use the Examiner’s/ Proctor’s Test Booklet/ Test Ticket
Transmittal Form/ Affidavit to distribute and collect test tickets
and materials to examiners. Provide Examiners extra copies of the
formula sheets and the Periodic Table of the Elements, where
 Ensure that all examiners/ proctors have allowable test
manipulatives. (Refer to instructions in TIM and Examiner Manual
for clearing calculator memory.)
More reminders . . .
 View the status of each test session through Session
Details screen (Ready, Active, Exited, Resumed, ResumedUpload, Submitted, Processing, Completed, Marked
 Add, move, and remove students from test sessions, as
needed. Students who are absent on the day of testing must
be removed/moved from the session before it can be
 Stop all online test sessions at the end of the day. All
students must show a Completed status on the Session
Details screen. Any students with a Not Started, Exited, or
Resume status must be removed/ moved to a make-up or
irregularity session before stopping the test session.
More reminders . . .
 Moving a student: If students are moved to an alternate
testing site to complete their tests, their Student
Authorization tickets must be collected by the Examiner or
Proctor prior to the move and redistributed only after the
students are settled in the new location. While in transit,
students must not be allowed to discuss the test with
anyone or have access to educational materials.
 Their online test must be Exited prior to being moved to the
new location. Before the student can log in (using the same
information on the test ticket) to complete their test, the
student’s test must be Resumed in Test Session
Testing Irregularities
Report any irregularities within 24 hours.
MOST Common Irregularities:
 #1 - Student unable to complete test
 #2 - Accommodation not provided or inappropriate
accommodation provided
 #3 - Test inappropriately marked complete
 #4 - Inappropriate manipulative
Marking Tests Complete
 Mark test complete guidelines: Every student identified for
testing must be accounted for via an online test or a paper document,
including students who were not tested because they:
 Were exempt due to LEP
 Were absent during the entire testing window
 Refused or were disruptive
 Cheated
 Were involved in a medical emergency
 Failed the course but passed the test and are retaking the course
 Took a substitute test for verified credit
 Move these students to a new session and the DDOT will mark these
tests complete at the conclusion of testing.
Other reminders . . .
 Testing Accommodations: Add Test-Specific data in
PearsonAccess to indicate what accommodations were
provided to the student under the Test Details screen of
PearsonAccess. (Temporary Accommodations may be
handled through the upload or under Student
 Student Alerts: Clear all student alerts for the school,
when possible. Ask if there are questions related to alerts.
 Be sure that the RETEST flag is selected on the Test
Assignment screen for every student who is retaking the
test for verified credit.
Test Alerts and Reporting
 Must have both components completed in the
same mode to be reported as a complete test
 New alerts will be used such as:
Unmatched Test Component
– Either the online short paper or online MC/TEI
component is not complete
 Additional details to be provided regarding
Student Test Alerts and Accessing Score Reports
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