State Assessment
Accommodations:
Verification and Monitoring
Melissa Gholson
Office of Assessment and Accountability
2013-2014
Participation Guidelines
• The document includes
references to current state
policies and procedures.
• The document was revised
in December
• Updated to reflect the
changes for online
assessment.
https://sites.google.com/a/wvde.k12.wv.us/oaar-filecabinet/accommodations
Code Summary
Smarter Balanced
A
A
A
A
N
N
N
M
N
A
P02 Have test read aloud verbatim
N
N
A
A
A
A
A
A
A
O
A
P03 Use braille or other tactile form of print
A
A
A
A
A
A
A
N
N
A
A
P06 Have test presented through sign language
N
A
A
A
A
A
A
A
A
O
A
P13 Use text to speech, including ELA reading passages (Smarter Balanced–for
documented need, grades 6-11)
N
N
N
N
N
N
N
N
N
N
A
P14 Have test read aloud, including passages (Smarter Balanced –for
documented need for grades 6-11; students who are blind/low vision grades
3-11 who do not yet have adequate braille skills)
N
N
N
N
N
N
N
N
N
N
A
ACT PLAN
APTA
WESTEST 2
Social Studies
A
ACT EXPLORE
WESTEST 2
Science
P01 Use text to speech, excluding ELA reading passages (Smarter Balanced,
WESTEST 2 & NAEP)
WESTEST 2
RLA Multiple
Choice
WESTEST 2
RLA Online
Writing
Mathematics
WESTEST 2
Options and Accommodations Key:
A Accommodation allowed
WVEIS Code
O Option to standard conditions allowed to all students
N Not allowed
ACT COMPASS
Acceptable Options and Accommodations for Students With Disabilities by WV-MAP Assessment
ACT COMPASS
Exhibit 2.
Presentation
ONLINE WRITING
General Reminders
P26 Have directions, passage and prompt read
aloud (Allowed for WESTEST 2 Online Writing and
NAEP Writing) This is the only read aloud option for this
test. P02 is not a universal read aloud code for Online
Writing.
R04 Indicate responses to a scribe, all
elements to be scored (Smarter Balanced,
WESTEST 2 and Online Writing)
http://wvde.state.wv.us/oaa/westest_training_writing_scribe.html
Screen Readers
P21Use screen-reading software to access computer
Allowed for: WESTEST 2 Online Writing, ACT COMPASS Mathematics
and other computer-based assessments excluding WESTEST 2 and
Compass Writing Skills.
Description: Screen-reading software provides text-to-speech
translation.
When to select: For students who are vision impaired, and for whom
the use of screen-reading software is the typical mode of accessing
written material.
Notes for implementation: Screen readers are allowed only when it is
typical access. Only JAWS 11 and 12 work as well as Systems Mobile
Access (see Appendix L on page 89 for more directions). On NAEP the
text-to-speech function is a built-in universal design element.
High Contrast
P28Use high contrast for online assessments
Allowed for: Smarter Balanced, WESTEST 2 and Online Writing, ACT
COMPASS, NAEP, and other computer based assessments.
Description: Enable students to adjust screen background or font color,
based on student needs or preferences. This may include reversing the
colors for the entire interface or choosing the color of font and
background. Reverse contrast turns the screen from white to black and
creates text in white.
When to select: For students who have vision or perception difficulties
and use this accommodation instructionally. Students with attention
difficulties may need this support for viewing test content. It also may
be needed by some students with visual impairments or other print
disabilities (including learning disabilities). Choice of colors should be
informed by evidence that color selections meet the student’s needs.
Preparing for Spring 2014
WESTEST 2 ACCOMMODATIONS
WESTEST 2 Accommodations
P01 Use text to speech, excluding reading passages
– Text is read aloud to the student via technology
(Embedded into the platform). The students are able to
control the speed as well as raise and lower the volume via
a voice control.
– This support may be needed by students with readingrelated disabilities or by students who are blind and do not
have adequate braille skills.
– For WESTEST 2 this accommodation will be provided via
recordings. The student will need headphones.
– Emphasizes student independence.
Understanding the difference
between P01 and P02
for the WESTEST2
NEW
P01 Use text to speech, excluding ELA reading
Listen to recorded voice
through headset
P02 Have test read aloud.
(There are no books with online testing. Teacher will read
directly from students screen).
Human reader
Enlarge Text
• P22 Enlarge text on a screen
Description: Screen-enlarging software may involve the
use of enlarged computer monitors or computers with
screen-enlargement programs. Some students use closedcircuit television to enlarge print and display printed
material with various image enhancements on a screen.
When to select: For students who are visually impaired,
and for whom computer screen adjustment is the typical
mode of accessing onscreen written material.
High Contrast
P28Use high contrast for online assessments
Allowed for: Smarter Balanced, WESTEST 2 and Online Writing, ACT
COMPASS, NAEP, and other computer based assessments.
Description: Enable students to adjust screen background or font color,
based on student needs or preferences. This may include reversing the
colors for the entire interface or choosing the color of font and
background. Reverse contrast turns the screen from white to black and
creates text in white.
When to select: For students who have vision or perception difficulties
and use this accommodation instructionally. Students with attention
difficulties may need this support for viewing test content. It also may
be needed by some students with visual impairments or other print
disabilities (including learning disabilities). Choice of colors should be
informed by evidence that color selections meet the student’s needs.
All available WESTEST 2
Accommodation Codes
•
•
•
•
•
•
•
•
•
•
•
P01 Use text to speech, excluding ELA reading passages –embedded
(provided online) WESTEST 2 a recorded voice the student will need headphones
P02 Have test read aloud -WESTEST 2 may be administered individually by a trained
examiner.
P03 Use contracted braille or tactile graphics
P06 Have test presented through sign language
P15 Have directions only read aloud –Provided by a human only unless P01
P16 Have directions presented through sign language
P17 Use secure electronic braille note taker
P18 Have directions rephrased by trained examiner
P19 Use large print edition
P21 Use screen reading software (Will not be compatible-NA)
P22 Enlarge text on screen (Large Font Size)
WESTEST 2 Codes
(continued)
•
•
•
•
•
•
P23
P24
P25
P26
P27
P28
•
•
•
•
P29
R02
R03
R04
• R05
Use a magnifying device to enlarge assessment material
Use electronic translator or sign-dictionary to present test
Use electronic translator or sign dictionary to present directions only
Have directions, passage and prompt read aloud
Use approved bilingual word to word dictionary
Use high contrast on screen (For WESTEST 2 Online the student will
be able to receive color font and background options)
Use sign-dictionary to present test, including directions
Indicate responses to a scribe (multiple-choice)
Use braille or tactile graphics
Indicate responses to a scribe (constructed, extended and
gridded response)
Use an abacus
WESTEST 2 Codes
(Continued)
• R11
•
•
•
•
•
•
R13
R15
R16
R17
T03
T04
• T07
Use computer or other assistive technology
device to respond
Provide physical support
Use a bilingual word to word dictionary
Mark responses in large-print test book
Use an electronic translator to respond
Take more breaks (no studying)
Use extra time for any timed test (extended
time)(NAEP, ACT Explore and Plan are timed)
Flexible scheduling, same day
SMARTER BALANCED
FIELD TEST ACCOMMODATIONS
Smarter Balanced
Smarter Balanced website has
more specific guidelines on
• General Accessibility
Guidelines
• ELA Audio Guidelines
• Mathematics Audio Guidelines
• ELL Guidelines
• Signing Guidelines
• Tactile Guidelines
• Bias and Sensitivity Guidelines
• Style Guide
Smarter Balanced
Smarter
Balanced
Universal Tools
Designated Supports
Accommodations
Available to all
Available for Students with LEP, IEP and 504
Plans
Available for Students with IEP and 504 plans.
Embedded
Breaks
Calculator
Digital Notepad
English Dictionary
English Glossary
Expandable Passages
Global Notes
Highlighter
Keyboard Navigation
Mark for Review
Math Tools
Spell Check
Strikethrough
Writing Tools
Zoom
Color Contrast/P28
Masking /P37
Text-to-Speech /P01
Translated Test Directions/P30
Translations(Glossary)/P31
Translations (Stacked)/P32
Turn off Any Universal Tools/P33
American Sign Language/P34
Braille/P03 or P35
Closed Captioning/P36
Text-to-Speech/P13
NonEmbedded
Breaks
English Dictionary
Scratch Paper
Thesaurus
Bilingual Dictionary /R15
Color Contrast/P38
Color Overlay/P39
Magnification/P23
Read Aloud/P02
Scribe/R04
Separate Setting/T09
Translations(Glossary)/P41
Abacus/R05
Alternate Response Options/R11
Calculator/R19
Multiplication Table/R20
Print on Demand/P40
Read Aloud/P14
Scribe/R04
Speech-to-Text/R21
What about the other codes?
• Smarter Balanced does not provide/allow for
P06, P15, P16,P17, P18, P19, P24,P25,
P26,P27,P29, R02, R13, R16, R17, R18,
T03,T04, T07
• P21-screen reading software-Smarter is
compatible with JAWS and Window Eyes
• P22-universal zoom is provided to all
Smarter Balanced
Reading Supports
• P01 Use text to speech, excluding ELA reading passages
(Smarter Balanced & NAEP)
• P02 Have test read aloud (All WV-MAP tests excluding Smarter Balanced
ELA reading passages, WESTEST 2 RLA/Online Writing, ACT COMPASS
Writing Skills and NAEP Reading)
• P13 Use text to speech, including ELA reading passages (Smarter
Balanced –for documented need, grades 6-11) Form required
• P14 Have test read aloud, including passages (Smarter Balanced –for
documented need for grades 6-11; students who are blind/low vision
grades 3-11 who do not yet have adequate braille skills)
Documented Need:
P13
Smarter Balanced
• P03 Use contracted braille or tactile graphics (All WV-MAP tests
excluding NAEP computer-based)
• P23 Use a magnifying device to enlarge assessment material
• P28 Use high contrast on screen (Smarter Balanced,
WESTEST 2 and Online Writing, ACT COMPASS,NAEP, and other
computer based assessments)
• P33 Turn off any universal tools (Smarter Balanced)
• P34 Use embedded American Sign Language (Smarter
Balanced – for ELA listening and math items only )
• P35 Use non-contracted braille and tactile graphics
(Smarter Balanced)
• P36 Use closed captioning (Smarter Balanced – for ELA
listening and NAEP)
• P37 Use masking (Smarter Balanced)
Smarter Balanced
• P38
• P 39
• P40
• P41
• R04
• R05
Use color contrast (Smarter Balanced – in
conjunction with print on demand)
Use color overlays (Smarter Balanced –
in conjunction with print on demand)
Use print on demand (Smarter Balanced)
Provide translations glossary (Smarter Balanced
ELL only for paper pencil version)
Indicate responses to a scribe
Use an abacus (Smarter Balanced, WESTEST 2
Mathematics and Science, APTA, ACT
COMPASS Mathematics, ACT EXPLORE and
PLAN)
Smarter Accommodations
• R11
• R19
• R20
• R21
• T09
Use computer or other assistive technology
device to respond (Alternate response
options)(All WV-MAP tests)
Use calculator (Smarter Balanced –for
students needing a special calculator, e.g.
braille or talking)
Use multiplication table (Smarter Balanced)
Use Speech to Text (Smarter Balanced)
Provide separate setting (Smarter Balanced)
Smarter Balanced ELL Only
• P30
• P31
• P32
• R15
Provide translated test directions (ELL Smarter
Balanced – for math items only)
Provide translations glossary (ELL Smarter
Balanced – for math items only)
Provide translations stacked (ELL Smarter
Balanced – for math items only)
Use a bilingual word-to-word dictionary
(All WV-MAP and Smarter Balanced ELAperformance task full writes excluding WESTEST
2 RLA and Online Writing, ACT COMPASS
Writing Skills and NAEP Reading and Writing)
ACCOMMODATIONS MONITORING
State Accommodations
Monitoring Policies
• West Virginia Policies: 2340, 2419, 2417 provide
guidance for accommodations for students with IEP,
504 and LEP plans.
• All required district and state assessments must
provide accommodations monitoring using the
WVS.326 Process.
• Students should always receive the accommodations
identified in their plans for other assessments.
• Individual accommodations data is archived in the
West Virginia Education Information System (WVEIS).
28
Selection of accommodations
are documented in the
IEP,504 or LEP
District
Accommodations provision data
is collected, analyzed and reports
created and shared:
Accommodations data is
entered into WVEIS system:
Online IEP, LEP and 504 plans
WVS 326 Process
District
The
Accommodations
Process
District/WVDE
Accommodations data is
pulled to identify the
appropriate accommodations
for WVS 326 forms:
Accommodations data
must be verified prior
to assessment: WVEIS
WOW Tab
WVDE
District
WVEIS WOW
ACCOMMODATIONS VERIFICATION
Prior to Testing:
Verification
Follow the steps outlines in the
Participation Guidelines.
• Accommodations are verified:
(WVEIS WOW is compared to
current IEP,LEP and 504 plan)
• Assessment decisions are
made prior to testing.
• The only way to change an
accommodation(s) is by
holding an appropriate IEP
meeting/addendum.
• Finalizing it in the Online IEP.
Your County
THE WVS 326 FORM &
MONITORING
The 326 Process
• The WVS.326 form will be provided for all
WV-MAP assessments.
• One form will be provided for each student
who should receive accommodations.
• WVS. 326 video
http://wvde.state.wv.us/oaa/videos/WV_32
6/Documentation%20Procedures.zip
WVS.326
• New WVS.326 form includes
all the accommodations
changes
• All pre-slugging and data
entry one side(no flipping
back and forth)
• Directions on the back side
• Data entry is the same
• Complete information on
accommodations and the
WVS. 326 process is included
in the Participation
Guidelines.
During the Assessment
• Data is marked for each accommodation that a student
should be receive according to their current plan.
• If you provide an accommodation not identified on the
form, you have over-accommodated a student.
• You may add an accommodation to a pre-slugged form;
if you need to delete an accommodation, a new form
must be filled out.
• Teachers/BLC review forms daily at the site to assure
they are documenting the form correctly.
• Report all errors to Principal/BLC.
Let’s Talk About Codes
If you mark Provided “Yes”- this means the student
was given the identified accommodation.
If you mark “No”- this means the student was not
provided the identified accommodation. This is an
accommodations breach UNLESS it is a:
• Code 1-the student refused; or
• Code 2-the accommodation is not
allowed/applicable for this test
If “no” is not marked with a code 1 or 2, then it
constitutes an accommodations error that requires
documentation.
Common Errors
in Filling Out the WVS.326 Form
Over-accommodating
Under-accommodating
• Selecting “Yes” when
accommodation is not
pre-slugged
• Selecting “Yes” when an
accommodation was
not allowed/not
applicable
• Failing to provide a
currently identified
accommodation
• Selecting “No” and
failing to identify a code
1 (refused) or code 2
(not allowed/not
applicable)
Training Issues
•
•
•
•
Reasons for errors
Not understanding when
specific accommodations
are allowed for a test
Inappropriate use of the not
applicable/not allowable
reason code
Accommodations not
verified/finalized or entered
by the pre-slug
Failure to sign or date the
form
•
•
•
•
How to Fix
Retrain on accommodations
Use the quick guide in
Participation Guidelines
Clarify how to use NA
reason code
Emphasize how to add an
accommodation
Remind examiners to review
sheets before submitting
What to do about students who do
not receive accommodations?
All incidents for failing to provide an accommodation requires written documentation.
•
•
The CTC will review all accommodation breaches with principals/building level coordinators
and report any findings to the Special Education, Title III and/or 504 director(s) and to the
Office of Assessment and Accountability.
If a student has been denied accommodations listed within the IEP, 504 or LEP plan, there
has been a breach in the integrity/accuracy of test results. Therefore, the CTC or county
special education director should contact the principal who must inform the
parent/guardian of the testing administration breach and provide the following options:
– Test is invalidated and the student is retested using a breach form (if the testing window is still
open).
– Test is scored.
– Test is invalidated and student receives a score of ―0.
If the second or third option is selected—there must be a signed written agreement
between the parent/guardian and principal/building level coordinator. Copies of the
agreement must be kept on file with the CTC/county special education director, Section 504
director, or Title III director.
WVS.326 REPORTS
WVS 326 State and District
Accommodations Report
• Provision of accommodations data by content area
• 7 reports were generated for each content area to
summarize (1) provision rate, (2) refusal rate, (3) not
allowable rate, and (3) number of students overaccommodated
–
–
–
–
–
State, district, school-level reports
Intended uses of these data
Set specific targets for provision rates
Identify common errors to inform your training
Eliminate under- and over-accommodation
WVS. 326
Accommodations Reporting
1. Count of Students with
Accommodation
2. Provision Rate
3. Not Allowed Rate
4. Refusal Rate
5. Not Provided (no reason
indicated)
6. Not Provided (blank)
7. Count of Students Overaccommodated
This report provides the total number of students with the accommodation
listed on the front of the 326 form (this number serves as the denominator
for all rate calculations in reports 2 – 6).
This report provides the percentage of students with the accommodation
for whom the accommodation was marked “provided.”
This report provides the percentage of students with the accommodation
for whom the accommodation was marked “not provided” and the “not
allowed” code was provided in the reason field.
This report provides the percentage of students with the accommodation
for whom the accommodation was marked “not provided” and the
“refused” code was provided in the reason field.
This report provides the percentage of students with the accommodation
for whom the accommodation was marked “not provided” but no reason
code was provided.
This report provides the percentage of students for whom no information
was provided on whether or not the accommodation was provided.
This report provides the number of students who do not have the
accommodation listed in the pre-slug file, but for whom the
accommodation was marked “provided.”
State Reports
District Reports
FINAL REMINDERS
Accommodations Data
• Be sure the current and appropriate accommodations are reflected
in the WOW Accommodations App.
How is the data entered into the system:
• Accommodations for students with disabilities will be entered by
finalizing the data in the Online IEP.
• With the exception that students with a 504 plan will be entered
into green screen.
• Accommodations for students who are LEP will be entered by the
LEP Plan.
How is the system data reviewed and verified:
All accommodations are verified by the WVEIS WOW Accommodations
APP which supports the WVS 326 monitoring of accommodations.
Accommodations Checklist
 Identify accommodations changes for each assessment
(WESTEST 2 including Online Writing and Smarter Balanced
Field Test).
 Emphasize the collection dates.
 Review IEP’s, 504’s and LEP’s for any changes necessary
regarding changes for accommodations.
 Conduct any addendums or meetings for students to be
eligible to receive the appropriate accommodation prior to
collection dates.
 Districts must verify and record each student who receives
accommodations. This means the Online IEP must be
“finalized”.
Reminders
• Review the changes to accommodations and
their codes prior to each assessment.
• Review the WESTEST 2 accommodations
changes for the transition online.
• Review and consider Smarter Balanced field
test accommodations, if the student is taking
the field test this spring.
• Select Smarter Balanced accommodations for
all IEP’s written after April 1.
Data Collections
for Accommodations SY 2013-2014
• Writing Assessment: Certification due
date Jan. 15
• WESTEST 2 & SBAC Field Test:
– Feb 7-14 - Certification Window
– Feb 14* by 11:59 PM - Certification Due
Date
• APTA: March 15
Resources
• Make good decisions about who should be
receive accommodations Participation
Guidelines
• OAA File Cabinet-Accommodations folder
• Accommodations checklists
• Smarter Balanced Accommodations Guidelines
• Smarter Balanced Practice Tests
Updating WVEIS
Accommodations Codes
• A Quick sheet containing
all accommodations
codes
• Bold codes are embedded
• New codes or updated
definitions are highlighted
• Will be included in the
updated PG, WVEIS…
Why do we have to improve?
“It is not enough to have a list of available
accommodations. Rather, accommodations must
be used for instruction and assessment, they
must be monitored, and they must be used
appropriately so that scores are valid and provide
information about a student’s knowledge and
skills”.
(NCEO, 2012)
Questions?
Melissa Gholson
mgholson@access.k12.wv.us