TASKSTREAM TASKFORCE
UPDATE
MARCH 26, 2014
WORKGROUP OUTCOMES
• Workgroup training summary
• What the workgroup learned regarding template and workspace
creation
• How to enroll participating areas
• How to affiliate and provide access for users
• Tour of Miramar Taskstream
•
•
•
•
Course and program workspaces
Alignment and maps
Service area workspaces
Reports
• Demo on Taskstream access and data entry
• Homework: affiliation and access lists
TASKSTREAM STRUCTURE
Behind the Scenes
User View
Assessment
Plan
Template
Workspace
Template
Action Plan
Template
Enroll
Participating
Areas
TASKSTREAM STRUCTURE
Behind the Scenes
User View
Assessment
Plan
Template
Workspace
Template
Action Plan
Template
Course Assessment/
Action Plan Template
Course Workspace
Template
Enroll Participating Areas (example BIOL 107)
in Course Workspace
STEP 1: ASSESSMENT AND ACTION
PLAN TEMPLATE CREATION
MIRAMAR ASSESSMENT PLAN
TEMPLATES
CUSTOMIZE PLAN COMPONENTS
Customizable mission
statement and
outcome/measure
components
CUSTOMIZE FINDINGS COMPONENTS
Customizable findings
details and
recommendation
fields
MIRAMAR ACTION PLAN TEMPLATES
CUSTOMIZE PLAN COMPONENTS
Customizable action
plan specifics
CUSTOMIZE STATUS REPORT
Customizable action
plan status specifics
STEP 2: WORKSPACE CREATION
MIRAMAR WORKSPACES
MIRAMAR WORKSPACES
WORKSPACE STRUCTURE AND FORMAT
Can customize standing
requirements of workspace
(i.e. mission statement,
learning outcomes,
curriculum maps)
WORKSPACE STRUCTURE AND
FORMAT
Can customize assessment
cycle length, requirements, and
plan details
ADDITIONAL WORKSPACE FEATURES
Can set up
review
status
Can
identify
due date
STEP 3: ENROLL PARTICIPATING
AREAS INTO WORKSPACES
• Participating Area= any level within the hierarchy
Example levels:
Course
Program
Service Area
Division
• Workspaces= custom designed spaces that collect
assessment data over time
 Participating areas are “enrolled” into workspaces
Administrative
Service Areas
Instructional
Programs
Workspace
Status
Report
Participating
areas
STEP 5: ACCOUNT CREATION WITH
AFFILIATION AND ACCESS
• Account: basic staff or faculty account with no access
to workspaces or reports
• Affiliation: specific workspace(s) in which the user will
be expected to enter information
• Access: the type and scope of report access and
review capabilities
AMS ROLES AND ACCESS LEVELS
– Miramar Manager
• Designates AMS Coordinators & their permissions
 Dean of PRIE, Library and Technology
– AMS Coordinators
• Can access reports, create workspaces,
and create forms in different levels of
hierarchy
 SLOAC Facilitator, VPs, Deans, Chairs,
SLO Liaisons, Service Area Leads
– Reviewers and data contributors
• Enters and reviews outcomes & assessment data
 Chairs, SLO Liaisons, Course Leads, Service Area Leads
TODAY’S HOMEWORK…
ACCOUNT CREATION INFORMATION
Name
Managers
Administrative
Services
Student Services
Instructional Support
Services
Instructional
Departments
Email
Affiliation(s)
Access level(s)
TOUR OF MIRAMAR TASKSTREAM
• Course workspaces
(Including alignment to program and institutional SLOs)
• Program workspaces
(Including alignment to institutional SLOs and
curriculum maps)
• Service area workspaces
• Reports
COURSE WORKSPACES
LEARNING OUTCOMES, ASSESSMENT PLANS, ACTION
PLANS AND ALIGNMENT MAPPING OF OUTCOMES
Course
outcomes are
recorded and
edited
Course outcomes
can be aligned/
mapped to
program and
institutional
outcomes
Assessment plan can
include measures,
targets, timeline and
responsible personnel
Findings include
assessment results
and target
achievement
Action plan can
include findings,
actions, timeline,
personnel, budget
requests and priority
Status allows
updates on action
plan and budget
PROGRAM WORKSPACES
(INSTRUCTIONAL)
LEARNING OUTCOMES, ASSESSMENT PLANS, ACTION
PLANS, AND CURRICULUM MAPS
Similar structure to
course workspace with
same components,
except…
CURRICULUM MAPS
Map provides programwide visual of how
courses support
program outcomes
ADMINISTRATIVE AND STUDENT
SUPPORT SERVICE AREAS
OUTCOMES, ASSESSMENT PLAN, ACTION PLANS, ACTIVITY
MAPS, AND ALIGNMENT MAPPING TO OUTCOMES
ADMINISTRATIVE SERVICES
Service area
learning outcomes
and assessment
plans
STUDENT SUPPORT SERVICES
Service area
learning outcomes
can be mapped to
institutional
outcomes
Activity map
can show links
between
service area
activities and
institutional
outcomes
REPORTS
COURSE/PROGRAM/AREA REPORTS, WORK STATUS
REPORTS AND MIRAMAR AT A GLANCE
FOR USERS: SUMMARY ASSESSMENT
REPORT BY COURSE
Summary of
outcomes,
measures, and
results
FOR USERS: DETAILED ASSESSMENT
REPORT BY COURSE
FOR USERS: SUMMARY ASSESSMENT
REPORT BY PROGRAM
Summary of
outcomes,
measures, and
results
FOR USERS: DETAILED ASSESSMENT
REPORT BY PROGRAM
SUMMARY REPORT FOR MANAGING
WORK STATUS
DETAILED REPORT FOR MANAGING
WORK STATUS
DETAILED REPORT FOR MANAGING
WORK STATUS
Coordinators
can filter by
status
MIRAMAR AT A GLANCE: STATUS
REPORT
MIRAMAR AT A GLANCE: MAPPING
REPORTS AT INSTITUTIONAL LEVEL
Report will show all
courses outcomes,
programs outcomes
and activities mapped
to ISLO
MIRAMAR AT A GLANCE: MAPPING
REPORTS AT PROGRAM LEVEL
Report will show all
courses outcomes
mapped to program
outcomes
ANALYTICS FOR COLLEGE AS A WHOLE
Analytic reports
show collegewide results in
workspace
areas (e.g.
course
assessment)
TODAY’S HOMEWORK…
ACCOUNT CREATION INFORMATION
Name
Managers
Administrative
Services
Student Services
Instructional Support
Services
Instructional
Departments
Email
Affiliation(s)
Access level(s)