KEY INFORMATION SETS
Preparing for KIS 2014 entry in
August 2013
Overview
OVERVIEW
• Annual KIS submission timeline
• Processes for submitting/ amending KIS
information
– New courses
– Course changes
• periodic review
• module amendments
• Error checklist
Annual KIS cycle
ANNUAL KIS CYCLE
• KIS cycle runs from Sep annually
• Annual institutional submission in August
• Amendments throughout year: additional
submissions follow ADC calendar
ANNUAL SUBMISSION CALENDAR
Month
KIS activity
Who
Mar
KIS data rolled forward to KIS 2014
• 2012 module records populated with LTA data from 2011
record
Registry: Systems and Data
Apr
Module records updated
• New modules for 2013-14 set up
• Revisions to LTA for existing modules in 2013 MAV record
Confirmation of new and periodically reviewed KIS courses
Institutional data updated (fees, accommodation, finance)
Schools
KIS typical pathway reports and course stage calculations run
as nightly report
• Address gaps in LTA (doesn’t equal 100%)
• New/ periodic review course stage estimate (ASC01)
details added to KIS course record
Schools in liaison with faculty KIS
contacts
Jun
URLs for KIS course programme specifications as published on
staffcentral
Faculty Office to Registry
01 Jul
Typical pathway signed off
Course stage estimates added as received
Head of School
Faculty Office to Registry
01 Aug
Submission complete
Registry
Vice-Chancellor signs off
May
Faculty Office
Registry: Academic Standards and
Partnership
Faculty Office to Registry
Processes
PROCESSES
Maintenance of KIS through established course approval
and review processes
• Creating a KIS for new courses
• Amending a KIS following periodic review
• Amending a KIS following major change to a course
– Module maintenance
• Publishing and displaying programme specifications on
course finder webpage
• Other information fields: accreditation, fees,
accommodation
Creating a KIS for new courses
PROCESS FOR NEW COURSES
• Integrated into existing course development and
approval processes
• Title approved by ADC
– Course record created in SITS
– KIS course record created
– Course displayed on UoB course finder website
• In-cycle KIS submission
– Follows ADC calendar
– Includes KIS records for all new course titles and course stage
estimates
• Validation
– Course stage estimates reviewed/ confirmed (ASC02)
– Non-LTA course information submitted (KIS course info
amendment form)
NEW COURSE: TYPICAL PATHWAY
• Initial display of learning/ teaching and assessment
data
– Estimated for each course stage/ year of study
– Based on realistic planning assumptions
– ADC01E submitted within 4 weeks of ADC
• Changes to estimates following validation: ASC02
• Typical pathway introduced as students take modules
Course stage
KIS 2014 entry
KIS 2015 entry
KIS 2016 entry
KIS 2017 entry
Module data
2012
2013
20014
2015
1
Estimated
Typical pathway
Typical pathway
Typical pathway
2
Estimated
Estimated
Typical pathway
Typical pathway
3
Estimated
Estimated
Estimated
Typical pathway
NEW COURSE
Title approval
ADC: title
approved
Course stages estimated
ADC01E
Course finder
web page
Course stages estimates
and non-LTA info
confirmed
ASC02
ADC01D
Course record
created
Validation
… Course development …
KIS course info
amendments
form
SITS – KIS course
record
KIS widget
Unistats
Amending a KIS following course
changes
Periodic review
Changes to modules
PSRB accreditation
PROCESS FOR COURSES IN PERIODIC
REVIEW
• Applies to review of courses during current academic
session
• Annual KIS preparation (May onwards)
– Institutional schedule of periodic review circulated for
confirmation
– Notification of major changes expected
• Amendments (i) annual submission or (ii) in-cycle
• Periodic review
– ASC02: course stage estimates for each year with major changes
– KIS course info amendments form: confirmation of compulsory
sandwich years/ years abroad, integrated foundation years, non
credit-bearing (threshold) assessment tasks, PT only mode of
attendance, accreditation, and accommodation
• New modules
– Module records created by faculty/ school CAMS officer
PROCESS FOR COURSES IN PERIODIC
REVIEW (2)
• LTA data estimated for each course stage where modules
changed
• Notification of estimates for affected course stages: ASC02
• e.g. BA(Hons) University Challenge reviewed in 2012-13
– modules in year 1 and 3 change, year 2 modules remain unchanged
– changes effective from Sep 2013 for all students
Course stage
KIS 2014 entry
KIS 2015 entry
KIS 2016 entry
KIS 2017 entry
Module data
2012
2013
2014
2015
Module introduced
Sep 2013
1
Estimated
Typical pathway
Typical pathway
Typical pathway
2
Typical pathway
Typical pathway
Typical pathway
Typical pathway
3
Estimated
Typical pathway
Typical pathway
Typical pathway
PERIODIC REVIEW
Confirmation of scheduled reviews (April)
Changes to
modules
anticipated?
NO
Course stage estimates
and non-LTA info
confirmed
YES
Module record
unchanged
SITS – KIS
course record
Annual
submission
Course finder
web page
Annual submission (August)
KIS widget
ASC02
KIS course info
amendments
form
New module records
created
Unistats
PROCESS FOR NON-PERIODIC REVIEW
COURSE CHANGES
• Changes automatically reflected in typical
pathway
• May come from other schools/ modules owned
by other courses
– annual module changes
– periodic review
• Amendments reflected through regular module
maintenance in CAMS
• Other e.g. accreditation
– Use KIS course information amendments form
MODULE MAINTENANCE
• LTA data automatically rolled forward from previous
year’s MAV record
• Module changes are approved by FABs in the usual
manner
• Amendments only necessary following approval of
changes to learning activities or assessment methods
– KIS typical pathway: system will automatically select the
appropriate year and module record
– Module maintenance should continue without reference to
potential effects of changes on a KIS
2012 module record used in typical
pathway for KIS 2014 entry (i.e. August
2013 submission)
Learning/ teaching activities
Assessment methods
PROCESS FOR ADDING ACCREDITATION
• PSRBs drawn from HESA list of recognised
accrediting bodies
– List updated annually by HESA
– Can request that PSRBs be added to list
– Details submitted through KIS course info
amendments form
• Annual publication of University list of PSRB
engagements
– New accreditations added
– Withdrawn/ expired accreditations removed
– Faculty Office provides details as needed
Publishing programme
specifications on course finder
PROGRAMME SPECIFICATIONS
•
•
•
•
Published annually on staffcentral by Faculty Offices
As PDF documents
To appear alongside widget on course finder page
Naming convention
– Non-KIS course: PS MA University Challenge 2013
– KIS course: KPS BA(Hons) University Challenge 2013
• URL of published specifications for KIS courses submitted to
Registry annually
• Can be amended in-cycle by overwriting the original version
on staffcentral
Programme specification for current
cohort (drawn from staffcentral)
Widget
Error checklist
ERROR CHECKLIST
PROBLEM
SOLUTION
The widget is not displaying on the
course finder webpage.
Contact Registry (KISenquiries@brighton.ac.uk).
The typical pathway is not what I
expected.
Review modules included in typical pathway.
Review module learning/ teaching and assessment
data.
The programme specification is not
displaying on the course finder webpage.
Contact Faculty Office.
My course is now accredited by a
professional body.
Submit KIS course information amendments form to
Registry (KISenquiries@brighton.ac.uk).
My course has changed following
periodic review.
Submit ASC02 to Registry
(KISenquiries@brighton.ac.uk).
The compulsory sandwich year is not
showing in the LTA.
Submit KIS course information amendments form to
Registry (KISenquiries@brighton.ac.uk).
A zero credit assessment task is not
displayed in study information.
Submit KIS course information amendments form to
Registry (KISenquiries@brighton.ac.uk).
The NSS/ DLHE data looks wrong.
Consult FAQs on KIS webpage on staffcentral.
LTA: learning/ teaching and assessment data
Includes workbased learning
Placement
21%
Scheduled
15%
Lectures, seminars,
fieldwork, project
supervision,
demonstration,
workshop
Essay, report,
portfolio,
dissertation, project
50%
Oral/ practical skills
assessment,
presentation
Exam
25%
Guided but
independent
study time
25%
Independent
64%
Written
Coursework
Practical