PUBLIC EDUCATION INFORMATION
MANAGEMENT SYSTEM (PEIMS)
PEIMS General Session – September 2012
Olga Garcia, Coordinator of PEIMS/Application Support
Mike Rangel, Lead Programmer System Analyst
Dalia Garcia, Programmer System Analyst
Sulema Briones, Adm. Software Resource Specialist
Harlingen CISD
PURPOSE
 PEIMS Data is used for:
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TEA Standard Reports
AEIS (Academic Excellence Indicate System Accountability System)
Accountability System
TEA Data Resources & Research
Texas Student Data System (TSDS)
SUBMISSIONS
 Fall - Student Data & Finance Budget
 Student accountability group
 Mid Year – District’s Actual expenditures
 Summer – Attendance, Course Completion, Contact Hours for CATE
and Special Education, Discipline
 Extended Year – Summer Programs (Bilingual, Special Education, Dual
Credit)
DISTRICT’S RESPONSIBILITY
 To submit current, complete, and accurate data
 Validate and edit the data
 Correct and process data in a timely manner
 Submit a ‘fatal-free’ file to TEA on or before the required due
date
 Requires Superintendent’s signature -approves accuracy and
authenticity of data
STUDENT INFORMATION
 Basic Demographic Information
 Graduates & Leavers
 Special Programs Participation
 Bilingual/ESL
 Migrant
 CATE
 Special Education
 Title 1
 Course Completion (1st – 12th grade)
 Attendance
 Discipline
 Summer Programs Participation
STAFF INFORMATION
 Basic Demographic Information
 Employment - Days & Percent
 Salary Amounts
 Salary Funding Source
 Staff Responsibilities
 Contractual Instructional Services
NEW FOR 2012-2013
 Report Student’s Legal Name on Birth Certificate or most legal
document
 Homeless Status Code
 HOMELESS-STATUS-CODE is to be used by all districts for
reporting whether or not a student is homeless and, if homeless,
what their primary nighttime residence is at the time of
identification.
Four categories of Homeless Status:
Shelters, Doubled-Up, Unsheltered, Motels/Hotels
NEW FOR 2012-2013
 Behavior Location Code
 Behavior Location Code indicates where a student
committed an applicable offense that is enumerated in
Texas Education Code 37.006 or 37.007. (On/off campus,
school related activities, etc…).
NEW FOR 2012-2013
 Unaccompanied Youth Status Code
 UNACCOMPANIED-YOUTH-STATUS-CODE is limited to homeless students who
are less than 21 years of age on September 1, or eligible special education students
who are less than 22 on September 1.
 If a homeless student is unaccompanied, but later that school year becomes
accompanied, this status code should not be changed and should still indicate
that the student had been unaccompanied.
 TEA’s FAQ document will be posted on local website
NEW FOR 2012-2013
 EARLY-READING-INDICATOR-CODEs
 The EARLY-READING-INDICATOR-CODEs 1, 2 and 3 only apply to
students in grades KG, 01, and 02. Students enrolled in all other grade
levels should be reported with a blank.
 For Submission 1: report grade level reading status based on the
Beginning of Year assessment results.
 For Submission 3: report grade level reading status based on the
latest assessment results available for the student.
NEW 2012-2013
 Student Restraint Data
 School staff persons performing student restraints are divided into two
categories:
1) LEA employees or volunteers, and
2) LEA police officers or school resource officers (SRO).
 LEA employees are not law enforcement personnel. Student restraints
performed by these staff are only reported if the student was a special
education student at the time of the restraint event. Do not report nonspecial education student restraints performed by LEA employees or
volunteers.
NEW FOR 2012-2013
 DUAL-CREDIT-INDICATOR-CODE
 Advanced Placement courses reported on the 415 Course Completion
record cannot be reported as dual credit unless the course has been
approved as an AP® course by the College Board through the AP® Course
Audit. A College Board-approved AP® course must adhere to the AP®
course descriptions and be approved through the AP® Course Audit. This
means the college instructor must have submitted his/her course syllabus
and have received approval in advance.
ORGANIZATION INFORMATION
 Budget Amounts
 Actual Expenses
 Campuses
 Shared Arrangements Services
ADDITIONAL INFORMATION
 PID – Person Identification Database for Students and Staff
 PET – PID Enrollment Tracking
 Student enrollments and withdrawals
 File submitted weekly by R & E
 TREx – Texas Records Exchange System
 Electronic data transfers to other schools
 Fill requests within 10 days
HOW CAN WE HELP?
 Answer PEIMS questions
 Provide training for campus staff
 Review PEIMS reports
 IDs Search for Students to help reduce leavers
 TEA PEIMS Website
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http://ritter.tea.state.tx.us/peims
GO TEAM GO
Research & Evaluation Department
PEIMS 427.3488
helpdesk@hcisd.org