Expanding the Use of Project Controls
“SECTION 17. Section 39 of said chapter 6C, as appearing in the 2010
Official Edition, is hereby amended by adding the following
subsection:• (c) The Administrator shall establish within the Division an internal
project controls unit to oversee all statewide program projects in
line with the department’s performance and asset management
system.
• The Administrator shall establish and implement project controls to
ensure that projects carried out pursuant to this chapter shall be
completed in the most efficient possible manner.
• The internal project controls unit shall be subject to section 29A of
chapter 29.”
Highway – Fiscal Responsibility
October 2013
Millions
Construction Projects On or Under Budget
At Project Completion
$80
59 Contracts
$60
64 Contracts
$40
52 Contracts
$67
$20
20 Contracts
$45
$31
$20
$0
-$20
-$61
-$60
180 Contracts
172 Contracts
-$40
-$60
-$80
Total Construction Budget: SFY2011 – SFY2014
SFY2011
SFY2012
SFY2013
SFY2014
-$46
-$77
78 Contracts
Encumbered
$786 Million
$793 Million
$900 Million
$490 Million
Expended
$793 Million
$777 Million
$853 Million
$465 Million
% Under Budget*
7.7%
7.5%
8.5%
9.3%
*Relative to total expenditures
199 Contracts
-$100
2011
2012
2013
2014*
State Fiscal Year
80%
75%
73%
79%
80%
90%
20%
78 out
of 98
199 out
of 251
30%
172 out
of 236
60%
180 out
of 239
70%
60%
40%
77%
80%
80%
2011
2012
80%
70%
50%
87%
50%
40%
30%
20%
On-budget completion of contracts
that began AFTER the formation of MassDOT
72 out of
90
Target ≥ 90%
90%
100%
191 out
of 240
On-budget completion of contracts in total
137 out
of 178
100%
Under Budget
58 out of
67
Additional Funds & Extra Work Orders
10%
10%
0%
0%
2011
2012
Data includes both Pre-MassDOT
and Post-MassDOT contracts
2013
2014
State Fiscal Year
2013
2014
4
ACEC – 21JAN14
71%
70%
40%
30%
20%
181 out
of 236
50%
90%
74%
70%
72%
2011
2012
2013
2014
80%
70%
60%
204 out of
239
60%
73%
65 out of
90
80%
Target ≥ 80%
On-time completion of contracts
that began AFTER the formation of MassDOT
168 out
of 240
77%
93%
132 out of
178
85%
50%
72 out
of 98
90%
179 out
of 251
100%
100%
62 out of
67
On-time completion of contracts in total
40%
30%
20%
10%
10%
0%
0%
2011
2012
2013
Data includes both Pre-MassDOT
and Post-MassDOT contracts
2014
State Fiscal Year
6
ACEC – 21JAN14
ACEC – 21JAN14
New Requirements:
•
•
•
Development of Contract Time Determination
Schedules
Bottom Up Estimate for Lump Sum Items
Development of Incentive/Disincentive Clauses
Link to project
management
home page
Link to Project Controls Toolkit
ACEC – 21JAN14
Construction Contract Time Determination
CCTD Toolkit:
Includes guidance on how to develop a CCTD
Attach A: Calendars and Seasonal Restrictions
Attach B: Guidance concerning approval to waive non-work
periods
Attach C: Sample Special Provisions for Prosecution of Work
Attach D: Sample Special provisions for Railroad Operations
Attach E: Incentive/Disincentive Checklist
Attach F: Sample 25% Durations Estimation
Attach G: Sample 75% CCTD Development
Attach H: CCTD Checklist
ACEC – 21JAN14
ACEC – 21JAN14
CCTD Toolkit:
Includes guidance on how to develop a CCTD
Attach A: Calendars and Seasonal Restrictions
Attach B: Guidance concerning approval to waive non-work
periods
Attach C: Sample Special Provisions for Prosecution of Work
Attach D: Sample Special provisions for Railroad Operations
Attach E: Incentive/Disincentive Checklist
Attach F: Sample 25% Durations Estimation
Attach G: Sample 75% CCTD Development
Attach H: CCTD Checklist
ACEC – 21JAN14
Bottom Up Estimate
Bottom Up Estimate Toolkit:
ACEC – 21JAN14
ACEC – 21JAN14
ACEC – 21JAN14
Incentive/Disincentives Guidance (Also include in CCTD Toolkit)
• New Engineering Directive
• Incentive/Disincentive Checklist
At 25% if the project is a candidate for I/Ds, then when you complete the CAPE you
use Item 999.785 Incentive and include an amount that is equal to 5% of the project
estimate. You must also include Item 999.786 Disincentive, which has a $0.00 value.
At 75% and beyond designer must complete:
I/D Calculation Sheet Example
ACEC – 21JAN14
Attach C: Sample Special Provisions for Prosecution of Work
Attach D: Sample Special provisions for Railroad Operations
ACEC – 21JAN14
One Version of Scope and Work Hour Forms:
Description of Standard Tasks and Revised Scope and
Workhour Forms
Enhanced Invoice Narrative:
Payment Processing Guidance
Invoice Template
Updated Design Schedules:
Currently working on revised design schedules for bridge.
Link to Scope of Services Page
Link to Design
Schedule
Templates
ACEC – 21JAN14
Update Distribution Chart and Checklists
ACEC – 21JAN14
Project Controls Contacts:
General Information:
Victoria Sheehan, Manager of Strategic Planning and Highway Performance
Tel: 857 368 8789
Email: Victoria.Sheehan@state.ma.us
Accelerated Bridge Program Controls:
Robert Gearheart, Manager of ABP Project Controls
Tel: 857 368 8713
Email: Robert.Gearheart@state.ma.us
Training and Sample Documentation:
Matt Poirier , Project Controls Unit
Tel: 617-548-3514
Email: Matthew.M.Poirier@state.ma.us
ACEC – 21JAN14
Contact for Bridge Contracts:
New Master Agreement Contracts:
Mike Bastoni
Tel: 857 368 8789
Email: michael.bastoni@state.ma.us
Design Contracts:
Mike Papadopoulos
Tel: 857 368 9334
Email: Michael.Papadopoulos@state.ma.us
Inspection/Rating Contracts:
Mike Bloukos
Tel: 857 368 9355
Email: Michael.Bloukos@state.ma.us
Invoices:
Victoria Swanson
Dellren Lindsey
Tel:857 368 4636
Email: Victoria.Swanson@state.ma.us
Tel: 857 368 9312
Email: lindsey@dot.state.ma.us