Steps to be
taken for
Election Duty
Votes
Bankura
In terms of Rule 52 of West
Bengal Panchayat Elections
Rules, 2006, the following
procedures are to be adhered
to by the Panchayat Returning
Officer for taking ED votes : –
01. Period of ED vote
To be communicated.
02. Eligibility
Polling personnel and other personnel who have been
assigned various duties relating to the Poll by the PRO
/ DPEO and the Police personnel engaged in duty with
the Poll and the Drivers and Helpers/ Khalasis of the
requisitioned vehicles, who are eligible to cast their
votes shall apply to the PRO in Form – 14 with the
original copy of the appointment letter within the
stipulated period.
03.
The bundles of Ballot Papers for E.D. Vote
should be kept in separate trunks after
checking and splitting Polling Station wise
before leaving the Printing Press.
04.
The register of ED Vote may be prepared
thereon.
05.
It is advisable to open counter for Gram Panchayat /
Panchayat Samiti / ZP Constituencies pertaining to one
/ two Gram Panchayat(s) (depending upon No. of
Polling Stations). Each counter may be manned by one
APRO, two other staff and one Gr.-D staff (specially for
sealing).
06.
Before the commencement of ED Vote the Electoral
Rolls should be marked with deletion, correction etc by
the APERO with initials and stamp as per instruction.
07.
Several voting compartments may be setup for
maintenance of secrecy of voting.
08.
Arrangement of adequate Police personnel should be
made.
09.
Notice regarding date & time for ED vote should be
given in advance.
10.
A Voter on election duty wishing to Vote will apply in Form 14 to
the PRO/ APRO along with copy of Appointment letter and
being satisfied the PRO/ APRO will issue ballot papers to him.
(Rule 52 may be seen).
11.
Police Personnel will appear with duly filled in Form-14 along
with a certificate from their Superior Officer that they have been
engaged in duty connected to the Poll and will remain so
engaged on the Poll day.
12.
Drivers / Khalasis of the requisitioned vehicles will appear with
duly formed in Form-14 along with a copy of requisitioned order
of the vehicle and a certificate from the Owner of the vehicle
authenticating engagement of the said persons on the Poll day
as the Driver / Khalasis.
13. Identification
An original copy of the appointment letter is to be produced by
the voters in order to establish his identity to the satisfaction of
the PRO/APRO. The APRO would verify the Sl. No. of voter in the
concerned Part of the Electoral Roll and if satisfied with the
identity of the voter then he would put ED mark in the blank
space provided in between particulars of the electors and his
photo image in the Electoral Roll which will be authenticated by
the APRO with his signature and seal.
14.
“ED” should be written (in RED ink) against the voter’s name and
the name should be underlined in all the marked copies. APRO
will sign with stamp.
15.
The APRO will sign the ballot papers in full on its back; and the
distinguishing mark of polling Station should be affixed on the
back of the counterfoil as well as on the back of the ballot
papers.
16.
The Ballot paper should be issued from the last Sl. No. of the
relevant constituencies.
17.
Before issuing the Ballot papers to the ED voters the APRO will
obtain his signature in 03 (three) separate Registers maintained
for GP/PS & ZP Constituency. Separate pages are to be
maintained for each constituency in the Register. The issuance
of Ballot paper shall commence from the last serial of the ED
Ballot papers and the envelopes of the similar colour which has
been duly signed by the APRO with time & date will be handed
over to the voter.
Format for Register
Sl.
No.
No. & Name of
the GP/PS/ZP
Constituency
No. &
Name of
the
Polling
Station
Part No.
of the
elector
Sl. No. of
Sl. No. of
Signature
the Ballot
Remarks
the
of the
Paper
elector
elector
issued
Sample of Envelope for GP Tier:
Panchayat General Election, 2013
________________ Development Block, Bankura
Cover for ED vote
GP Constituency No. ____________________
GP Constituency Name __________________
-----------------------------------------(Signature of PRO/APRO with time & date)
Sample of Envelope for PS Tier:
Panchayat General Election, 2013
________________ Development Block, Bankura
Cover for ED vote
PS Constituency No. ____________________
PS Constituency Name __________________
-----------------------------------------(Signature of PRO/APRO with time & date)
Sample of Envelope for ZP Tier:
Panchayat General Election, 2013
________________ Development Block, Bankura
Cover for ED vote
ZP Constituency No. ____________________
ZP Constituency Name __________________
-----------------------------------------(Signature of PRO/APRO with time & date)
18.
Indelible ink mark will be put on the left fore-finger and the arrow
cross mark will be handed over to the voter to cast the vote.
19.
After casting his vote on three Ballot papers at a time the voter will
hand over the Ballot Papers to the PRO/ APRO in respective sealed
covers specially provided for different tier. After casting of Votes by
the elector he should be provided assistance in sealing of
envelopes with the help of Gr.-D staff available at counter, each
packets should be affixed with distinguishing mark of Polling
Station and the elector should be requested to insert the polled &
sealed envelopes into three different ballot boxes, kept beside the
counter / voting compartment. The counterfoils of the Ballot
Papers should also be kept in separate sealed covers.
20.
After each day of casting of vote, ballot papers within sealed
envelops should be taken out from ballot boxes and bundled as
per polling station and Polling Station wise figures should be
checked with Marked Copy of Electoral Rolls, Counterfoils & E.D.
Registers. After bundling, tier-wise and Constituency-wise
packets with dates should be kept in sealed trunk and a polling
station-wise statement should be prepared. The sealed trunk
should be placed in the Strong Room under Police protection.
21.
On the last day, evening when ED casting is over, final figure
should be checked and a polling station wise statement should
be prepared and that should be hung in front of counting hall
before commencement of counting in each tier.
Sample of Envelope for keeping Sealed Envelopes for ED
Votes received on a Particular Date:
Panchayat General Election, 2013
________________ Development Block, Bankura
Cover for keeping sealed envelopes for ED vote received on ___/___/_____
GP/PS/ZP Constituency No. ____________________
GP/PS/ZP Constituency Name __________________
------------------------------------------
(Signature of PRO/APRO with time & date)
Sample of Envelope for keeping Counter foils of Ballot
Papers for ED Votes :
Panchayat General Election, 2013
______________ Development Block, Bankura
Cover for counter foils of Ballot Paper for ED vote
GP/PS/ZP Constituency No. ____________________
GP/PS/ZP Constituency Name __________________
-----------------------------------------(Signature of PRO/APRO with time & date)
22.
The list of ED votes cast are to
be displayed Tier wise and
Constituency wise outside the
counting halls.
23.
Sufficient number of candle, wax, rubber bands etc may be
available at hand.
24.
Every day at the end of ED votes polled, the
sealed covers of ballot papers should be verified
with counter foils, E/R (marked copies) and
Register and a report in the following format
should be submitted to the District : -
ED Annexure – I
Report on the Election Duty votes cast (Tier-wise) for
________________ Dev. Block, Bankura.
Date of
Election duty
votes
No. of Election Duty votes cast for
GP Tier
PS Tier
ZP Tier
--------------------------------(Signature of BDO & PRO)
ED Annexure – II
Report on Gram Panchayat Constituency-wise Election Duty
votes cast for ________________ Dev. Block, Bankura.
Date : on ______________ / upto _____________
No. & Name of the
Gram Panchayat
Constituency / Seat
No. of ED
Polling
Votes
Station No.
cast
No. & Name of the
Gram Panchayat
Constituency / Seat
No. of
Polling
ED Votes
Station No.
cast
No. of ED
Votes
cast
No. of
ED Votes
cast
Last Polling
Station No.
Total
Last Polling
Station No.
Total
………….
Polling
Station
No.
No. of
ED Votes
cast
Last
Polling
Station
No.
No. of
ED Votes
cast
Total
No. & Name of last
Gram Panchayat
Constituency / Seat
No. of
Polling
ED Votes
Station No.
cast
Last Polling
Station No.
No. of
ED Votes
cast
Total
From 2nd Day two reports will come, one for that day and another cumulative i.e. upto that day.
--------------------------------(Signature of BDO & PRO)
ED Annexure – III
Report on Panchayat Samiti Constituency-wise Election Duty
votes cast for ________________ Dev. Block, Bankura.
Date : on ______________ / upto _____________
No. & Name of the
Panchayat Samiti
Constituency
No. of ED
Polling
Votes
Station No.
cast
No. & Name of the
Panchayat Samiti
Constituency
No. of
Polling
ED Votes
Station No.
cast
No. of ED
Votes
cast
No. of
ED Votes
cast
Last Polling
Station No.
Total
Last Polling
Station No.
Total
………….
Polling
Station
No.
No. of
ED Votes
cast
Last
Polling
Station
No.
No. of
ED Votes
cast
Total
No. & Name of last
Panchayat Samiti
Constituency
No. of
Polling
ED Votes
Station No.
cast
Last Polling
Station No.
No. of
ED Votes
cast
Total
From 2nd Day two reports will come, one for that day and another cumulative i.e. upto that day.
--------------------------------(Signature of BDO & PRO)
ED Annexure – IV
Report on Zilla Parishad Constituency-wise Election Duty votes
cast for ________________ Dev. Block, Bankura.
Date : on ______________ / upto _____________
No. & Name of the Zilla
Parishad Constituency
Polling
Station No.
No. of ED
Votes
cast
Last Polling
Station No.
No. of ED
Votes
cast
Total
No. & Name of the Zilla
Parishad Constituency
………….
No. & Name of last Zilla
Parishad Constituency
Polling
Station No.
No. of ED
Votes
cast
Polling
Station
No.
No. of ED
Votes
cast
Polling
Station No.
No. of ED
Votes
cast
Last Polling
Station No.
No. of ED
Votes
cast
Last
Polling
Station
No.
No. of ED
Votes
cast
Last Polling
Station No.
No. of ED
Votes
cast
Total
Total
Total
From 2nd Day two reports will come, one for that day and another cumulative i.e. upto that day.
--------------------------------(Signature of BDO & PRO)
Total
--------------------------------(Signature of BDO & PRO)
Total
Date
Date
No. of ED Votes
polled in the ZP
constituency
Date
No. & Name of ZP
Constituency
Total
Date
Date
No. of ED Votes
polled in the PS
constituency
Date
No. & Name of PS
Constituency
Total
Date
Date
No. of ED Votes
polled in the GP
constituency
Date
No. & Name of GP
Constituency
No. & Name of Polling
Station
Part No.
A consolidate report should be sent at the end
of the third day in the following format : –
24.
All the above reports are to be sent in EXCEL
Format only.
25.
The above noted points are not exhaustive and
in every case the Act, Rules and Orders should
be followed.
Sample Certificate for Drivers /
Khalasis given by the Owners
(Non-Statutory Form)
CERTIFICATE BY THE OWNER OF THE VEHICLE
I, Shri _______________________owner of vehicle ( Bus
/ Mini Bus / Truck / Small Vehicle) bearing Vehicle No.
_____________state that said vehicle has been engaged for
Panchayat General Election – 2013 Vide Order No. _________
dt. _______________
I do hereby certify that Shri
_____________________________is engaged as the Driver /
Helper / Khalasi of the said vehicle on the day of poll i.e 0207-2013.
Date :
Signature ________________________
Name of Vehicle Owner ____________________
Vehicle No.__________________
Thank
You