THE PRESIDENCY
Federal Ministry of Special Duties and Inter-Governmental Affairs
Federal Secretariat Complex,
Phase 1, Central Business District,
Abuja
IMPLEMENTATION OF CONSTITUENCY PROJECTS
Presentation
BY
Mrs. Winifred Oyo-Ita,
FCA
Permanent Secretary
At The Stakeholders’ Forum of Ministries,
Departments & Agencies (MDAs)
Holding At NICON Luxury Hotel Abuja
Date: Thursday, 5th September, 2013
Sequence of Presentation
I.
II.
III.
IV.
V.
VI.
VII.
VISION AND MISSION
MANDATE
INTRODUCTION
AGENCIES
CONSTITUENCY PROJECTS
CHAIN AND DISTRIBUTION OF
RESPONSIBILITIES
CONCLUSION
VISION AND MISSION
 VISION
To serve as a platform for the effective and efficient delivery
of the gains of the transformation agenda through:
i.
Implementation of Constituency Projects.
ii.
iii.
Performance of Special Duties as assigned by
Mr. President
Conducting Inter-Governmental Affairs.
 MISSION
To serve as a Strategic Tool for Grassroots Development
Effective Implementation and Monitoring of
Government Policies and Programmes, for National
Development.
INTRODUCTION
 The Ministry was recreated by the government
of His Excellency President Goodluck Ebele
Jonathan, GCFR, Commander-In-Chief of The
Armed Forces in February 2013, to amongst
other things discharge very special assignments
as deemed necessary by Mr. President.
 The Structure of the Ministry comprises of
Seven (7) Departments and five (5) Units.
 The Departments are:
 Human Resources Management
 Planning Research and statistics
 Finance and Accounts




Inter-Governmental Affairs
Special Duties
Procurement
Projects and Programmes
 The Units include:
 Internal Audit
 Legal
 Press and Public Relations
 Anti-Corruption and Transparency
 SERVICOM.
AGENCIES
There are currently four Agencies under
the purview of the Ministry namely:
 Nigerian National Merit Award
 National Commission for
Internally Displaced Persons
Refugees,
Migrants
 National Lottery Regulatory Commission and
 National Lottery Trust Fund
and
MANDATE
 Monitoring and Evaluation, Verification and
Certification of Constituency Projects.
 Monitoring and Evaluation of the Implementation
of Federal Executive Council approved policies and
projects by other Ministries, Departments and
Agencies (MDAs) and report back to the President
in Council:
 Conducting, Coordinating, Promoting, Good and
Harmonious Relationship amongst the Three
Tiers/Arms of Government and relevant
International bodies.
 Providing Leadership in the Development of risk
MANDATE CONT.





Extending Fire Service facilities to the
Grass-roots
Providing leadership for a Safer
sustainable and resilient society
Implementation of Government policies
on Anti-Corruption Crusade
Handling all functions of Ad-hoc nature
and
Intervening in specific areas as directed by
the President.
CONSTITUENCY PROJECTS
 Constituency projects are Multi- Sectorial
Community Based Projects and
Programmes conceived by National
Assembly Members based on their
Constituency needs and provided for in
the Appropriation Act as Zonal
Intervention Projects and Programmes.
CHAIN AND DISTRIBUTION OF
RESPONSIBILITIES.
 CONCEPTION
 By the National Assembly based on the identified
needs of their constituencies.
 Circulars Nos BD/2000/Exp/S.132/T/61 of 3rd
July,2013 and SGF/OP/I/S.3/T/23 of 19th August 2013
issued by the BOF and the SGF, mandated the
FMSDIGA to carry out the functions assigned.
 SITE IDENTIFICATION
 Sites will be identified by Beneficiary communities in
conjunction with the MDAs and to be confirmed by
the Senator or House of Representative Member for
that constituency.
CHAIN AND DISTRIBUTION OF
RESPONSIBILITIES - 2.
 BASELINE INVESTIGATIONS
 Feasibility Studies, Investigations and Reports by
MDAs.
 Perception Surveys by FMSDIGA.

DESIGNS
 Preparation of Designs/Drawings with BEME
or Bill of Quantities including other contract
documents to be carried out by the MDAs.
CHAIN AND DISTRIBUTION OF
RESPONSIBILITIES - 3.
 PROCUREMENT PROCESSES LEADING TO
AWARD OF CONTRACT.
 Appropriation.
 Advertisement in Two National Newspapers and Federal
Tenders Journal.(Copies To Be Forwarded To FMSDIGA).
 Transparent Prequalification of Contractors.
 Submission of Technical and Financial Bids.
 Bid Opening.
 Bid Evaluation – Technical and Financial.
 Tenders Board Approval of Successful Bidders.
(FMSDIGA To Be Invited As Observers)
 Contract Award.
CHAIN AND DISTRIBUTION OF
RESPONSIBILITIES – 4.
PROCUREMENT PROCESSES cont.

SUBMISSION OF CONTRACT DOCUMENTS
Implementing MDAs are to submit
copies of Drawings, BEME or BOQ and
other Contract Documents to FMSDIGA.
CHAIN AND DISTRIBUTION OF
RESPONSIBILITIES – 5.
 HANDING OVER OF SITES TO CONTRACTORS
 Implementing MDAs hand over project sites to Contractors.
 SUPERVISION OF PROJECTS IMPLEMENTATION
 Day-to-day supervision of Projects and Programmes is to be carried out
by implementing MDAs while progress reports and completion/interim
certificates will be submitted to FMSDIGA.
 MONITORING , EVALUATION, INSPECTION AND VERIFICATION.
 FMSDIGA to monitor and evaluate the implementation of the
constituency projects.
 FMSDIGA
to
inspect,
value/verify
work
done
and
recommendations to Federal Ministry of Finance for payment.
make
CHAIN AND DISTRIBUTION OF
RESPONSIBILITIES – 6.
 COMMISSIONING AND HANDING OVER
TO BENEFICIARIES.

Pre-commissioning inspection and handing over to
Beneficiary communities to be done by
implementing MDAs in conjunction with the
FMSDIGA and the National Assembly Committees
on Special Duties and Inter-Governmental Affairs.
CHAIN AND DISTRIBUTION OF
RESPONSIBILITIES – 7
 FINAL PAYMENT / RELEASE OF RETENTION FEES.

FMSDIGA to confirm that projects are completed and
recommend to FMF for payment.
 FMSDIGA to certify that completed projects paid for, perform
satisfactorily within defect liability period before advising FMF to
release retention fee to contractors.
 SUBMISSION OF REPORTS TO FMSDIGA
 Monthly reports to be sent in by MDAs and Consultants on
all Constituency Projects.

SUBMISSION OF REPORTS TO PRESIDENCY AND
NATIONAL ASSEMBLY.
 Periodic progress reports on performance of constituency projects
to be sent to the Presidency and National Assembly by FMSDIGA.
CONCLUSION
 All MDAs are Advised to
kindly Ensure Adherence to
Outlined Guidelines and
Processes for Ease of
Administration and Payment.
THANK YOU
A
B
EVERYONE
C
• Pass the Constituency
Projects message on
to someone.