Collaborative De-Duping of the OhioLINK
Depository System: A Five-Year Perspective
Regional Print Management Symposium
OCLC
March 27, 2014
Scott Seaman
Dean of Libraries
Ohio University
Athens, Ohio USA
seaman@ohio.edu
Northwest Ohio Regional Depository
Holdings of Bowling Green S U; U of Toledo
Northeast Ohio Regional Depository
Holdings of U of Akron;
Cleveland S U; Kent S U; NEOUCOM;
Youngstown S U
Central Ohio Regional Depository
Holdings of Ohio State University
Southwest Ohio Regional Depository
Holdings of
Central S U, U Cincinnati, Miami U, Wright S U
Southeast Ohio Regional Depository
Holdings of Ohio University
Serial Sets
Coordinator Appointed
-Articulate Scope of Project
-Determine Opportunities
-Identify Challenges
-Make Recommendations
2009
2010
Time in searching across multiple catalogs
Variety cataloging traditions
Inconsistent enumeration
Workload limitations and location
Create Governance Structure
Common OPAC for depositories
Pilot of 27 reference serial titles
2011
2012
2013
Regional Depository Administrative Council Formed
2009
2010
2011
2012
2013
De-duplication Pilot Completed
-27 Reference Serial Titles
-Superseded Electronically
-Detailed Process Articulated
-Recommendations
Additional Temporary Staffing
Standardizing Circulation
Ongoing Archiving
Purchased Dedicated III OPAC
2009
2010
2011
2012
2013
“Maintain one copy of the longest run
of each serial title across all five
depositories. The most complete run
may be stored in one or more
depositories.”
Preservation Policy for Serials Contained in the Ohio Regional Library
Depositories, 2011
Serials Preservation Policy Approved
-Last Copy Defined as One Copy of Each
Title be Maintained
-Last Copy Volumes Must Circulate
Second Pilot De-Duping JSTOR A&S IV Initiated
Policy Limiting Duplicate Submission Approved
Record Migration to Depository OPAC
Depository OPAC Circulation & ILLOAN
2009
2010
2011
2012
2013
OhioLINK OCLC Depository Duplication Study
2009
2010
2011
2012
2013
Print Serials De-Duplication Guidelines
2009
2010
2011
2012
2013
Second Pilot Underway
-67 Titles De-duped
-3,500 Linear Feet
-84,000 Volumes in 2013
Routine Emerging
-2 Titles Weekly
Five-Year Total: 280,000*
*also includes any local de-duping
2009
2010
2011
2012
2013
Challenges Because of …
-Number of Volumes
-Cataloging Traditions
-Coding Practices
-Shared OPAC
-Labor
-Number of Partners
-Centralized Governance
-Policies on Retention (Last Copy)
-Policies to Standardize Services
-Practices to Standardize Processes
-Loss of Autonomy
Not Doing Monographs, Yet
2009
2010
2011
2012
2013
Collaborative De-Duping of the OhioLINK
Depository System: A Five-Year Perspective
Regional Print Management Symposium
OCLC
March 27, 2014
Scott Seaman
Dean of Libraries
Ohio University
Athens, Ohio USA
seaman@ohio.edu
© 2014 Scott Seaman. This work is licensed under a Creative
Commons Attribution 3.0 Unported License. Suggested
attribution: “This work uses content from “Collaborative De-Duping
of the OhioLINK Depository System: A Five-Year Perspective” ©
Scott Seaman, used under a Creative Commons Attribution
license: http://creativecommons.org/licenses/by/3.0/”