Account Program Execution
On-site inventory
adjustments
Ensures proper
inventory levels
and one week
turnaround
Account Program Execution
The Apex
Employee
Report
Tracks the
specific garment
usage for each
employee
Employee Usage Reports
Account Program Execution
Apex Activity Report
Tracks our weekly
pick-up and delivery
Keeps you informed of
any changes to your
account (i.e. repairs,
upgrades, etc.)
Employee Activity Reports
Inventory Management
Each MD Anderson delivery location will be designated a separate customer
number, route and service day. This information, along with the individual man
numbers will be transposed onto our Individual Garment Check Sheet and
weekly invoice. (See attached).
The individual Garment Check Sheet will provide an on-premise count and
documentation of what each employee receives each week separate from the
invoice. The individual garment check sheet is a standard system that Cintas
utilizes for every customer. Thus, Cintas does not have to make any special
adjustments in MD Anderson’s uniform program. Cintas pioneered this system.
This is a proven system that is exclusive to Cintas.
The benefits of this system are:
1. Helps eliminate shortages.
2. Helps eliminate charges for lost uniforms when an employee terminates.
3. Provides a quick review of employees who are using or not using the
cleaning service.
Requirement 3:
Inventory Management




The Cintas service sales representative will count all
garments, marking the number of items that were picked up
for each employee. Upon delivery, the number of per
person items delivered will be indicated. Each employee
will have a weekly delivery bundled together and on
hangers. A receipt of both pick-up and delivery is left for
each delivery location each week.
Any shortage created by Cintas will allow one week free
service for that individual on his/her pant/shirt inventory.
Any exchange, shortage, repair, upgrade or size change will
be returned to Shell within 48 hours of notification to Cintas
about the non-conformance.
Control Process
– Pickup Count Document & Left with Customer
– Pre-Delivery Count
– Comparison & Reconciliation
– Final Count Given to Customer
IGCS
Individual Garment Check Sheet
1
A Documented Count is Left with the
Customer at Pickup
2
After Uniforms are Washed,
Inspected, & Sorted, They are
Recounted to Ensure Complete
Delivery
SHORTAGES ELIMINATED
3
Final Counts are Verified Before
Loading
4
The Customer is Presented with a
Documented Inventory Sheet at
Delivery
INDIVIDUAL GARMENT CHECK SHEET
CHECK SHEET NO.
250000
NATIONAL CO.
5875 WINDWOOD
MASON, OH 45040
SC
I H
A
ZN
G
EE
LOC.
ROUTE DAY
CUST NO.
4
00089
001
ITEM DESCRIPTION OR
EMP.
CUST. EMPLOYEE’S NAME NO.
08
DEPARTMENT
89
ITEM 1
ITEM
NUMBER
CO R
PK
INV
CL
SL/SIZE
LOWELL MURPHY
1
905
H
11
20
RG00XL
DEAN CORDELL
2
905
H
11
20
RG00XL
RON TAYLOR
3
H 11 20
905 5875 WINDWOOD
RG000L
PETER BLAIR
4
905 S
PICK UP
DELIVER
5
905
BRIAN ROGERS
6
905
JOE GIESSLER
7
905
PAM VIER
8
DEBBIE WEBB
9
COMMENTS
538
538
H
11
20
H
11
20
001
2/15/96
INV
CL
SL/SIZE
11
20
3632
DELIVER DATE
2/22/96
OTHER
PICK UP
DELIVER PICK UPDELIVER
CHECK SHEET NO.
11
20
3834
001
08
11 20
4
4032
LOC.
RG00XL
ITEM DESCRIPTION OR
EMP.
CUST. EMPLOYEE’S NAME NO.
PICK UP DATE
INDIVIDUAL
GARMENT CHECK SHEET
11 20 3430
MASON, OH 45040
C
I H
A
ZN
G
EE
STOP SEQ.
ITEM 2
NATIONAL CO.
JOSE FERNANDO
CONTRACT
ITEM
NUMBER
CO R
PK
RG000M
1
905
LOWELL MURPHY
H 11 20
RG00XL
905
DEAN CORDELL
2
INV
ROUTE DAY
1 CL
250000
CUST NO.
CONTRACT
00089
89
ITEM 1
SL/SIZE
H
20 2830
11 1 20
RG00XL
11 20 3832
11 20
RG00XL
H
11 20 3432
RG000L
11 20
H
DEPARTMENT
PICK UP
STOP SEQ.
001
2/15/96
DELIVER
INV
CL
SL/SIZE
11
20
3632
11
20
3430
11
20
3834
11
20
4032
11 20
2830
H
11 20 0006
11 20
RG00XL
11 20 0006
11 20 RG000M
BRIAN ROGERS
6
905
H
11
20
RG00XL
11
20
3832
JOE GIESSLER
7
905
H
11
20
RG00XL
11
20
3432
PAM VIER
8
538
H
11
20
RG000S
11
20
0006
DEBBIE WEBB
9
538
H
11
20
11 20
RG000S
CUSTOMER DELIVERY COPY
0006
DELIVER DATE
2/22/96
OTHER
ITEM 2
H 11 20 RG00XL
3
905
RON TAYLOR
H 11 20
RG000S
4
905
PETER BLAIR
RG000S
H 11 20
5
905
JOSE FERNANDO
H
PICK UP DATE
PICK UP
DELIVER PICK UPDELIVER
COMMENTS
CUSTOMER DELIVERY COPY
Requirement 4:
Tagging
Each garment will have a Cintas I.D. Tag attached to it containing the following information:
Route Number
12
Day of Delivery
1 - Monday
2 - Tuesday
3 - Wednesday
4 - Thursday
5 - Friday
Dept #
100
Man Number
1
Matches up to
employee name
documented on
invoice and individual
garment check sheet
12 - 4 - 100 - 1
M8A