Programmes Implementation Platform
[PIP]
Presentation for Providers
10th September 2014
Agenda
1. What is PIP?
2. Timeline for ECCE Registration
3. PIP Log in and ECCE Registration process
4. Follow up Supports
5. Questions & Answers
Time Line
1. Complete & file ECCE Child Registration
Forms
2. PIP Contact Details submitted
3. PIP User Name & Password received
4. Log in from 6th October
5. Final Date for completing registration in
time for balancing payment 17th October
Authorised Access & Contacts for Service
Providers
Username: Designated Email
Password: Generated by PIP CRM
•Organisation Level 1– Primary Contact
o Named person/email address to receive all notifications on TCC, Payments,
Programme Updates etc. in relation to their organisation.
o Does not include authorised access to PIP Portal.
•Organisation Level 1 - Authorised PIP User
o Named person/email address that will in Phase 2 be set-up as authorised PIP User on
the Portal for purposes of viewing bank details, all registrations relating to the
organisation.
•Service Level 2 - Authorised PIP User
o Named person/email address that will be set-up as authorised PIP User on the Portal
for the purposes of registering children, updating registrations, view payments against
registrations etc.
o Will only be able to view registration details for the facilities assigned by the
organisation.
o Must have an active & countersigned contract in place for current programme call.
Passwords
• All passwords will be issued via email by
Pobal prior to launch of 6th October
• Galway CCC will notify you when this
happens and a News Update will go up on
the PIP Homepage (pobal.ie)
• If you have not received a password at this
time please contact your CCC and check:
– Junk Mail
– What Email Address did you provide
– Have you a Countersigned Contract
PIP – Log-In
PIP Landing Page
• After logging on to PIP Portal you will see the
PIP Landing Page
• You will see your service listed or if you have
more than one all the services run by your
organisation will be listed that you have
permissions for.
• If you click on View details for each service
listed you will be taken to PIP Dashboard for
that service. This is where you will navigate
from and where you will register children from
that service on to the Childcare Programmes.
• Once PPSN inputted MUST submit Registration Form
• If PPSN not inputted Registration Form can be saved as ‘In
Progress’ Draft.
• Press Print for Parent Declaration Form
• Parent Declaration Form is parents consent
to use personal data (PPSN)
• Parent Declaration Form MUST be signed by
service and parent.
– One signed copy to stay on file for Compliance
– One signed copy given to parent
Validation ECCE Checks
• PPSN Checker (Child Name, DoB & PPSN)
o If validated, Registration can proceed
o If not validated ask parent for evidence of PPS and Birth Cert or
submit ‘Registration Request’
• Date of Birth – Age Criteria
o If too young, registration may not proceed
o If too old, Exemption required – applied for by parent
• Already actively registered on ECCE
o If checks fail, User may save Registration form as ‘In Progress’
but not submit.
Summary
• Log in
• Complete registration – one at a time
(Cannot save as draft if PPS is entered)
• Print Parent Declaration Form
• Parent signs 2 x copies of Declaration Form
• One to keep & one for you to retain on file for
Pobal Compliance Visit
• Shred Registration Form for that child
(Data Protection)
Follow Up Support
• Galway City & County Childcare
Committee
• Pobal for technical queries
Higher Capitation
• All services must apply/re-apply on new
version of the application form
• Applications submitted directly to
DCYA
• Enclose copy of original qualifications
certificates if
– New application or
– New staff member
• Closing date 30th September
Q&A