Rural Residential Adolescent
AOD Rehabilitation Programs
Tender Briefing
General Information
• The Request For Tender (RFT) is for the
provision of Rural Residential
Adolescent AOD Rehabilitation
programs in Dubbo and Coffs Harbour
• The RFT opened 26 November 2014
and will close 29 January 2015 at
12:00pm
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General Information
• To ensure that the correct information is
provided, all questions regarding the RFT
must be provided by email to
cfp@djj.nsw.gov.au
• The Community Funding Unit will respond
directly. Any additional relevant information
provided in response to Tender enquiries may
also be communicated to Tenderers generally,
by means of an Addendum.
• www.justice.nsw.gov.au/juvenile-justice
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General Information
• No contact is to be made in relation to
the RFT with other Juvenile Justice staff
except at formal briefing/presentations
arranged as part of the RFT process.
Unauthorised communication with other
Juvenile Justice staff or any
representative of the NSW government
may lead to disqualification from the RFT
process
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General Information
• Due to the Christmas and New Year
period, no queries will be answered and
no Addenda will be posted between 19
December 2014 and 5 January 2015
• Responses to questions emailed during
that period will answered after 5 January
2015
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General Information
• General responses will be provided at
this briefing but specific questions will
need to be provided in writing to
cfp@djj.nsw.gov.au
• Maps with the address for the site
inspection will be handed out at the end
of this session
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Description of Requirements
•
•
•
The services being purchased through this RFT are
for the continued operation of the Rural Residential
Adolescent Drug and Alcohol Rehabilitation Units in
Dubbo and Coffs Harbour.
The programs will continue to be provided in the
premises currently being used for this purpose. The
successful Tenderer(s) will be responsible for the
management of the program as well as the
premises.
Tenderers may tender for one or both of the
locations. Tenders will be evaluated separately for
each location.
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Nature and duration of
Agreement
•
•
•
Two Agreements will be established with
organisation(s) to undertake the provision of the
Rural Residential Adolescent AOD Rehabilitation
Program in Dubbo and Coffs Harbour.
The Agreements will be for a term of three years.
The Draft Standard Funding Agreement is provided
at Part D of the RFT.
The terms of the Draft Standard Funding Agreement
will form the basis of the Agreements that will be
entered into with the successful Tenderer(s).
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Funding
• The Rural Residential Adolescent AOD
Rehabilitation Programs are jointly
funded by the NSW and Commonwealth
Governments.
• There will be separate Agreements for
the two locations with each location
being funded for approximately
$1,320,000 per annum over three years.
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Funding (Cont.)
• SACS Award Supplementation will be provided where
program staff are employed under the Social,
Community, Home Care and Disability Service Award
2010. SACS Award Supplementation is calculated
separately and the annual allocation will be added to
each of the three years funding.
• Juvenile Justice is not in the position to guarantee CPI
increase from year to year, as this is a matter that is
determined by NSW Treasury and the Commonwealth
Government.
• If CPI is approved by NSW Treasury and/or the
Commonwealth Government then it will be passed on
to the successful Tenderer(s) accordingly in the second
and third years of the agreement.
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General Information
• The RFT documents are made up of
4 parts:
• RFT Part A (which includes 3 Attachments) contains
the introduction and description of the Requirement
• RFT Part A - Attachment 1 provides the detail of the
Service Specifications for the program
• RFT Part A - Attachments 2 and 3 are included
because the reporting formats for the program are
different to those outlined in the Juvenile Justice
Community Funding Guidelines
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General Information
• RFT Part A - Attachment 2 – ‘Rural
Residential Adolescent Alcohol and Other
Drug Rehabilitation Review/Exit Report’
replaces the ‘JSP Service Provider
Review/Exit Report’
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General Information
• RFT Part A- Attachment 3 - ‘The Rural
Residential Adolescent Alcohol and Other
Drug Rehabilitation Program Quarterly
Report’ replaces the ‘Service Delivery
Summary Report’
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General Information
• RFT Part B details the terms, conditions
and procedures governing the tender
process.
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General information
• RFT Part C embodies the offer which is to
be submitted in accordance with
instructions contained in Part B and which
once submitted becomes the Tender.
• Complete ALL of Part C, as this
information will be used for evaluation
purposes
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General Information
• RFT Part D contains the Draft Standard
Funding Agreement which contains the
terms and conditions of the contractual
arrangement proposed to be made
between the successful Tenderer(s) and
Juvenile Justice to enable the supply of
the services to Juvenile Justice.
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Community Funding Guidelines
• The Juvenile Justice Community
Funding Guidelines can be found at
http://www.juvenile.justice.nsw.go
v.au/community_funding.htm
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Service Specifications
• Target Group: Young people (both male
and female) 13 to 18 years old who are
clients of Juvenile Justice and who have
a history of significant AOD use
• Program Length: 12 week program plus
a 12 week aftercare program
• Program staffing: The facilities must
provide 24 hour staffing and supervision
of the young people
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Service Specifications
• Program Management - Joint Advisory
Committee and a Referral Committee
will be established and will oversee the
operation of the program.
• Both committees will involve
representatives from Juvenile Justice and
the Agency
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Service Specifications
• Program Referrals:
– will be made by Juvenile Justice and
reviewed by the Referral Committee
– can be for young people who live
anywhere in NSW
• Program Capacity: up to 8 young
people at a time
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Service Specifications
•
Program Requirements:
– Individualised plans that include a
minimum of 10 planned sessions per week
which includes at least four AOD
intervention sessions per week
– Individual and family focussed counselling,
as well as general health, recreational and
other programs to facilitate reintegration
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Service Specifications
•
Program Requirements:
– Relationships with local community
agencies and groups (within Coffs Harbour
or Dubbo) to ensure local referral
pathways to address the needs of the
young people and facilitate opportunities
for the young people to engage in
community activities
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Service Specifications
•
•
AOD Intervention Program Options:–
The Agency is required to provide an
AOD and offence focussed treatment
program for adolescents (AOD
Intervention Program) in the facility
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Service Specifications
•
The Agency may provide the X Roads
AOD Intervention Program under
license from Juvenile Justice or may
provide an alternative equivalent AOD
Intervention Program, as agreed by
Juvenile Justice
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Service Specifications
•
•
•
The X Roads AOD Intervention
Program consists of 45 sessions
Requires a minimum of four AOD
sessions each week with each young
person in the facility
Each session is designed to be
delivered in 30-45 minutes
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Service Specifications
•
X Roads AOD Intervention Program
has three parts:
– Establishing the Journey
– Travelling the Journey
– Staying on Track
•
A summary of the program which
includes the topics covered is included
in the handout
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Service Specifications
Aftercare Program
• A 12 week aftercare program for young
people who have completed the residential
component is to be provided.
• The aftercare program is a collaborative
strategy (in consultation with Juvenile
Justice and involving other relevant
organisations and agencies) designed to
support the young person when they return
to their own environment.
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Service Specifications
Aftercare Program (cont)
• The program will outline the frequency and
type of follow-up support that will be
provided.
• The support must include face-to-face work
with the young person in their own
environment, work with their families (when
possible), access to community-based group
work programs as well as links to treatment
and support services in their community.
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Service Specifications
Aftercare Program (cont.)
• The aftercare program will also outline
the grounds for the young person to be
referred again in the future and detail a
flexible re-entry period in cases of
relapse.
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Service Specifications
Aftercare Program (cont)
• The face-to-face component of the aftercare
program may be provided by staff in the
Agency who are based near where the young
person is living.
• The Agency can also engage other local
agencies to provide this service as subcontractors.
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Service Specifications
Aftercare Program (cont)
•
The expectation is that the young
person will be contacted by phone at
least weekly and that there will be at
least three face-to-face contacts during
the 12 weeks.
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Service Specifications
Aftercare Program (cont)
• In cases where a young person exits the
program prior to completion of the 12 week
program, an after care component is to be
considered on a case by case basis by the
Referral Committee.
• In such cases an aftercare program is to be
completed for consideration by the Referral
Committee prior to the young person’s exit
from the program.
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Tender Responses
•
Tenderers that are offering to implement
an equivalent alternative AOD
intervention program for adolescents
(i.e. box 1.3 b. in RFT C has been
checked) are to provide information at
Part C Item 4.4 to allow assessment of
the alternative program against criterion
4 in RFT Part A
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Agreement Compliance
• Nominate all proposed amendments or noncompliance to Funding Agreement terms at time of
tender.
• Proposed amendments and non-compliances are
considered as part of the evaluation.
• If you are successful, no new variations to terms and
conditions of Agreement will be considered after
notification or award.
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Tender Lodgement
• Tender MUST be lodged electronically through
the NSW Government tenders website .
• Recommend lodge the day prior to the closing
date.
• Recommend that you check for any Addenda
prior to lodging.
• Complete tender must be submitted by the
Closing Date.
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Tender Evaluation
• Information regarding the Tender
Evaluation process is available at
Part B of the RFT documents
• As part of the Tender evaluation
process Tenderers may be called
upon to attend an interview or
make a presentation of their
proposal
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General Information
• This presentation and handouts will be
posted as an Addendum to the RFT
within the next week
• We can answer general questions at this
time but specific/detailed questions will
need to be provided in writing to
cfp@djj.nsw.gov.au
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RFT Addendum No. 3
• Some references to the Attachments 2
and 3 in RFT Part A - Attachment 1 Service Specifications (p.5-7), the
numbering of the Attachments is
incorrect
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RFT Addendum No.3
• The ‘Rural Residential Adolescent
Alcohol and Other Drug Rehabilitation
Review/Exit Report’ is Attachment 2 in
the RFT documents
• The ‘Rural Residential Adolescent
Alcohol and Other Drug Rehabilitation
Program Quarterly Report’ is Attachment
3 in the RFT documents
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RFT Addendum No. 4
• The Juvenile Justice web address has
recently changed to
http://www.justice.nsw.gov.au/juvenilejustice
• There may be some references in the
RFT documents to the previous web
address http://www.djj.nsw.gov.au.
However, this URL will redirect you to the
new address
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Tender Response
CLOSING DATE:
Thursday, 29 January, 2015
CLOSING TIME: 12:00 pm Sydney
Time
• All RFT Responses are to be lodged within the
timeframe specified
• Failure to lodge in time may result in no further
consideration
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THANK YOU
FOR ATTENDING
This presentation has been provided only
to assist tenderers. The Request for
Tender documents should be relied upon
for purposes of preparing your Tender
and not information provided at this
presentation.
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