Tuition and the SF-14, SF-14H &
SF-6 Forms
OAEP Conference
May 2nd, 2011
Craig Haney
EMIS Services Coordinator
SCOCA
The presenter is not
responsible for any
changes that have
occurred in the past
ten minutes nor for any
that my occur within
the next two.
Regarding Today’s
Presentation
I didn't say that I didn't
say it. I said that I
didn't say that I said it.
I want to make that very
clear.
Topics
What Is “Tuition”?
What Determines “Residency”?
What Determines a “Home”?
How Is Tuition Determined?
How May I Bill For Tuition?
When Do I Bill For Tuition?
Sample SF-14 Forms
EMIS Coding and the SF-14
Special Situations and Billing
Questions
What is “Tuition?”
Tuition is an amount of money
paid to a school district to
offset the district’s cost of
educating a student who is a
legal resident of another
school district.
Tuition substitutes for the
local tax dollars received by a
school district to educate their
resident students.
How is tuition calculated?
Based on the previous year’s taxes
charged and payable divided by the
previous year’s ADM.
The tuition amount for each school
district is set annually by ODE and is
paid by the parents or the school
district where the parents reside.
Required by ORC 3327.06
What Determines “Residency”?
Residence of the Child=Residence of his or
her parent.
“Parent” can be Natural or Adoptive
Divorced Parents – “Parent” will be the
residential parent and legal guardian
Grandparent may gain legal status of a
“parent” via the Grandparent Caretaker
Law
Guardianship – does not affect the
obligation to pay tuition
Guardian must have legal custody
What Determines “Residency”?
(cont’d.)
A child may be able attend tuition free
in two districts if parents reside in
different districts and both have joint
custody.
A child may not attend tuition free in
two districts because residential
property straddles a district boundary
line.
“Residency” is determined by where
house is located.
What Determines “Residency”?
(cont’d.)
Criteria to determine “Residency”
Conclusion reached based on
consideration of all circumstances
Where parent sleeps the majority of the
time
Where mail is received
Where meals are eaten
Voter registration.
Who has the final say in disputed
“residency”?
Superintendent of Public Instruction
Common Pleas court has no jurisdiction
until the SPI has made a decision
What Determines a “Home”?
Children in a “Home”
A. In the custody of a governmental agency,
or
B. Someone other than their natural or
adoptive parents, or
C. Are in need of special education
Definition of a “Home”
A. Defined as any home, institution, foster
home, group home or other residential
facility.
B. Must be licensed or certified by the state
C. Operated by a state certified/licensed
individual
D. Has accepted the child via placement by a
certified/licensed individual
How May I bill for Tuition?
Tuition is to be billed by the
educating district for the
following:
Court Ordered Foster Placement
Court Ordered Institutional
Placement
Parental Institutional Placement
What “forms” are used when
billing for tuition?
The SF-14 to be used for all
students without disabilities.
The SF-14H to be used for all
students with a disability.
The SF-14H will recover only
“local dollars”, not weighted
handicap dollars.
When Do I Bill For Tuition?
Both the SF-14 and SF-14H forms are to
filed with the Area Coordinators as follows:
Two filing “periods”:
July through December
Filing Deadline is February 1st
January through June
Filing Deadline is August 1st
Tuition billing based on days “in session”,
not by attendance days.
Days in session may not exceed 180
total.
The SF-14 Form
The SF-14H Form
The SF-14H Form, cont’d.
EMIS Coding, The Pass Flow and
the SF-14 Forms
The Pass Flow report will determine:
The EMIS code for students qualifying
for SF-14 billing.
The district of residence for qualifying
students
Note: A court order has the final say
when determining the “responsible”
district.
Districts may request a change of
residency through ODE if they can show
evidence that the parent is living and
paying taxes in another district.
EMIS Coding, cont’d.
Special Situations and Billing
What if I feel my district is not
responsible?
SF-14 Situation
If you don’t have court order naming
the responsible district, refer to ORC
3313.64 C-(2) a, b and c.
SF-14H Situation
Refer to ORC 3323.01 M-1-2-3
Court Oder
Determining Who Pays
SF-14 Situation
ORC 3313.64 C-(2) a, b and c.
a)
Parent residence at the time of court removal or
when the court vested legal custody in a person or
agency, whichever occurs is first.
b)
If the parent’s residence at the time a) occurs is
unknown, tuition shall be paid by the district in
which the child resided at the time of court removal
or vested custody, whichever occurs is first.
c)
If a school district cannot be established under a)
or b),tuition shall be paid by the district determined
by ORC 2151.362 by the court at the time it vests
custody.
Determining Who Pays, cont’d.
SF-14H Situation
ORC 3323.01 M-1-2-3
1.
The school district in which the child’s natural or
adoptive parents reside.
2.
If the school district specified in division 1)
cannot be determined, the last district in which
the child’s natural or adoptive parents are known
to have resided if the parents’ whereabouts are
unknown;
3.
If the district specified in division 2) of this
section cannot be determined, the district
determined under ORC 2151.362, or if no district
has been so determined, the probate court of the
county in which the child resides determines the
responsible district.
Determining Who Pays, cont’d.
Court Order
1.
“Pay up”
2.
Ask the courts to change the district
of responsibility
3.
Request that ODE determine the “DOR”
based on evidence provided.
a.
Voter Registration
b.
Utility Bills
c.
Tax Duplicate
The SF-6
What is an SF-6?
The SF-6 is filed when the total cost of
educating a non-resident student exceeds
the state basic aid plus the weighted
funding.
Known as “excess costs”.
May be filed with the SF-14H if any one
of three boxes checked “yes”.
If none of the three boxes have been
checked yes, the SF-6 will be
rejected.
Can also be filed for handicapped open
enrollment students attending.
In the case of open enrollment, the weighted
amount remains with the resident district.
Contractual Agreements
In lieu of the SF-6, districts
may enter into contracts for
paying excess costs.
Saves a lot of paperwork and
time.
Could save the responsible
district funding.
Catastrophic Costs
What are “catastrophic costs”?
Applies when the cost of educating a
handicapped student exceeds ODE
established “thresholds”.
Categories 2 through 5 = $27,375.00
Category 6 = $32,800.00
A two fold formula determines
additional funding to be credited to the
educating district.
Filed with ODE, not the resident or
“responsible” district.
Who May Attend Tuition Free?
(Under ORC 3313.64)
Mandatory Admission
Self-Supporting Students
Married Student
Child Placed for Adoption
Medical Condition
Parent in Armed ServiceOutside the State/Nat’l
Guard or Reserve unit
New House Being BuiltContract to Purchase
Victim of Domestic Violence
– In a Child Shelter
Military Power of Attorney
Permissive Admission
Custody Proceedings
Initiated
Foreign Exchange Students
Death of a Parent
Children of School Employees
Senior Year-Parent Moves
Grandparent Law **
Non-handicapped only
Superintendents Agreement
Student Relocates After the
October Count Week
McKinney-Vento Homeless
Assistance Act
In Summary
When submitting any of the aforementioned
forms, you must use the SSID number and
not the student name.
When in doubt, refer all billing questions to
your area coordinators.
Review your PASS Flow reports.
Make sure your students are coded correctly
with respect to district of residence and
EMIS situations.
Make sure the handicap condition is properly
reported as weighted amounts are generated
from this.
EMIS coordinators should work closely with
their treasurer in these situations.
Questions?