CMSD and Charter School
Application Orientation
NOVEMBER 7, 2014
AGENDA
• Welcome and Introduction
• Overview of Portfolio Strategy and Cleveland Plan
• Sponsorship
• Overview of Application for Sponsorship
• Components of the Sponsorship Application
• Partnership
• Overview of Application for Partnership
• Components of the Partnership Application
• Gates Compact
• Overview and Update
• Wrap up/General Questions
CLEVELAND: A PORTFOLIO CITY
Extensive
public
engagement
Sources of
Support
Performancebased
accountability
for all schools
Good
choices
for families
Portfolio
Strategy
Talentseeking
strategy
School
Autonomy
Studentbased
funding for
all schools
THE CLEVELAND PLAN
• It’s about Cleveland, not CMSD. Developed by
broad range of stakeholders, from Mayor Jackson to
the business community to district and charter
schools.
• It’s focused on quality. Based on the portfolio model,
the Cleveland Plan aims to ensure that all students
attend a high-quality school.
• It’s agnostic as to the type of public school. Key to
plan: growing number of high-performing district
and charter schools and closing and replacing
failing schools.
OVERVIEW OF
SPONSORSHIP APPLICATION
• Applications available on website
http://www.clevelandmetroschools.org/charters
• Intent to Apply Due Nov. 15
• Email to Evelyn.Holmes@clevelandmetroschools.org the
following:
•
•
•
•
•
•
Name of applicant
Lead applicant phone number
Lead applicant email
Whether this is a new school or one switching sponsors
Name of school
Geographic location
OVERVIEW OF
SPONSORSHIP APPLICATION
• Final Applications Due Monday, Dec. 15 by 4 p.m.
• Must submit one paper copy and one flash drive
• Any discrepancy between the paper and electronic version
will be resolved in favor of electronic version
• Flash drive includes application and attachments
• Pages 12-14 of application list acceptable formats for files
• Acceptable formats are MS Word, MS Excel for Budget, and
Adobe for certain sections
• Application can be mailed or dropped off in person at:
• 1111 Superior Avenue East, Suite 1714
• ATTN: Evelyn Holmes
• Cleveland, OH 44114
OVERVIEW OF
SPONSORSHIP APPLICATION
Timeline for Sponsorship
Nov. 15
Intent to Apply due
Dec. 15
Complete Application Due
Dec. 16-Jan. 9
Applications evaluated
Jan. 20-22
Interviews with Applicants
Feb. 10
CMSD Board Reviews Applications
Feb. 24
Board Votes on Applications
March 15
Date by which preliminary agreements
must be signed
OVERVIEW OF
SPONSORSHIP APPLICATION
Resources for applications
• Information on Cleveland Plan
http://www.clevelandmetroschools.org/Page/532
• Ohio Department of Ed information
http://education.ohio.gov/Topics/SchoolChoice/Community-Schools
• OAPCS Charter Law Guidebook
http://www.oapcs.org/files/u1255/Ohio_Charter_Law_
Guidebook_Oct_2014_Version.pdf
• OAPCS New School Development Handbook
http://www.oapcs.org/resources/starting-a-charterschool
COMPONENTS
OF SPONSORSHIP APPLICATION
Sections 1 – 4
• Sec. 1: Basic info (name, contact info, statement that
applicant is over age 18)
• Sec. 2: Mission statement
• Sec. 3: Executive summary, no more than 2,000 words
• Emphasize need for school
• Explain how school will likely improve student learning
• Summarize how leadership and governance structure will lead
to a strong school
• Summarize how financial plan supports success
• Sec. 4: Enrollment plan, by year
COMPONENTS
OF SPONSORSHIP APPLICATION
Sections 5 and 6
• Sec. 5: Have you filed any other applications?
• Sec. 6: Affiliation with other organization
• May work more than one, complete for all
• Generally, these organizations are non profits that offer fees for
service or free of charge, or are management organizations
that take a flat percentage of school’s income in exchange for
provision of services
• Explain nature and purpose of school’s relationship with
organization and describe how school’s governing board will
manage that relationship
• Include letter of intent from organization (s)
• Note that no more than 40 percent of a school’s governing
board can be affiliated with any other single entity
• Fill out even if you do not have any other affiliations
COMPONENTS
OF SPONSORSHIP APPLICATION
Sections 7 and 8
• Section 7: Calendar and daily/weekly schedule
• Section 8: Academic Program
Describe:
•
•
•
•
Instructional strategies
Culture-building approach
Support for special needs students
Support for other at-risk student populations
COMPONENTS
OF SPONSORSHIP APPLICATION
• Section 9: Achievement, Organizational, Financial Goals
• Include indicators, measures, metrics, targets
• CMSD requires schools to set absolute goals, comparative
goals, and growth goals for academics
• CMSD alsoMeasure
requires organizational
goals
Indicator
Metric and financial
Target
Student Growth
Are students making
expected academic growth
compared to peers?
Percent of students at
proficient
Year 1: Baseline
Year 2: 10 percent
improvement over baseline
Near term
financial health
Current ratio
Current assets divided by
current liabilities
Year 1: Ratio between 1 and
1.0
Year 2: Ratio
Governance
Is the school complying with
governance requirements?
School materially complies
with rules and regulations
regarding governing board
Year 1: Material compliance
with all rules and regs
Year 2: Same
COMPONENTS
OF SPONSORSHIP APPLICATION
Sections 10 and 11
• Sec. 10: Use of High Quality Assessments
• Explain plan for selecting or developing assessments
• Identify who will administer, collect, and analyze data
• Explain how the stakeholders for school will use the assessments
and for what purpose
• Ability to show evidence of student achievement will be key
• Sec. 11: Curriculum
• Describe in detail that materials that will be used
• Cite research to show curriculum and methods have been
successful
• Provide two sample lesson plans
• Explain how curriculum is aligned with Ohio standards and, if
applicable, school-specific standards
• Include curricula map or timeline for development
COMPONENTS
OF SPONSORSHIP APPLICATION
Sections 12, 13, and 14
• Sec. 12: Prof. Development
• What PD will be offered, and how will it meet school goals
and student needs?
• Sec. 13: Special Student Populations
• Describe identification of, and plans to support, students
with disabilities, gifted students, LEP, and homeless students.
• Sec. 14: High school graduation requirements
• If not applicable, indicate
• How will school meet ODE’s grad requirements?
COMPONENTS
OF SPONSORSHIP APPLICATION
Sections 15 and 16
• Sec. 15: Organizational Plan and Staffing Chart
•
•
•
•
Identify plans for first five years
Must align with budget
Indicate reporting structure
If school contracts out, the org chart must reflect the
relationship
• Sec. 16: School Leadership
• Demonstrate capacity of leaders
• If leaders not selected, describe attributes desired
• How will this leadership team lead the school to success?
COMPONENTS
OF SPONSORSHIP APPLICATION
Sections 17 and 18
• Sec. 17: Parent and Community Engagement
•
•
•
•
Address need for and interest in school
How will school attract students?
Describe plans for parent engagement if school opens
What other community groups will school work with?
• Sec. 18: Trustee Qualifications and Proposed Board
of Trustees
• Must provide resumes or CVs for board
• Each member must complete and sign questionnaire
COMPONENTS
OF SPONSORSHIP APPLICATION
Sections 19 and 20
• Sec. 19: Budgets and Budget Narrative
• Sec. 20: Budget Soundness
For more info, contact:
Michael Bowen, CMSD Director of Accounting
Michael.bowen@clevelandmetroschools.org
COMPONENTS
OF SPONSORSHIP APPLICATION
Sections 21, 22, and 23
• Section 21: Insurance
• Identify requirements list providers the school will consider
• Provide confidence that school understands requirements
and will comply if accepted to open
• Section 22: Facility
• Describe, if known, the building and location. Provide info on
cost, owner, financing, lease arrangements, etc.
• If not known, describe target areas and provide info on
what features will be required for the school
• Section 23: Timeline
• Submit proposed timeline from contract signing to opening
OVERVIEW OF
PARTNERSHIP APPLICATION
• Partnering, defined: A charter school located in
Cleveland that is either sponsored by CMSD or signs an
agreement whereby the district and charter school
agree to endorse each other’s programs
• Partnering schools share in proceeds of local
education levy
• Partnering schools agree to the following:
• Have enrollment data noted on CMSD district report card, and
have their academic performance data combined with
comparable data from CMSD schools for district report card
• Partnering schools also agree to administer a conditions of
learning survey
• Partnering schools are part of the Cleveland Quality Schools
Network
OVERVIEW OF
PARTNERSHIP APPLICATION
CMSD currently has 14 partners
• All 8 sponsored schools are partners
• In addition, partners include
Stepstone Academy, Village Prep
Woodland Hills, the Intergenerational
School, Lakeshore Intergenerational,
Northeast Ohio College Preparatory,
and Cleveland College Preparatory
OVERVIEW OF
PARTNERSHIP APPLICATION
• Applications for partnership due Nov. 18, 2014
• Applications for partnership on CMSD website:
http://www.clevelandmetroschools.org/Page/6142
• Similar to sponsorship application, partnership applications
must be submitted to Evelyn Holmes by 4 p.m. on deadline.
• Applicants must submit one paper copy and one electronic
version (flash drive).
• Acceptable formats for files are MS Word, MS Excel, and
Adobe PDF.
OVERVIEW OF
PARTNERSHIP APPLICATION
Timeline for Partnership
Oct. 31
Applications released on CMSD website
Nov. 18
Applications due by 4 p.m.
Nov. 18-Dec.8
Evaluation of partner applications
Dec. 9
CMSD Board Reviews Partner Applications
Dec. 16
CMSD Board Votes on Partner Applications
Early 2015
Approved partners receive levy funds
COMPONENTS OF
PARTNERSHIP APPLICATION
• Similar application requirements to sponsorship (mission,
vision, performance info)
• Partnership is for existing schools; it looks more and what you
are doing than what you plan to do
• Application must includes evidence, via a statement from
your school sponsor, that school is adhering to law, rules, and
regulations
• Application must include willingness to 1) align with the
Cleveland Plan “roll up,” 2) administer the Conditions For
Learning survey, and 3) participate in the Cleveland Quality
Schools Network
COMPONENTS OF
PARTNERSHIP APPLICATION
Section 5 : Partnering Rationale
• Why does the school want to partner with CMSD?
• How is the school aligning with the goals of the Cleveland Plan
(e.g., creating seats in high-quality schools)?
• Show a deep understanding of the Cleveland Plan and the
capacity to be a true partner
Section 7: Affiliated Organizations
• Similar to sponsorship, applicants must detail any formal
relationships with affiliated organizations and describe how the
school boards holds those organizations accountable
Section 11: Budget and Budget Narrative
• Applicants must provide 14-15 annual budget and previous
budgets (past 2 years)
• Applicants are required to annually report disposition of levied
funds, providing types and amount of expenditures
GATES COMPACT
• Planning period through June 2015
• Focus on key three areas:
1) district facilities
2) Improving special ed needs, service delivery, and
resources
3) Exploring how charters can address needs of lowest
performing district schools