2011 CSAP Coordinator Training

February 22nd and 23rd 2011 (Return by March 2nd)
March 8th - 9th - 10th
March 22nd - 23rd - 24th
March 29th - 30th - 31st
Middle School:
March 22nd - 23rd - 24th
March 29th - 30th - 31st
High School:
March 29th - 30th
April 5th – 6th
Session 1
Session 2
Session 3
Session 4
Session 5
Session 6
Grade 4
Grade 5
Grade 6
Grade 7
Grade 8
Grade 9
Grade 10
When the session is a Read/Write combo, Reading rules apply.
Choice of testing rooms
 Rooms must have adequate lighting, heat and a quiet atmosphere.
 Ideally, a testing room should be a typical size classroom.
 Larger rooms may be used, but must have adequate security
 An adequate writing surface should be provided that accommodate the test booklet.
 Enough space should be allowed between students to prevent the sharing of answers.
Freedom from distractions
• Only people involved in taking or administering the test should be in the room.
• Appropriate actions should be taken to reduce noise, such as turning off alarms or
• Any type of music must not be played during the test.
• Place a DO NOT DISTURB sign on the door of the testing room.
• Place a NO CELL PHONES sign on the door of the testing room.
• Students are NOT to be tested in hallways or public areas.
No food or drink is permitted on desks or near the test materials.
Only students, proctors/examiners, and authorized school or district personnel may
be in classrooms and testing areas when the assessments are given. This includes
pre-test administration organization, during the distribution of the tests, when
instructions are given, while students are taking the
assessment, or post
administration activities (such as booklet collection).
However, under no circumstances is anyone allowed to
take any pictures or video of the testing materials.
This can result in a misadministration of the test.
The media are not allowed to have access to the tests, or take pictures or video of
the testing materials (including the front or back covers of test booklets and packaged
boxes of testing materials for shipping), during any part of the assessment
process. Not only is media presence in the school disruptive, it creates a nonstandard assessment environment and can lead to misadministration's.
Relatives of students may NOT be present
in the testing environment during these assessments.
ALL students currently enrolled under YOUR school number.
This includes but is not limited to:
 Students who attend The Opportunity Center (TOC)
 Students who attend Valley Schools (East and West)
 Students who are visiting the Division of Youth Services (DYS)
 Students under suspension
 Students going through the expulsion process
 Students who are absent on test days
 Students who may be sent to the Alternative Treatment Unit (ATU)
There are no get out of jail free cards (or passes from testing) during CSAP,
however Sean and Chrisy are willing to discuss resolutions regarding any of these scenarios.
Any student who presents the “To test or not to test” question must be
discussed on an individual basis with either Sean or Chrisy
BEFORE the test window closes.
Regular/no problem assessments
Accommodated students
Absent students (even those who are chronically absent)
Test Invalidated kids
Home Schoolers (who are allowed to test in your school - please
separate these booklets from regular test booklets)
 Parent Refusals (need a new letter EVERY year)
 Section 8 kids (must have discussed these students with Sean or
You are!
you are!
Students who attend TOC, Valley School (West and East), DYS, or any other “program”
are still enrolled at YOUR school and are required to test. We have worked out a
partnership with these Programs and they will make every reasonable effort to test
those students who are currently enrolled.
FYI: Arrangements have been made with these Programs that new enrollment will
cease (or slow down immensely) during the three week CSAP test window.
Around the end of February Chrisy will request a current list of “Program” students,
and the school they attend, from both TOC and Valley. You, in turn, will be emailed
with a list of your students, which you need to verify ; you will then be responsible for
bringing these booklets to Chrisy, at the Emerson building, by the 8th of March.
Once testing is complete, TOC and Valley will bring booklets back to Chrisy and then
those booklets will be delivered back to your school by the assessment team during
Anything posted in a classroom, or other area used for CSAP, CSAPA, or
CELApro administration, that provides information which could direct students to
the correct answer for any test question, must be covered or removed.
All reference materials that a reasonable person might conclude offers students in
that classroom or space an unfair advantage over other students in Colorado.
All support materials that may be perceived as influencing student responses.
CSAP test proctors and CSAPA and CELApro test examiners should discuss the
appropriateness of any specific displays with their School Assessment Coordinator
Proctors may write on the board/white board/chart paper at the
time of testing:
 start and stop times,
 session number,
 page numbers, and
 range of item numbers.
You may remind students of the time limits they have when taking a standardized
assessment, while remembering to limit the number of distractions occurring while
testing. It is recommended that if a teacher provides a “10-minute warning” to students,
he/she also may remind students to answer every question at the same time.
Before processing your booklets for shipping,
please make sure you have removed:
 Draft booklets
 Math manipulatives (which you may keep… no really… you can keep them… no
joking, you really get to keep them this year!)
 Post-it notes
 STOP signs
 Paperclips, staples, and tape, (which are all forbidden objects and should not be
anywhere near the booklets anyway.)
If by chance you choose to live on the edge and utilize the forbidden items,
please remove them before we (the Assessment Department) arrive.
Is in here!
You complete
You complete
STOP pages have not been incorporated into the
Lectura and Escritura. A Spanish stop page can be
inserted between sessions.
This insert is only allowable for Lectura and Escritura.
This STOP page may be posted as a reminder for
students to actually
STOP when this page is approached.
No “California” stops allowed in CSAP
 Funky Form (the mother of all forms!)
 CSAP Shuffle formerly known as the Mobility Form
 Transition Form (Booklets MUST be HANDCARRIED!)
 CSAP Booklet test tracking form (so we don’t miss any makeup's)
 Home School testers form
 Transcribed notification form
 Section 8
 Parent Refusal
 Student Rosters
 Assessment Accommodation Approval Form (AARF) (English and Spanish)
The Assessment Department GRACIOUSLY helps out by offering *35 hours
(no more than 35) of clerical support during CSAP. This is over and above regularly
scheduled hours, which will be paid at a rate of $11.50 per hour.
Your designated Clerical will have a “special” time card to submit at the end of
February, March and April.
You (or your principal) will sign off on this time card each month, then
send a COPY to Chrisy at the Assessment Office.
Below is a breakdown of how the hours are calculated:
35 hours @ $11.50
= $402.50 budgeted amount
23.33 OT hours @ $17.25
= $402.44 budgeted amount
If your clerical is scheduled to work 40 hours per week and they stay late 2 nights per week for a total of 4 hours,
they will put 4 hours on the OT portion of their SPECIAL CSAP TIME CARD and will be paid at a rate of $17.25.
If your clerical is scheduled to work 30 hours per week and they stay late 2 nights per week for a total of 4 hours,
they will put 4 hours on those “late” days of their SPECIAL CSAP TIME CARD and will be paid at a rate of $11.50.
The Assessment Team is in the process of creating several more
award winning videos!
Look for notification regarding the following:
 How to Scribe for a student
 How to read the Oral Presentation
 How to read the Teacher Read Directions
 How to bundle your test booklets
 Accommodations Training
 Rules haven’t changed, and security of these assessments is still high
 Every attempt must be made to test every student.
 Keep your sacred green boxes… DO NOT DESTROY!
 The Assessment Team is available to assist with most anything (other than babysitting)
 All paperwork must be completed accurately BEFORE Assessment arrival
 You will bundle your own booklets again (3rd grade Reading excluded) according to
set guidelines.
 You will receive notification (via email) when scripts are available, and a reminder of
when to schedule pickups.
 You will still call the Assessment Department, 254-5324, should you ponder or need to
discuss any part of this process! 
[email protected]
[email protected]