Sinewave Computer Services Pvt. Ltd. Taxbase, Page 11 TDS

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TDS
Head Office:
SINEWAVE COMPUTER SERVICES PVT. LTD.
T-22, 3rd Floor Super Mall, Salunke Vihar Road, Wanowrie, Pune 411 040.
Concept of T. D. S. :
TDS is a direct Tax which is being deducted from the Businessman,
Salaried Employees and etc… at the time of receiving the money to
reduce future Tax liability.
Full form of the T.D.S. is Tax Deducted at Source. It is a part of
Income Tax, since we are taking exemption of the Tax already paid
from our gross Tax liability under Income Tax .
This T.D.S. is getting deducted from whom we are hiring services
only, this is not being calculated on the Sales or Purchases amounts
like as MVAT.
Because of this government got revenue in rolling, more assesses
comes under Income Tax, problem of keeping track of tax payees
reduced so it is introduce and treated as a separate law under
Income Tax.
4/10/2015
Sinewave Computer Services Pvt. Ltd.
Taxbase, Page 2
Flow & Steps of T.D.S. :
Define
Deducor
Define
Payee
Enter
Transaction
Deposit Tax
to Govt.
File
Quarterly
Returns
Issue
Annually
Certificates
T.D.S. working gets over only in the below six steps as : Defining deductor :- Assessee who is deducting tax
 Defining Payee :- Assessee who is paying tax
 Entering Transaction :- Booking of TDS at the time of booking of
Invoice or Paying amount.
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4/10/2015
Sinewave Computer Services Pvt. Ltd.
Taxbase, Page 3
Flow & Steps of T. D. S. Continue…… :
Paying Tax to Govt :- Pay deducted tax from payees to the. govt. on or
before due date 7th of next subsequent month
if you are late by one day also then it will charge
interest @ 1% on the tax amount for the full
month.
 Quarterly Returns :- This is a summary format in which deductor has
to give summary of tax deducted and deposited
with government.
 Issue of Certificate : - At the end of financial year issue certificates to
tax payees known as T.D.S. Certificate
4/10/2015
Sinewave Computer Services Pvt. Ltd.
Taxbase, Page 4
Features of T.D.S. :
Secure, protected by passwords,
unauthorized access to system is not
permitted
.
 Multiple companies databases may be
maintained for multiple companies
who may be having sister companies.
 You may keep separate copies of the
product on network with all using single
license purchased from SCSPL.
 You may update the product with latest
version in about 10-12 minutes, The new
versions may be because of due to tax law changes, new formats
of various forms
and new features incorporated in TDSExpress Software.
 We strongly recommend you to update the database structure
using the link (Click
Here to Update TDSExpress Database) provided on the Login
screen to prevent
any conflicts while using the software.
4/10/2015
Sinewave Computer Services Pvt. Ltd.
Taxbase, Page 5
Group Creation
For Creating a New Assessee you have to create a Group First as
:










Click on Miscellaneous
Go to TDSExpress Home Screen
Click on New at Bottom
It will give you option with predefined groups
If you want to create new group then click on new
provided at right side of the first option
Give Groups Details in the said screen
System will give you screen with details of pre
define group
Click on New at bottom
On this screen enter all necessary information.
If you want to protect this group by password to
avoid unauthorized use you can do so.
4/10/2015
Sinewave Computer Services Pvt. Ltd.
Taxbase, Page 6
Assessee Creation :
Defining Deductor ( Assessee ) :- This is a first
step of the software
-> Miscellaneous
-> TDSExpress Home
-> New
-> Type Group Name
-> Enter Address
-> Save -> Close
-> Assessee Name
-> Click on Open
-> Enter all static information
-> Red fields are compulsory
-> TAN & PAN number is must, without
this your returns will not validate
-> If you want to deduct TDS from Salary
then you have to tick on Employer
4/10/2015
Sinewave Computer Services Pvt. Ltd.
Taxbase, Page 7
Salary Structure Entry :
This is a screen which is given to enter
your organization's Salary Structure
-> Additions : list the name of
components getting added in Salary
-> Deductions : Statutory deductions
already mentioned
-> Allowance Exempt U/S 10 : You have
to mention allowances exempt for
Taxation purpose here.
-> Column 1 : Tick only on which HRA is
getting calculated
-> Column 2 : Tick only those addition
which are going for annual estimation
-> Column 3 : Tick only allowances which
are becoming exempted U/S 10.
4/10/2015
Sinewave Computer Services Pvt. Ltd.
Taxbase, Page 8
Payee Creation
This is the Second Step of TDS Software to
define payee
-> Data Entry
-> It will list you different types of payees
-> Click on any type of payee
-> Next screen will appear
-> Enter his PAN number
-> If no PAN number TDS will be deducted at
higher
rate
-> Give his name
-> Enter Status as per income tax
-> Enter his address
-> Tick if you want to calculate Surcharge
seperate
4/10/2015
Sinewave Computer Services Pvt. Ltd.
Taxbase, Page 9
Transaction Entry in T.D.S.
This is the third step of TDS software to
enter transaction :
-> Go to Data Entry
-> TDS Entry
-> Select Payee
-> Click on Add at bottom
-> Click on Add on above line
-> Enter transaction
-> Enter more transactions of the same
payee if there
-> After entry finishes click on save at
bottom
-> It will display month wise total on top
portion
4/10/2015
Sinewave Computer Services Pvt. Ltd.
Taxbase, Page 10
T. D. S. Payment of Government :
This is a forth step of TDS software, to pay
deducted Tax to Government.
-> Click on TDS Challan with payment
-> Select quarter first
-> Select month
-> Select type of payee
-> Click on “B” If part payment
-> Enter 5 Digit CIN Number
-> Enter cheque no & date of cheque
-> Enter date of payment
-> Enter name & branch of bank in which
you are depositing the payment
-> Enter name of drawer's bank
-> If payment late than due date click on
interest to add in payment
-> Click on save this entry
4/10/2015
Sinewave Computer Services Pvt. Ltd.
Taxbase, Page 11
Challan printing / Online Payment :
If you want to print challan against the
payment made.
-> Click print
-> It will display challan duly
filled with all information
-> Click on left hand bottom
print to take print out
-> Click on online payment if
you want to do
-> E-Payment page will appear
-> Retype code given
-> Click on proceed
-> It will take you to bank page
-> Give login_id & password
-> Validate Transaction
-> You will get UTN Number
4/10/2015
Sinewave Computer Services Pvt. Ltd.
Taxbase, Page 12
T.D.S. Certificate Preparation :
Certificate preparation is the last step of
the T.D.S. software but this is the third step
of Data Entry Option.
-> Click on Prepare Certificate
-> Option will appear
-> Select type of category
-> Select name of payee
-> It will display all the transactions done
-> Select periodicity to prepare certificate
-> Automatic certificate no will generate
-> Give certificate furnishing date
-> Click on green aero to convert entry into
T.D.S. Certificate
-> Red aero is given to convert certificate
into entry
4/10/2015
Sinewave Computer Services Pvt. Ltd.
Taxbase, Page 13
Payee/Buyer-Employee
 In the proceeding screens we have
shown the processing of Salary TDS based on
the annual entries.
 Software caters to monthly TDS
processing; this is selectable from the
Add/Edit Screen while defining TDS
Taxpayer.
 Details of employee's need to be defined
through above screen.
 All relevant Master Information with
respect to employee will be captured here.
4/10/2015
Sinewave Computer Services Pvt. Ltd.
Taxbase, Page 14
Salary Data Entry :
This is a part of Transaction Entry only
but this is for Salary
-> Click on Employee in data entry
-> You will get this screen
-> Enter Salary addition details
-> Enter Salary deduction details
-> Enter exemption details
-> Click on save
-> Income Tax Computation will activate
-> Click on that
-> Take you to Income Tax
-> It will post salary to respective heads
-> It will show Tax Liability
-> From next month cut accordingly
4/10/2015
Sinewave Computer Services Pvt. Ltd.
Taxbase, Page 15
Annual Salary Information
 Salary Annual Screen will prompt the
user to select the employee, various
additions he has received from the
employer along with various deductions
such as Professional Tax, Provident fund,
TDS and any insurance
deductions.
 Separate portion here permits the user
to enter any allowances, which the
employee has received which are
exempt u/s 10.
 Further, the software allows any other
items, which are in lieu of Salary or Wages.
 Upon saving, the user may go for
Income Tax Computation. Here, other details
of Income, deductions and
exemptions may be entered. Thus,
providing the user with facility to process
the Income Tax working for the
employee.
4/10/2015
Sinewave Computer Services Pvt. Ltd.
Taxbase, Page 16
Income Details of Employee





Select the Data Entry->Salary-> Income Tax Computation (Image 1) option to get the above screen. (Image 2)
This screen enables you to enter income in any selected chapter along with provisions therein of that chapter.
You may click on any chapter and the desired chapter would come up for capturing income details of specified
chapter.
Upon exit from any chapter, total income along with taxes along with interest (if applicable) would be computed and
displayed.
You may print computation sheet and return of income from here, both options of printing that is, windows graphical
print and conventional and fast dot matrix printing options are supported for computation sheet and
return of income .
4/10/2015
Sinewave Computer Services Pvt. Ltd.
Taxbase, Page 17
Monthly TDS Payment
 This Screen is used to demonstrate a
single payment for multiple Employees.
 We would click on all such entries,
which need to be included on this payment.
 We are required to enter the Challan
number, cheque number, date and bank
where drawn and deposited.
 Interest, may be computed optionally
upon ticking ‘Include Interest’, interest based
on due date of payment and date on which
amount is paid is self-computed.
.
 Upon going into the Challan Payments
option, all previous payments are displayed.
 You may print the Challan from here,
requires click on Challan and print. You may
edit/delete any previously entered Challan.
4/10/2015
Sinewave Computer Services Pvt. Ltd.
Taxbase, Page 18
Annual TDS Payment
 Through the Data Entry-Salary-Annual TDS Payment would bring the user to above screen.
 . All employees where TDS has been deducted would be displayed.
 Upon clicking on employee and entry for month-wise TDS deductions and payments are facilitated.
 Upon clicking on Make Payment, total TDS deduction made for the month for all employees are displayed.
 After providing the other details such as cheque number, date of payments etc., Challans may also be printed in
the
 prescribed formats.
4/10/2015
Sinewave Computer Services Pvt. Ltd.
Taxbase, Page 19
Annual TDS Payment
.








4/10/2015
The above screen used to demonstrate a single payment for multiple employees.
We would click on all such entries, which need to be included on this payment.
We are required to enter the Challan number, cheque number, date and bank where drawn and deposited.
Interest, may be computed optionally upon ticking ‘Include Interest’, interest based on due date of payment and
date on which amount is paid is self-computed.
Upon going into the Challan Payments option, all previous payments are displayed.
You may print the Challan from here, requires click on Challan and print. You may edit/delete any previously
entered Challan
Sinewave Computer Services Pvt. Ltd.
Taxbase, Page 20
TDS Snap shot
.
 This screen shows you section wise summary of Amount paid, TDS deducted, Balance, TDS paid etc.
 You can also define new Payee by clicking on New Payee button. You can also change the information of
predefine

payee by clicking on Edit Payee button. you can prepare form 16A by clicking on Prepare 16A button.
4/10/2015
Sinewave Computer Services Pvt. Ltd.
Taxbase, Page 21
Reports
.

tton.
This Slide shows the various Forms provided by the system. (Image 1) shows form of Salary
and (Image 2) shows all Other Forms
4/10/2015
Sinewave Computer Services Pvt. Ltd.
Taxbase, Page 22
Reports Screen in TDS Software :
: Reports :
 Coverage of TDS Certificates as 16A & 16
 16A you can prepare for entry wise,
monthly,
quarterly, half yearly, annually
 Quarterly return coverage of 26, 26QA, 27E
&
24Q
 Registers for TDS & TCS Deductions.
 Registers for TDS & TCS Payment Status
 Wide Coverage of Salary related reports
like
12BA, 10E, 12B etc.
 16A & 27D Certificate Register
 Various other reports are covered like 27A,
27B, 27F etc
 Revised return process
4/10/2015
Sinewave Computer Services Pvt. Ltd.
Taxbase, Page 23
Form 26Q ( Non Salary Return ) :
Go to Reports
-> Enter on Form 26Q
-> This page will display with the information
-> Select quarter number on this page
-> Select type Regular
-> Click on E-File
-> Then another Screen Will Appear
-> Keep by default location of the
Form26Q.txt file as it is
-> option given for non including of
insufficient pan select as per your choice
-> Option given to save text file at database
Location also tick as per your choice
-> Then click on Next
-> You will get another screen
4/10/2015
Sinewave Computer Services Pvt. Ltd.
Taxbase, Page 24
Form 26Q Continue…… :
You will get summary page
-> Display’s no of deduction records
-> Number of payment records
-> Total of amount distributed during the
quarter
-> Total amount of TDS deducted
-> Total amount of TDS deposited
-> Click on next
-> Now you will get page from which you
can
print your acknowledgement as 27A
-> If you made online payment then you
can
download file from this page in .CSI
format
-> You can validate your text file also from
this
page
4/10/2015
Sinewave Computer Services Pvt. Ltd.
Taxbase, Page 25
Form 26Q Continue…… :
For acknowledgement click on option 27A
-> It will display details on the screen
-> Click on print
-> It will print acknowledgement on screen
-> Click on left hand side print to print hard copy
-> After printing click on close
-> On bottom line you can see validation utility
-> Click on Validation
-> Validation utility will activate
-> In the first option give location of text file
-> In the second option give location of .CSI file if
you have made online payment and stored
that file on your PC after downloading from
NSDL Site
-> In third option give location to store file
generated after validation or if any error then
error file storing location
4/10/2015
Sinewave Computer Services Pvt. Ltd.
Taxbase, Page 26
Form 26Q Continue…… :
After giving proper locations of files in
your validation utility screen will look
like as next screen
-> Click on Validate to validate file
-> After successful validation is over
-> If any errors you will get message as
error found in validation
-> Check out errors
-> Clears that errors
-> Re do the same procedure again
-> Till you get message as file validation is
successful
-> After validation system creates one main
files as Form 26Q.fvu at the location
-> Write this file on CD along with hard
copy of Form 27A
-> Submit this things to NSDL Center
4/10/2015
Sinewave Computer Services Pvt. Ltd.
Taxbase, Page 27
Printing of Form 16A :
Reports
-> Click on Form 16A
-> Select type of payee
-> Select name of payee
-> It will display list of certificates generated
-> Select certificate number
-> Click on acknowledgement to enter it
quarter wise at bottom
-> Enter Acknowledgement number & CIT
details in the provided screen
-> Click on save & then close
-> Click on Print
-> This will print Form 16A as TDS certificate
against the payee selected
-> Screen shot for the same is shown on the
next slide
4/10/2015
Sinewave Computer Services Pvt. Ltd.
Taxbase, Page 28
Print of Form 16A :
This is a print out of Form No 16A
you have to issue it to payee’s as a
proof of TDS deducted and
Deposited with Government
4/10/2015
Sinewave Computer Services Pvt. Ltd.
Taxbase, Page 29
Form 24Q ( Salary Return ) :
This report printing is same as for Non Salary return
Form 26Q. Only this is the first screen which is
different, and you have to select options on this
screen. To reach this screen
-> Reports
-> Salary
-> Form 24Q
-> Remaining procedure is same
4/10/2015
Sinewave Computer Services Pvt. Ltd.
Taxbase, Page 30
Form 16 Print Procedure :
To Print Form 16 against Salary TDS Certificate
-> Reports
-> Salary
-> Form 16
-> This screen will appear
-> Select name of employee to print Form 16
-> Click on acknowledgement to enter
acknowledgement number as for non salary
procedure.
-> Click on OK
-> This will print form 16 on estimation basis
-> printout of the same is shown on the next
screen
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Sinewave Computer Services Pvt. Ltd.
Taxbase, Page 31
Form 16 Print Format :
This is a Sample print of Form 16
-> To print this as hard copy
-> Click on the print on left had
side bottom.
4/10/2015
Sinewave Computer Services Pvt. Ltd.
Taxbase, Page 32
Miscellaneous
 The above Slide shows Import Data and Export Data option from
Miscellaneous.
4/10/2015
Sinewave Computer Services Pvt. Ltd.
Taxbase, Page 33
THANK YOU ………..
4/10/2015
Sinewave Computer Services Pvt. Ltd.
Taxbase, Page 34
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