1. What is a Letter?
A letter is a form of written
communication between two
persons or two parties on a
particular topic, matter, issue,
incident, etc. It serves the
purpose of documentation as
well.
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2.Types of Letter:Broadly speaking, there are two
types of letters, namely:
Informal letters and Formal
letters.
(a) Informal Letters: These
letters are written to friends,
relatives, members of the
family, and close
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acquaintances.
(b) Formal Letters: Such letters
include official letters, Business
letters, Letters of Application,
Letters to the Editor, etc.
3. Format of a Letter:
Every letter consists of the
following parts:
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(a) Writer’s address: it is placed
at the top right of the page.
(b) Date: It is placed below the
writer’s address.
(c) Salutation: It varies
depending on the nature of
relationship between the
addressor (the writer).
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It starts from the left margin of
page.
(d) Body of the letter: The
content matter of the letter may
be divided into paragraphs
according to the number of
ideas expressed.
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(e) The complimentary close or
the subscription: Here, leave
must be taken in a courteous
manner, it is written at the
bottom right of page.
The complimentary close must
match the salutation.
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(f) Writer’s signature and name:
The writer must sign his name
below the complimentary close
followed by his name in full.
[Note: In a Formal letter, the
name, designation and address
of the addressee must come
before the salutation beginning
from the left margin of the
page.]
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Letter Writing
Parts of A Friendly Letter
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Heading
,
Greeting
Closing
Signature
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,
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Presentation by DIPAK PARIKH
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We write friendly letters to
people we know well. We
might write a friendly letter to
our parents, grandparents, or
our friends.
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What are the parts of a friendly
letter?
heading
greeting
body
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closing
signature
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Friendly letters have five
Parts:
• The Heading
• The Salutation (greeting)
• The Body
• The Closing
• The Signature
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The Heading
• The heading can
include your
address and the
date. In casual,
friendly letters
your address is
not necessary.
Dipak V Parikh
111,Gokulesh Apt.,
Ajwa road,Surat
January 5, 2012
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The Salutation (greeting)
• Dear_________. The blank is
for the name of the person you
are writing. After you write the
person's name you put a
comma ( , ) .
111, Gokulesh Apt.,
Ajwa Road, Surat
January 5, 2012
Dear Suresh,
Greeting
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The Body
• The body of the
letter is the
information you
are writing in
your letter.
Body
Dipak V Parikh
111, Gokulesh Apt.,
Ajwa Road, Surat
January 5, 2012
Dear Suresh,
I hope you will be able to
come and visit next month.
We are planning a special
visit to the museum. My
mom will call your mom
later this week to make all
arrangements. Be sure to
bring your swimsuit when
you come! We’re planning
an afternoon trip to the lake.
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The Closing
The Closing: In the
closing the first word
is capitalized and you
put a comma after the
last word.
Some examples of
closings are: Sincerely, Your
Dipakyours,
V Parikh
friend, Love, Very truly
111, Gokulesh Apt.,
Ajwa Road, Surat
January 5, 2012
Dear Suresh,
I hope you will be able to come and
visit next month. We are planning a
special visit to the museum. My mom will
call your mom later this week to make all
arrangements. Be sure to bring your
swimsuit when you come! We’re planning
an afternoon trip to the lake.
Your friend,
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Your Signature
• This is your
name. It goes
under the
closing.
Signature
111, Gokulesh Apt.,
Ajwa Road, Surat
January 5, 2012
Dear Suresh,
I hope you will be able to come and
visit next month. We are planning a
special visit to the museum. My mom will
call your mom later this week to make all
arrangements. Be sure to bring your
swimsuit when you come! We’re planning
an afternoon trip to the lake.
Your friend,
Dipak V Parikh
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Amrut
4.How to write a good Letter:
(a)Arrange the ideas and facts in a
logical and well-linked order.
(b)Avoid clichés and hackneyed
expressions.
(c)Be precise and direct . Do not
change paragraphs abruptly.
(d)Ensure grammatical accuracy,
correct spelling and appropriate
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punctuation.
(e) Make sure that the letter
conveys the intended message
clearly and the tone of the letter
suits the particular type of the
letter.
5.Essentials of a good letter:
A letter is a direct address to
the addressee . Hence ,it must
be appealing.
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The ideas must be original and
relevant. Include your own
viewpoints and opinions on the
topic only where called for.
A letter should be in correct
English, and in a style that reflects
your personality.
A letter should have the most
appropriate words, phrases and
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The sentences of a letter should
be clear and precise.
In official and commercial letters,
jargon should be avoided as far as
possible.
Format of Letter:
(1)Adderss…………….
(2)Date:…………………
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(3) To whom to be addressed:
(4) preface:
(5)Description of contents:
(6)conclustion:
signature:
(1)
Write a letter to your father
requesting him to help
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Your poor but bright classmate who
is unable to pay his fees.(use the
words given in the brackets-have
been suffering,illness, sick leave,
7days, 7days)
60, Mahalakshmy society,
Paldi,
Ahmedabad-380007
January 12, 2012
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Respected sir,
I…………… From Cholera
th
since 30 June. The doctor has
advised me to take rest for
………Due to my …….I will not be
able to come to school for ……… days. Kindly grant me ………
leave.
Thank you.
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Your obedient pupil,
Rakesh mehta
(Roll no.11)
(2)
This is a letter of Rahim for
celebrating the Independence Day
in his school. Read it carefully and
complete it by using the words
given in the brackets.
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(chief guest, patriotism, held,
unfurled, Independence Day,
national anthem, delivered)
20th August,2006
Dear Laxman,
I hope you are fine
with your family. With this letter, I
would like to inform you about the
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celebration of….. in our school.
Early in the morning we got together
on the school playground. Mr Patel
was the…………. He………the
national flag. He ……….a nice
speech and said about the feeling
of pride and………..we saluted the
flag, sang the ……… then we
dispersed. A cultural programme
was……
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in our school in the evening. We
enjoyed a lot on the last 15th
August.
I hope you have also
celebrated it at your school
Your loving,
Rahim.
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(3)
Hemisha mistry from 15, Sumangal
society, waghodiya Road, Baroda,
wrote a letter to her friend about
her visit to Saputara. Complete the
following letter by filling in the
blanks from the words given in the
box.
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(Hemisha, Chandani, greenery,
shopping-centre, atmosphere)
15, Sumangal Society,
Waghodiya Road,
Baroda.
th
15 December, 2008
Dear,
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I got your loving letter but could
not reply it as I went to Saputara
for three days.
It was the pleasure time when I
was at Saputara. Saputara is a
hill station of Gujarat. It is a well
developed place. I found……and
joyful………..everywhere due to
rainy season.
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I visited museum……….and many
famous points. We enjoyed the
rope-way riding, boating and horse
riding there. We ate………fond
of………… which is very famous
in Saputara. Indeed, three days
are golden days for me.
Convey my best regards to all at
home.
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Your loving friend,
…………………….
(4)Write a letter to your cousin
telling him/her about your visit
to the Ajwa-Nimeta Gardens.
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12/F, Kirty Flat,
Ajwa Road,
Baroda.
5th January’12
Dear Anil,
Last week, we visited the AjwaNimeta Gardens. I was amazed
to see the beautiful garden.Dipak V Parikh
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The lush green lawns, plants
and shady trees looked so
lovely! My heart was filled
with joy. I was fascinated by
the musical fountains at Ajwa.
It looked as if the water was
dancing to the tune of music.
It was a great trip. Do write
to me soon.
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Yours lovingly,
Harsha
For Practice:
(1)Write a letter to your friend
describing the first showers of
the rainy season.
(2) Write a letter to your friend
inviting him/her to attend your
sister’s wedding.
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(3) Write a letter to your friend
telling him/her how you won
the chess tournament on the
Annual Sports Day in your
school.
(chess, participated in, team
games, a long time, with
concentration, celebrated)
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