Duxbury 11.1 Braille Translation Software Gaeir Dietrich Director High Tech Center Training Unit of the California Community Colleges Software Specifics DBT Win 11.1; currently on SR 4 – Always check for latest service release – http://www.duxburysystems.com/ Buy on version, next upgrade free During install load the Word template – Nice information in help on using it Braille Expert? NOT! Braille knowledge not required Some knowledge very helpful 90% of work done in MS Word – Use Word styles “Braille Boot Camp” will teach you to read braille as a sighted user – www.htctutraining.net/trainingspublic.php Word Styles? Paragraph styles – Paragraph attributes – Font type & size, line spacing, indent – Affects entire paragraph Attribute Styles – Applies only to selected characters – Font type, size, style Word Styles for DBT Use Word paragraph styles – Normal, Body Text – Headings One, Two, Three – List, Bulleted List, Numbered List – Index levels one-nine Can also use attribute styles – Strong (for bold) – Emphasis (for italic) Applying Styles Paragraph styles – Click in text, click on style name – Use format painter – Use keyboard shortcut Attribute styles – Select text, click on style name Handy Style Shortcuts Heading One – Ctrl + Alt + 1 Heading Two – Ctrl + Alt + 2 Heading Three – Ctrl + Alt + 3 List Bullet – Ctrl + Shift + L Change case – Shift + F3 Seeing Styles Work in Draft Mode – View Draft Turn on “Area Pane” – Button > Word Options – Advanced > Display – Set area pane over 1 inch Area Pane Selecting Text in Word Shift click – Click mouse once where selection begins – Move to end of selection – Hold down shift key and click mouse once Select a single word – Double click on word – Use arrow keys with shift key down Selecting Continued Select a paragraph – Triple click Select one line – With cursor at beginning of line Hold down shift key and tap down arrow once Hold down shift key and tap end key Moving Ctrl + down arrow – Moves you to beginning of next paragraph – Very handy for inserting “bullet” asterisks Ctrl + home – Moves to top of document Ctrl + end – Moves to bottom of document Templates Word template – Allows you to format more easily – Allows more precise formatting – Makes advanced formatting much simpler With Word Template Preset styles for – Foreign languages – Computer Braille Code (CBC) – Stairstep indents – Headings Also, styles based on Braille indents When to Use the Template For complex formatting For foreign language For computer code To see how the document will look in Braille When Not to Use Do not use the template when you have a lot of tables Duxbury will automatically create a stair-step indent – The template requires that you apply the stair-step styles Transcriber Speak Standard Braille page – 40 cells – 25 lines Formats – Begin in a particular cell – Runovers (i.e., following lines) go in particular cells Might begin in cell 3 with runovers in cell 1 Taming Word Hardest part is knowing what Word is up to… Go to Button > Word Options – Choose Proofing – Turn off auto bullets and numbering Autoformat As You Type Note Autoformat as you type is automatic. Autoformat is manual. Go figure… Settings We now want – “smart quotes” okay – Em dashes and en dashes okay We still do not want – – – – Superscripted ordinals Special characters (e.g., ©) Ellipses character Curly quote apostrophe at front (unless it goes right direction) – Symbols for inch (") or foot (') Smart Tags To completely disable “smart tags” Deselect under Button > Word Options > Proofing > Smart Tags AND Deselect under Button > Word Options > Advanced > Cut, Copy, Paste Options Basic Smart Tags Cut and Paste Smart Tags Format Files Use styles Unknown styles are brought through as “none” – Flush left, no indent Use search and replace (Ctrl + H) to change publisher styles to standard styles File Clean Up The good news is…there hardly is any!! Duxbury 11.1 can handle most Word formats The bad news is that what’s needed is a bit tricky… Opening Apostrophe 11.1 still confuses an opening apostrophe with a single quote when curly quotes are used—unless it goes the correct direction – NO ‘tis – YES ’tis You can turn off the smart quotes entirely! – But you don’t have to: turn off just while searching; search for space apostrophe – YES 'tis Fixing Opening Apostrophes Search for single quotes, but do not auto replace Change to straight quote – Select the apostrophe – Retype – Immediately Ctrl + Z if smart quotes are turned on OR turn off “smart quotes” just during search and replace From Scratch If you are entering open apostrophes from scratch – Use Ctrl+' followed by ' – You will get a curly quote going the correct direction! – Duxbury handles these correctly! Auto Page Numbering Text on Word page must match book Use hard page breaks – Ctrl + Enter Adjust margins or font sizes as necessary Set Page Numbers Insert > Page Numbers Not page one? If the document does not begin with Arabic number one (1) – Choose Format Done in Word Formatting and clean up complete Save document Close Word – Important for running macro Open Duxbury Duxbury Settings First set-up Dux Global > Embosser Setup Global > Word Importer Please Note If you are using the BANA template, do not select Duxbury’s courier to CBC setting. That will undo to template settings. Two Embosser Settings For individual documents not following defaults Document > Embosser Setup – Changes will be made only for that document – Make changes before translate document! Opening File in Dux File > Open Select template Templates If using BANA template in Word, use BANA template in Dux – Includes textbook page numbers If not using Word template – Can use standard if no page numbers needed – Use textbook template for page numbers – Can use textbook all the time In Duxbury Translate – Ctrl + T Emboss – Ctrl + E You’re done! Binding Standard Braille paper is 11 x 11.5 in. Buy it 19-hole punched Get a comb binding machine Use Duxbury to create a title page Can use Braille paper for front/back cover – For larger volumes, cut light poster board paper to size – Plastic covers available from APH Braille Sources American Printing House (APH) – www.aph.org National Library Services (NLS) – Good source of Braille music Alternate Text Production Center (ATPC) – www.atpc.net – Sells Braille outside CCCs—many textbooks References BANA site – www.brailleauthority.org – Great resource for formatting questions Duxbury Systems – www.duxburysystems.com/support.asp – Good information on using Duxbury – Online help files