‘My Witness’ Video Badge
Users Guide
Operating Protocol
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Incident driven
Warning
Caution
Stopping recording
Crimefile marker
And complies with:
 EHCR
 RIPSA
 Data Protection
Key Performance Indicators
 Number of reassurance patrols
 Number of ASB offenders identified using equipment
 Number of crimes/offences detected through use of
equipment
 Number of times evidence used by court/reporter
 Number of graffiti tags recorded (mark for keeping
indefinitely)
 Business benefits – reduce complaints, officer reassurance etc
Useful Information 1 - Legislative
 General rule: If you’d use a Police
notebook then it’s OK to use a
BWV device
 When using the Aide Memoires
(ADMEM.5 & .7) for Sec 14
Cautions / Detentions / C & C
remember to amend to reflect use
of BWV
 If stopping recording during an
incident announce reason why
stopping / starting
 Add ‘BWV’ marker on CF if
appropriate
 Data Protection Act: Not an issue
but advise person(s) that CCTV is
being used, particularly if not in
uniform
 Any Data Protection complaints
should be referred to Information
Commissioner’s Office
 RIP(S)A: Not an issue provided it is
non-directed surveillance
 Subjects can apply to Force
Disclosure Unit for copies of
footage
Useful Information 2 – Where Someone
Objects to Use of BWV
Normally encountered during domestic abuse cases or when
dealing with persistent complainers vs. Police
 Counter that Police have been
requested to attend an incident
 Police presence is required to
prevent BOP or injury, etc to any
person
 Secure best quality of evidence for
all parties
 Continuing to record will
safeguard all parties against future
allegations
 An incident may occur again in the
immediate future
 And remember to switch off the
device after any incident
otherwise you may also be a
Defence witness!
Operation of BWV Units
 Issue of ‘My Witness’ BWV
units
 Wearing
 Care of unit
 Security
 Health & Safety
 Recording
 Downloading
BWV Unit Warning Lights
Power LED
 Green = Device fully charged
 Blinking Green = Device plugged in & charging
 Off = Device Switched off
 Orange/Red = Device running low on batteries
Management LED
 Green = Device needs to be configured before use.
Plug in to computer
 Blinking Green = Device connected to Video Manager
& needs to be configured or assigned to operator
before use
 Off = Device configured & ready for use
Recording LED
 Green = Device recording
Power LED
Management LED
Recording LED
Getting Started
 Click on ‘My Witness’ Video manager icon
 Log in screen appears – enter unique 4 digit Force
No. & password
 Everyone will have sufficient authorisation to do
all day to day actions, however, only those with
Administrator status (Supervisors & BWV
Trainers) will be able to manually delete footage
e.g. when a Court case is disposed or the external
hard drive is full
 To comply with Information Governance, when
downloading to another Base Station, all
Users/Administrators will require someone from
that Station to log on and create an ID for them if
necessary, before footage can be downloaded
and burnt to DVD
 In these instances it is critical that the BWV
software and Officer’s notebook are properly
indexed for future retrieval
Creating a User & Permission
Accessed through ‘Settings’ on Menu,
then ‘Users & Permissions’
Creating a User & Permission
 Select ‘New’ (or ‘Edit’ to amend)
 Then enter Users’ details as
shown to the right to create their
account on the system
 Although the User now exists the
Operator details still need to be
created in order to Assign the
device
Creating an Operator
 Accessed through ‘Settings’ on
Menu then ‘Device Operators’
 Can also be created when
Assigning a device
 All Users will require to have
an Operator ID at their Base
Station which must be created
for them by an ‘Administrator’
Connecting the Camera
 Connect camera to
computer – ‘minus’ sign on
iPod-style connector must
face the rear of the camera
On / Off & Reset
Button
Connecting port
(push gently with
pen or pencil for 5
seconds)
Assigning a Camera
 Having connected the camera
highlight the relevant device in
blue on the screen
 Select ‘Assign device’
 Device will not work if it isn’t
assigned to someone
 Select ‘Edit Operators’ if you need
to create a new Operator
 Select ‘Automatically re-assign
with the same settings’ if the
camera is personal issue
Operating the Camera
 Slide down the front of the
screen to reveal the camera
 Camera records automatically –
single ‘beep’ noise at the start
 Slide up to stop recording – single
‘beep’ noise to confirm
 Batteries are good for 8 hours
recording with a stand-by life of
12 hours (unless the camera is
switched off – see previous slide)
Front cover – slide down / up
Returning the Camera
 Connect camera to computer
 Footage is automatically
downloaded to external hard
drive and device is ready for next
deployment
 Multiple cameras can be
simultaneously downloaded using
docking station
 If there is no footage stored, click
‘Return device’ button to ready
device for re-deployment
Viewing Footage
 Downloaded footage can be
viewed through ‘Downloads’
or ‘Video Files’ tabs
 If footage isn’t to be retained
do nothing & it will later be
automatically deleted
 For lengthy sequences the
video is broken down into 15
minute ‘clips’
Viewing Footage
 Viewing footage window is shown to
the right
 As the footage is being replayed a
‘pause’ icon appears in place of the
‘play one, allowing a snapshot jpg
image to be taken
 This can be uploaded on to CF or
other databases for assistance
regarding identification
Creating an Incident
 If it is to be retained select ‘New
Incident’ & enter CF other Ref No. &
freetext in ‘Notes’ window to aid
future identification of footage
 It is possible to add more than one
Video File to an Incident e.g.
Corroborating Officer also has BWV
footage of the same incident
 Incident is highlighted in yellow
 Window to the right opens and can
be completed
Manual Deletion or Copying of Video
 ‘Delete Video’ allows
immediate deletion of footage
at Administrator level
 ‘Copy Video’ allows video to
be copied to desktop or any
folder on the computer
 Both the above are likely to be
disabled, or alternatively only
be available to those with
Administrator-type status
Searching for Incidents
 Advanced search facility is
available through ‘Advanced’
button on top right of
‘Incidents’ page
 Screen below appears
Deleting Incidents
 Incidents can still be manually
deleted by highlighting the file and
selecting ‘Delete Incident’
 As with all transactions the action is
recorded on the Audit Log facility
 The screen to the left appears
 This option will only be available to
those with Administrator status
Exporting Incidents to a DVD
 Footage can be exported to DVD via
‘Export Video’ button on ‘Video
Files’ and ‘Incidents’ tabs
 ‘Preserved’ status not a prerequisite
 All footage shown as ‘UTC’ - ‘Coordinated Universal Time’ (generally
synonymous with GMT)
 Export Video Footage Wizard
appears
 Click ‘Next’
Exporting Incidents to a DVD
 Click ‘Next’ through
‘Export Video Footage –
Export Format’
 Fill in details on ‘Export
Video Footage Content Details’
 Click ‘Next’
Exporting Incidents to a DVD
 Click ‘Finish’ on
‘Export Video Footage –
Apply’
 Screen will disappear
 Select ‘Exports’ tab to
view progress of file
conversion ready for
DVD burning
Exporting Incidents to a DVD
 When the conversion
process is complete
‘Available to View’ appears
in Status column
 Select ‘Burn DVD Image’
button to begin actual
burning to DVD
 DVD will be created using
‘NeroVision Express’
application on desktop PC
but software should do this
automatically
Downloading to Another Computer
 Footage can be downloaded to a
computer other than the one
used to assign the device
 First plug in camera and select
‘Configure Device’ button (Note
- this is only possible if the
operator has Administrator-type
status
 Select ‘Associate with this
basestation’ button and click
‘OK’
Downloading to Another Computer
 The following window appears –
click ‘Yes’
 This will allow footage to be
downloaded to the new
computer where an incident can
be created and a DVD made
 When the camera is returned to
its ‘home’ computer, it will show
‘Managed by another
basestation’ in the My Witness
Video Manager
If the hard drive is running out of memory the warning above will appear, allowing the footage to be managed
Returning Camera to ‘Home’ Computer after
Downloading to a Different Desktop
 Only possible for Operators with
Administrator-type status
 Select ‘Configure Device’ and ‘Factory
Reset’
 A Confirmation window appears - select
‘Yes’
 The process will take a minute or two but
any remaining footage will be lost
 When complete disconnect camera
before reconnecting and selecting
‘Configure device’ again and ‘OK’
 Camera is now ready for re-deployment
Certificate of Authentication
 When DVD has been burnt affix
and complete adhesive label
Form 26.1-A9 (download from
Criminal Justice / Reports /
Productions / Authentication
Certificates Intranet page)
 Printed using ‘Labels’ settings on
large Canon printers
 Blank labels can be ordered from
Lyreco, Product No. J8676 (packs
of 50)
 Copy DVDs will be Case Related
Documents
Report Writing
 Productions
 SPR2 Summary
 ‘This entire incident was captured on Body Worn Video (BWV).’
 ‘The accused brandished a stick at the witness Smith. This was captured on Police Body Worn
Video.’
 SPR2 Analysis of evidence
 ‘This incident is captured on Police BWV, the quality is good and the actions of the accused are
clearly identifiable. A narrative of the footage is as follows;
15:29:38 UTC (15:29:38 GMT (or BST if appropriate)) – the accused Twaddle walks towards the
witness Hood’s Volvo motor vehicle and makes a ‘wanker’ gesture.’
 SPR2 Remarks
 ‘The BWV footage is retained at Tillydrone Police Office where it can be viewed by the PF if
required.’
 ‘At 15:35:00 UTC (15:35:00 GMT (or BST if appropriate)) a member of the public speaks to the
reporting officer in relation to an unconnected matter. This information should not be disclosed.’
VieVu Body Worn Video
 A separate Powerpoint
presentation exists for the
‘VieVu’ BWV devices
 SOP document covers ‘My
Witness’ BWV devices
Forcewide but is generic
enough to apply to remaining
‘VieVu’ devices within
Aberdeen Division which will
be withdrawn from Stations to
be used at specific events
Questions
For any BWV-related queries please contact
your Divisional or Departmental S.P.O.C.