Cambridge University Library
RDA Training – Module 5
Relationships
Adapted for Cambridge use by Janet Davis
Acknowledgements
This module, and the preceding four, are based on the
training given at the British Library, which is in turn
developed from that used at the Library of Congress.
We would like to express our thanks to both institutions for
making their training materials available to us.
2
Basics of relationships
What are relationships?
 Associations between bibliographic entities
Why relationships?
 Helps readers find what they want
Relationships comprise:
 The entities being related, and
 The types of relationship
3
Entities being related
Relationships:
 Between resources and associated persons, families,
and corporate bodies
 Amongst resources (works, expressions,
manifestations, items)
 [Amongst persons, families, and corporate bodies]
4
Relationships in RDA
Chapters 18-22, Appendix I
 Between resources and associated persons, families,
and corporate bodies
Chapters 24-28, Appendix J
 Amongst resources (works, expressions, manifestations,
items)
[Chapters 29-32, Appendix K
 Amongst persons, families, and corporate bodies]
5
Relationship designators
Are terms indicating the type of relationship, e.g., author,
composer, editor, sequel to, translation of, etc.
Have specific definitions in RDA (Appendices I, J [& K])
 Not closed lists
 If needed term is missing, decide on a term and notify
the Cataloguing Helpdesk:
lib-cat-query@lists.cam.ac.uk
6
Relationship designators – Usage
Appendix I designators:
 Usually in subfield $e, all lower case, preceded by a
comma (unless name ends in a hyphen)
 Use most specific designator
 May use more than one if entity has multiple
relationships to the resource
100 1# $a Hazlebury, Amelia, $e author.
700 1# $a McGrew, John Forbes, $d 1942$e librettist.
100 1# $a Niekrasz, Lech, $e author,
$e interviewer.
7
Designation of relationships – RDA
Authorised access point
110 2# $a American National Standards
Institute, $e author.
Structured description
776 08 $i Also issued as: $t Inside energy
(2002 : Online) $x 1556-3928
Unstructured description
500 ## $a Abridgement of the first print
edition published by McGraw-Hill
Ryerson, 1971.
8
Designation of relationships – MARC
$e of 100-110 / 700-710 & $j of 111 / 711
MARC 21 264 fields
Relationships
to names
$i of 700-730
$i of 76X-78X linking entry fields
MARC 21 coding, e.g., 780 00 “continues”;
785 00 “continued by”
Relationships
to resources
MARC 21 8XX fields (series)
9
Relationships between Group 1 and
Group 2 entities
Creators and others associated with works (Ch. 19)
Contributors associated with expressions (Ch. 20)
Manufacturers, publishers, distributors associated with
manifestations (Ch. 21)
Owners, annotators, inscribers, etc. associated with items
(Ch. 22)
10
Creator relationships - Do
Persons, families, and corporate bodies responsible for the
creation of a work
 Author, compiler, filmmaker, interviewer, programmer ...
 RDA 19.2 & Appendix I.2.1
Relationship expressed as a.a.p. in 1XX / 7XX
Relationship designators in $e : use most specific available
Cambridge policy: Give a.a.p.s for all creators, unless
unduly onerous. Add relationship designator to each a.a.p.
11
Creator relationships – Don’t
Do not include $e in name authority records
Do not include $e in 7XX name-title authorised access points
for related works
700 12 $a Shakespeare, William,
$d 1564-1616. $t Hamlet.

700 12 $a Shakespeare, William,
$d 1564-1616, $e author.
$t Hamlet.

12
Creator relationships - Examples
RDA 19.2 & Appendix I.2.1
110 2# $a American National Standards
Institute, $e author.
710 2# $a National Information Standards
Organization, $e author.
100 1# $a Britten, Benjamin, $d 1913-1976,
$e composer.
110 1# $a Scotland, $e enacting jurisdiction.
13
Others associated with work - Examples
RDA 19.3 & Appendix I.2.2
710 2# $a University of London, $e degree
granting institution.
710 2# $a AWWA Research Foundation,
$e sponsoring body.
710 2# $a Society of Archivists (Great
Britain), $e issuing body.
1414
Contributor relationships - Do
Persons, families and corporate bodies contributing to the
realisation of a work through an expression
 Translator, editor of compilation, performer, illustrator,
arranger of music, writer of added commentary ...
 RDA 20.2 & Appendix I.3.1
Relationship expressed as a.a.p. in 7XX
Relationship designators in $e : use most specific available
Cambridge policy: Give a.a.p.s for all contributors, unless
unduly onerous. Add relationship designator to each a.a.p.
15
Contributor relationships – Don’t
Do not include $e in name authority records
Do not include $e in 7XX name-title authorised access points
for related expressions
16
Contributor relationships – Example 1
100 1# $a Wood, Audrey, $e author.
245 14 $a The napping house / $c Audrey
Wood ; illustrated by Don Wood.
700 1# $a Wood, Don, $e illustrator.
Cambridge policy: include 700 & $e [and second statement
of responsibility]
SoR isn’t needed to “justify” the 700 field, though normally
we would expect them to match up
17
Contributor relationships – Example 2
100 1# $a Lindgren, Astrid, $d 1907-2002,
$e author.
240 10 $a Pippi Långstrump. $l English
245 10 $a Pippi Longstocking / $c Astrid
Lindgren ; translated by Tiina
Nunnally.
700 1# $a Nunnally, Tiina, $d 1952$e translator.
Cambridge policy: include 700; include $e in 100 & 700;
include second SoR
18
Contributor relationships – Example 3
245 00 $a Favorite American music / $c
performed by the Baltimore Symphony
Orchestra with Marin Alsop
conducting.
505 0# $a ...
700 1# $a Alsop, Marin, $e conductor.
710 2# $a Baltimore Symphony Orchestra,
$e performer.
19
Editor v. Editor of compilation (1)
Full definitions can be found in I.3.1
In summary:
Editor: contributes to the expression of any work by
revising or elucidating the content (by providing an
introduction, notes, etc.)
Editor of compilation: contributes to the expression of a
collective/aggregate work by selecting and putting
together works. May also be involved in elucidating the
content (by providing an introduction, notes, etc.)
20
Editor v. Editor of compilation (2)
?
Is resource a
compilation?
No
Ye
s
Is entity
involved in
selecting /+
putting together
works?
Ye
s
Entity is Editor
of
compilation
Ye
s
Entity is Editor
No
Is entity
involved in
elucidating the
content? (e.g.
notes, intro)
No
Entity is
neither
21
Relationships to manifestations
Persons, families, and corporate bodies related to
manifestations
 Producer, publisher (e.g., broadcaster), manufacturer
(e.g., engraver, printer), distributor (e.g., film distributor)
 RDA 21 & Appendix I.4
All are separate elements already included in the record
(MARC 264 fields)
Generally do not give an a.a.p. for publishers, etc. –
cataloguer’s judgement
22
Relationships to manifestations - Examples
264 #1 $a Bethesda : $b NIH, $c 2008.
710 2# $a National Institutes of Health
(U.S.), $e broadcaster.
264 #3 $a [London] : $b J. Marshall,
$c [1796]
700 1# $a Marshall, J., $e printer.
264 #1 $a Birmingham : $b British Gas,
$c 1987710 2# $a British Gas (Firm)
Don’t automatically include 7XX for “non-commercial”
publishers
23
Relationships to items
Persons, families, and corporate bodies related to items
 Donor, inscriber, binder ...
 RDA 22 & Appendix I.5
Generally applicable only to special collections, special
donations, etc. Take advice from your supervisor as to what
materials (if any) need this kind of treatment
24
Relationships to items - Examples
561 ## $a Provenance: From the library of
David Bach. Inscribed "À Madame Berta
Zuckerkandl Szeps avec la gratitude
et l'affection de Charles Vildrac."
$5 UkCU
700 1# $a
$e
700 1# $a
$e
Vildrac, Charles, $d 1882-1971,
inscriber. $5 UkCU
Bach, David Josef, $d 1874-1947,
former owner. $5 UkCU
25
Relationships between Group 1 and
Group 2 entities - Summary
Works:
First creator in 1XX
Subsequent creators and others in 7XX
Include $e
Expressions:
Contributors in 7XX fields
Include $e
Manifestations:
Infrequent – cataloguer’s judgement
Items:
Special materials – ask your supervisor
26
Relationships between resources
Relationships in bibliographic and/or authority records
Related works (Ch. 25)
Related expressions (Ch. 26)
Related manifestations (Ch. 27)
Related items (Ch. 28)
27
Citing another resource Authorised access points
In MARC 700-730 fields:
 Give the form represented by existing NAR*
 If there is no NAR, give the RDA form
700 12 $a Sheridan, Richard Brinsley,
$d 1751-1816. $t School for scandal.
*Exception: Do not use AACR2 NAR having “Polyglot” or
more than one language in subfield $l for multiple
expressions
Watch out for 667 “THIS 1XX FIELD CANNOT BE USED
UNDER RDA UNTIL THIS RECORD HAS BEEN
REVIEWED AND/OR UPDATED”
28
Citing another resource Linking entry fields
In MARC 76X-78X fields:
 Copy and paste what is in the existing record for that
resource and adjust the subfield coding as appropriate
775 08 $i Reprint of (manifestation):
$a Pryce, John D. (John Derwent)
$t Basic methods of linear functional
analysis $d London : Hutchinson, 1973
$h 320 p. ; 23 cm
780 00 $t TCA journal $x 1556-4223
29
Related works
RDA 25.1, LC-PCC PS 25.1 & Appendix J.2
Common work relationships:
 Whole-part, e.g.,
 Works in a compilation
 Chapters in a book
 Works within a series
 Derivative (e.g., adaptations, parodies)
 Accompanying (e.g., supplements)
 Sequential (e.g., earlier and later serials)
30
Related works – Cambridge policy
The following work relationships are required in Cambridge
cataloguing:
 Whole-part relationships for works in selected types of
compilation
 Sequential serial relationships
 Series
31
Whole-part work relationships for
compilations – Which types?
Don’t need to give whole-part relationships for:
 “Anthologies of poetry, hymnals, conference
proceedings, journals, collections of interviews or letters,
and similar resources” – LC-PCC PS 25.1
 “Similar resources” include the very common type of
academic compilation which comprises a set of articles
by different creators, e.g., “Recent advances in...”
Do need to give them for literary compilations
Use cataloguer’s judgement to include in other
circumstances, e.g., when readers might plausibly be looking
for the contained works. Don’t remove from derived records
32
Whole-part work relationships for
compilations – What to do
Give MARC 505 contents note unless contents indicated in
another part of the description (e.g., in MARC 245 because
no collective title present) or unless unduly onerous
Useful guidelines in LC-PCC PS 25.1.1.3
Give MARC 7XX analytical authorised access points for all
“substantial” contained works (e.g., not preface, etc.)
If too onerous to provide 7XXs for all substantial contained
works, usually at least provide one for the predominant or
first such work
33
Whole-part work relationships for
compilations – Example
100 1# $a Shakespeare, William,
1616, $e author.
240 10 $a Plays. $k Selections
245 10 $a Hamlet ; $b King Lear
Shakespeare.
700 12 $a Shakespeare, William,
1616. $t Hamlet.
700 12 $a Shakespeare, William,
1616. $t King Lear.
$d 1564-
/ $c William
$d 1564$d 1564-
Second indicator “2” in 700s indicates the relationship
“Contains”
34
Sequential serial work relationships
Structured descriptions are used to record sequential serial
relationships, such as “continues” and “absorbed by”
Generally, give as reciprocal relationships
MARC 76X-78X
Second indicators of 780 & 785 are used to specify the type
of relationship, so these two need no relationship designators
35
Sequential serial work relationships Example
022 ## $a 1556-4223
245 00 $a TCA journal.
785 00 $t Journal of professional counseling,
practice, theory, & research $x 15566382
022 ## $a 1556-6382
245 00 $a Journal of professional
counseling, practice, theory, &
research.
780 00 $t TCA journal $x 1556-4223
36
Series work relationships
[Remember 490 contains transcription of series information
from resource: a manifestation attribute]
830 (and other 8XX) needed to record the work relationship
“in series”
Series a.a.p. taken from series authority record
Also provide a numbering of part element for numbered
series (RDA 24.6 & LC-PCC PS 24.6) in $v
Numbering example found in 642 field of series authority
record; abbreviations guidance in B.7-B.10
37
Series work relationships - Example
490 1# $a Mathematical notebooks ;
$v vol III
830 #0 $a Mathematical notebooks ; $v v. 3.
490 1# $a Veröffentlichungen des
Ethnologischen Museums Berlin ;
$v Neue Folge, 81. $a Fachreferat
Amerikanische Ethnologie ; $v X
830 #0 $a Veröffentlichungen des
Ethnologischen Museums Berlin ;
$v n.F., 81.
830 #0 $a Veröffentlichungen des
Ethnologischen Museums Berlin.
$p Fachreferat Amerikanische
Ethnologie ; $v 10.
38
Related expressions
RDA 26.1, LC-PCC PS 26.1 & Appendix J.3
Common expression relationships:
 Whole-part (e.g., translations in a compilation)
 Revisions
 Editions
 Translations
 Language editions
 Abridgements
39
Related expressions – Cambridge policy
The following expression relationships are required in
Cambridge cataloguing:
 Whole-part relationships for expressions in selected
types of compilation (same policy as for works)
 Sequential serial relationships
40
Whole-part expression relationships
for compilations – Example
041 1# $a eng $h nor
100 1# $a Petterson, Per, $d 1952$e author.
240 10 $a Novels. $k Selections. $l English
245 10 $a Two Norwegian novels / $c Per
Petterson.
505 0# $a Out stealing horses -- To Siberia.
700 12 $a Petterson, Per, $d 1952- $t Ut og
stjæle hester. $l English.
700 12 $a Petterson, Per, $d 1952- $t Til
Sibir. $l English.
740 02 $a Out stealing horses.
740 02 $a To Siberia.
41
Optional expression relationships –
Example: Supplement
100 1# $a Klugman, Stuart A., $d 1949$e author.
245 10 $a Loss models : $b from data to
decisions / $c Stuart A. Klugman.
250 ## $a Fourth edition.
700 1# $i Supplement (expression):
$a Klugman, Stuart A., $d 1949$t Student solutions manual to
accompany Loss models : from data to
decisions, Fourth edition.
Supplement bib record would include reciprocal relationship
“Supplement to (expression)”
42
Related manifestations
RDA 27.1, LC-PCC PS 27.1 & Appendix J.4
Common manifestation relationships:
 Reproductions
 Different formats for same expression (e.g., book v. CD;
book v. PDF)
 Special issues
43
Recording related manifestations
Structured or unstructured description:
 5XX
 Linking entry fields: 775 or 776
 Not by an authorised access point
Cataloguer’s judgement whether or not to record
Use relationship designators in Appendix J.4 in subfield $i if
MARC content designation does not give relationship
44
Reproductions
Usually, and especially if detailed information is not available,
give a bibliographic history note in a MARC 500 field
May instead give information about the original in a linking
field:
 775 field if same carrier
 776 field if different carrier
Compilations: don’t give either 775/776 or 500 for previous
publication history of contained works/expressions
45
Reproductions – Example 1: Reprint
Reprint: normally just use a 500 note, but another option is:
100 1# $a Pryce, John D. $q (John Derwent),
$e author.
245 10 $a Basic methods of linear functional
analysis / $c John D. Pryce, Cardiff
University.
250 ## $a Dover edition.
264 #1 $a Mineola, New York : $b Dover
Publications, Inc., $c 2011.
775 08 $i Reprint of (manifestation): $a Pryce,
John D. (John Derwent) $t Basic methods
of linear functional analysis $d London :
Hutchinson, 1973 $h 320 p. ; 23 cm
46
Reproductions – Example 2: Microform
[AACR2: Catalogue original; add reproduction information in 533]
RDA: Catalogue resource in hand; use 776 field to provide
relationship to original resource
100
245
264
300
1#
10
#1
##
336
337
338
776
##
##
##
08
$a Paoli, Betty, $d 1814-1894, $e author.
$a Romancero / $c von Betty Paoli.
$a München : $b Saur, $c [between 1990 and 1994]
$a 2 microfiches (205 pages) : $b negative ;
$c 11 x 15 cm
$a text $2 rdacontent
$a microform $2 rdamedia
$a microfiche $2 rdacarrier
$i Reproduction of (manifestation): $a Paoli,
Betty, 1814-1894. $t Romancero $d Leipzig : G.
Wigand, 1845 $h 205 p. ; 22 cm
47
Related items
RDA 28.1 & LC-PCC PS 28.1
Common item relationships:
 Reproduction of a specific copy
 “Bound with”
 Item added to copy of manifestation in a special
collection
Relationships that apply only to a single copy of the
manifestation -- so, usually local information
48
Bound withs - Example
General local note (599):
599 ## $a UL copy is item no. 4 in volume
364.c.48.3. $5 UkCU
599 ## $a Moore Library copy is item no. 6
in volume QA1 .C363 1907. $5 UkCU-BGM
49
Relationships between Group 1
entities - Summary
Works:
Whole-part relationships for works in
selected types of compilation
Sequential serial relationships
Series
Expressions:
Whole-part relationships for expressions
in selected types of compilation
Sequential serial relationships
Manifestations:
Reproductions (cataloguer’s judgement)
Items:
Bound withs
50
More information
The slides for this presentation, along with lots of other RDA
resources and documentation, are available from:
http://www.lib.cam.ac.uk/libraries/login/RDA/docs.html
51