Ma. Theresa B. Villanueva
Head, Microforms and Digital Resource Center
Rizal Library, Ateneo de Manila University
April 15-16, 2013
Ateneo de Naga University
A database index is a data structure (is a particular way
of storing and organizing data in a computer so that it
can be used efficiently)
- improves the speed of data retrieval operations
- use of more storage space
- efficient access of records
Source: http://en.wikipedia.org/wiki/Index_%28database%29
Available Local Index Databases
Index to Phil.
Periodical Articles
(IPP)
Index to Filipiniana
Articles in Foreign
Periodicals
Index to Philippine
Newspapers (IPN)
Computerized
Index to Philippine
Periodical Articles
(CIPPA)
Institution
UP-Diliman Main
Library
UP-Diliman Main
Library
UP-Diliman Main
Library
Ateneo de Manila
Univ.-Rizal Library
Date Started
1946
1981
1980
Discipline/
Subject Areas
Covered
Humanities,
Science, Social Sc.;
focus-Phils.
Humanities,
Science, Social Sc.;
focus-Phils.
Humanities,
Science, Social Sc.;
focus-Phils.
Humanities,
Science, Social Sc.;
focus-Phils.
Yes
Yes
Yes
Index Databases
(Part 1)
Indexing Policies
Yes
and Guidelines
Software Used
CDS/ISIS
CDS/ISIS
Type of
Publications
Indexed
Local Academic
Journals &
Magazines
Foreign Academic
Journals &
Magazines
CentOS 4.3
MySQL5.0,
Apache2.0, PHP5.2
using MySQL
extension & ADODB
Local Newspapers
Win-ISIS
Local Academic
Journals, Magazines
& Newspapers
Index Databases
Index to Phil.
Periodical Articles
(IPP)
Index to Filipiniana
Articles in Foreign
Periodicals
Index to Philippine
Newspapers (IPN)
Computerized
Index to Philippine
Periodical Articles
(CIPPA)
Subscription based
By Purchase
Free Access Online
(http://www.mainlib.u
pd.ph/ipn/)
Online; Subscriptionbased
Availability
Frequency of
Publication
Quarterly (print); 5
year cumulative
(CD)
Online, Quarterly
(CD)
Index Language
Used
LCSH; Thesaurus
Wilsonweb; IPP List
of Subjects
LCSH; Thesaurus of
ERIC Descriptors;
UNESCO Thesaurus;
Wilsonweb; IPP List of
Subjects
Standard
Vocabularies; LCSH;
IPP List of Subjects
Standard
Vocabularies; LCSH;
Subject Headings
Used in CIPPA;
RGPL
Entry Elements
Author & Subject
Entries
Author & Subject
Entries
Author, Title &
Subject Entries
Author, Title &
Subject Entries
Format for
Bibliographic
Citation
Reader’s Guide to
Periodical Literature
Reader’s Guide to
Periodical Literature
Has its own format
Follow its own
format
Abbreviations
Used
Indicated in its
indexing Guidelines
Indicated in its
indexing Guidelines
Indicated in its
indexing Guidelines
Has its own list of
Abbreviations
Index Databases
(Part 2)
Philippine Index
Medicus
Abstracts
Index to
Philippine Legal
Periodicals
Index to Official
Gazette
Institution
UP-Manila University Phil. Council for
Library
Health Research &
Development-DOST
Supreme Court of
the Philippines
Library
Supreme Court of
the Philippines
Library
Date Started
1960s
1987
1983
1945
Discipline/
Subject Areas
Covered
Medicine and
Related Areas
Health and Health
Related Subjects
Law
Law and Related
Areas
Yes
Yes
Yes
Indexing Policies
Yes
and Guidelines
HERDIN Index
Software Used
Phymylibrary
HERDIN NeoN
DTsearch
Sysytem using open
source -Joomla, PhP
MySQL
Local Area Network
(LAN)
Type of
Publications
Indexed
Philippine and
Foreign Periodicals
Local &Foreign
Journals; Theses &
Dissertations; books
Issues of the Official
Gazette
Phil. legal
periodicals found in
the SC Library
Index Databases
Philippine Index
Medicus
Abstracts
HERDIN Index
Index to
Philippine Legal
Periodicals
Free access online
and CD
Supreme Court
Library’s LAN
To be uploaded soon
in its local area
network (LAN)
Index to Official
Gazette
Availability
Free access online;
Subscription-based
(print copies)
Frequency of
Publication
Print (every other 2
years)
Index Language
Used
Medical Subject
Headings (MeSH)
Medical Subject
Headings (MeSH)
LCSH; Local subject
authority list of
indigenous terms
LCSH; Local subject
authority list of
indigenous terms
Entry Elements
Author, Title &
Subject Entries
Author & Subject
Entries; Abstract,
others
Author, Title &
Subject Entries
Author, Title &
Subject Entries
Format for
Bibliographic
Citation
Format of Index
Medicus
Technical
Abstracting Manual,
2nd ed
Format of Harvard
Law School Library
Follow its own
format
Abbreviations
Used
Has its own list of
Abbreviations
MEDLINE
abbreviations for
perio. articles
Has its own list of
Abbreviations
Has its own list of
Abbreviations
Index to Agricultural Resources
Institution: University of the Philippines at Los Baos Main Library
Date started: 1975
Disciplines/Subject Areas covered: Agriculture and related fields
Indexing policies and guidelines: Yes
Software used: WebAGRIS
Type of publications indexed: Local periodicals, graduate theses and
technical reports
Availability: Free access online
(http://agris.fao.org)(http://www.philagrinet.org.ph) and AGRIS CD (bimonthly)
Index language used: Agrovoc
Entry elements: author, title and subject entries
Format for bibliographic citation: AGRIS format
Abbreviations used: AGRIS prescribed abbreviations
*UPLB is the Philippine National Center for AGRIS and is a member of the
Philippine Agriculture Libraries & Information Service Network
(PhilAgriNet)
Issues in Local Indexes
1. Evaluation and selection of materials/articles to be
indexed
a. Different criteria are used in evaluating and selecting
journal titles, other materials and articles
•
•
•
•
•
•
•
•
Discipline/subject areas covered
Regularly published in the Philippines or abroad
Contain articles written by Filipinos and about the
Philippines
Of high quality and of permanent research value
Journal titles not indexed by other institutions
Relevant to the curriculum of the university or based on
the information needs of users
Peer-reviewed internally or externally
Have abstracts
b. Selection of journal titles, other materials and
articles is done by different people or groups
•
•
Librarians/information specialists in-charge of Filipiniana
serial publications, indexing and acquisition sections
National Journal Selection Committee consisting of four (4)
members
2. Index Language Used
a. Use of either or both the natural language and
standard vocabularies to represent the subject
content of the documents
•
•
•
•
•
Some strictly follow Medical Subject Headings (MeSH),
Library of Congress Subject Headings (LCSH), Wilson
indexes, and thesauri like Unesco Thesaurus,Thesaurus of
ERIC Descriptors and Agrovoc
Some establish descriptors especially for Philippine
indigenous terms and compile a list of these as their
additional tool for indexing
Consistency in the spelling of local terms
Dilemma in inverting noun phrases or not
Use of acronyms in lieu of long names as descriptors
b. Dilemma in indexing articles written in the vernacular
languages and in what language to represent the subject
content
Equivalence relationship :
Translation e.g. Bunot; Coconut Coir
Natural Language:
e.g. Barong Tagalog; Clothing and Dress
3. Format for Bibliographic citation
a. Use of varied formats to record the bibliographic
references
•
•
•
Some devise their own format
Others follow the format of Reader's Guide to Periodical
Literature (RGPL), Index Medicus, AGRIS, and Harvard
Law School Indexes
One follows its own Technical Abstracting Manual
b. Varied practices in recording journal titles, names
of months and other common terms
•
•
•
Some provide the complete journal title
Others maintain a list of abbreviations they use and
this is found in their indexing policies/guidelines
Others follow MEDLINE and AGRIS prescribed
abbreviations
4. Recording of varied names used by authors or varied
forms of authors' names
•
•
Some maintain a name authority file
Others simply provide cross references from the various
forms to an established form
5. Limitations of software used and ceased technical
support from software provider
6. Dilemma of continuing to have printed indexes
which are found to be less cost effective but less
efficient due to excessive time lag, to convert these
to CD format or to have these accessed online
6. The institutions mentioned earlier that currently
publish the indexes have thought of doing citation
indexing but have not undertaken it for the
following reasons:
•
•
•
•
Lack of staff to do citation indexing
Need to be trained in doing citation indexing
Appropriate software to use
Not all articles indexed contain references to documents
used
References:
Issues in Indexing in the Philippines. A Presentation by Prof.
Rosalie B. Faderon. CHED-UP Seminar-Workshop on
Reinventing SUC Journals: Moves Towards
Internationalization. February 17, 2011
Indexing Guidelines and Procedures. A Manual prepared by
Ma. Theresa B. Villanueva for the Rizal Library, Ateneo de
Manila University. June 2012
http://en.wikipedia.org/wiki/Data_structure