Issues in Indexing in the
Philippines
A Presentation by
Prof. Rosalie B. Faderon
CHED-UP Seminar-Workshop on
Reinventing SUC Journals: Moves Towards
Internationalization
February 17, 2011
Outline
•
Definition of terms
•
Kinds of indexes
•
Current indexes in the Philippines
•
Issues in indexing in the Philippines
•
Citation analysis
Definition of Terms
•
Indexing
•
Citation indexing
•
Citation analysis
Kinds of Indexes

Book indexes

Periodical / newspaper indexes

Theses and dissertations indexes

Citation indexes
Sample Book Index
Abbreviations and acronyms, 114
Abstracts, 106-134
Acton, P., 21, 394
AGROVOC, 309
Aids to indexing, 40-49
Aitchison, J., 193-194
Articulated subject indexes, 56-59
Author indexes, 163
Back-of-the-book indexes, 67, 291
Baker, K.G.B., 49, 395
Bibliographic coupling, 295-296
Bradford's law, 140-143
Brevity in abstracts, 113-114
Captions in image indexing, 229
Chain indexing, 60, 164, 167
Chen, Z., 228, 325, 400
Citation indexes, 176-177, 316
Classified indexes, 162-176
Coates, E. J., 61, 400
Colon Classification, 60
Computer-aided indexing, 287,
291-293, 309-310
Conceptual analysis, 9-18
Controlled vocabularies, 1-2, 1923
Coverage of databases, 134-145
Cutter, C.A., 33, 59, 402
Sample Periodical/Newspaper Index
Periodical Index:
Newspaper Index:
Author entry:
Pennisi, E. Grasshoppers
change coats to beat the
heat. Science 140(8): 119120 2000
Australia, UK: High terror threat
in MM. Philipp Star November
03, 2010:1+
Senate execs had over P1 M in
miscellaneous expenses in
2009. Philipp Star November
03, 2010:1+
7 of 10 satisfied with Binay –
SWS. Philipp Star November
03, 2010:1+
Zamboanga Sur vice mayor
ambushed in Ermita. Philipp
Star November 03, 2010:1+
Subject entry:
Grasshoppers
Pennisi, E. Grasshoppers
change coats to beat the
heat. Science 140(8):
119-120 2000
Sample Theses Index
Author index:
Subject index:
Arief, Bernard Bastian, pp. 17-18
Blones, Ma. Theresa B., pp. 3839
De Castro, Helen C., pp. 76-77
Garcia, Perla T., pp. 108-109
Lumowa, Desy D., pp. 147-148
Mallion, Editha A., pp. 156-157
Medina, Rosario T., pp. 170-171
Pacheco, Rosario P., pp. 202203
Salang, Maria Maura C., pp.
237-238
Shim In Hee, pp. 249-250
Tolentino, Noemi G., 268-269
Library use studies – Indonesia
Library resources – Ateneo de
Manila University. Rizal Library
Library cooperation – Philippines
Inter-Institutional Consortium (IIC)
Philippine Union College. Library
Periodicals – Use Studies
Public libraries –Philippines –
Binangonan (Rizal)
Tagalog language – Dictionaries –
Slang
CDS/ISIS (Information Retrieval
System)
Librarians – Vocational Guidance
Libraries, University and College –
Reference Services
Sample Citation Index
D.S. McKay, E.K. Gibson, et al."Search
for past life on Mars: Possible
relic biogenic activity in Martian
meteorite Alh84001." Science 273
( 5277): 924-930, August 16, 1996.
•
Search 1997 Science Citation
Index with Abstracts compact
disc edition and enter MCKAY-DS
•
Records Cited References
1
MCKAY-DS-1996-V273P5277
78 MCKAY-DS-1996-V273-P924
1 MCKAY-DS-1996-V273-P927
•
Kirschvink-JL, Maine-AT, Vali- H
Paleomagnetic Evidence of a Low
Temperature Origin of Carbonate
in the Martian Meteorite Alh84001
Science 1997, Vol 275, Iss 5306,
pp1629-1633
No. related records: 20
No. cited references: 30
Kirschvink-JL, Maine-AT, Vali-H
Paleomagnetic Evidence of a Low
Temperature Origin of Carbonate in the
Martian Meteorite Alh84001
SCIENCE 1997, Vol 275, Iss 5306, pp16291633
English
Article
WN123
20
30
Author addresses
MAGNETIC PROPERTIES; NATURAL
PHYRRHOTITE; SNC
METEORITES;GRAIN-SIZE; BEHAVIOR;
MARS
Abstract
Cited References
Source:
http://science.thomsonreuters.com/tutorial
s.
Current Indexes in the Philippines
Index to Philippine Periodicals (IPP)
Institution: University of the Philippines Diliman Main Library
Date started: 1946
Disciplines/Subject Areas covered: Humanities, Science, Social
Sciences with focus on the Philippines
Indexing policies and guidelines: Yes
Software used: CDS/ISIS
Type of publications indexed: Local academic journals and magazines
Availability: Subscription-based
Frequency of publication: Quarterly (print); 5 years cumulative (CD)
Index language used: Standard vocabularies: Library of Congress
Subject Headings (LCSH),, Wilsonweb,Thesaurus of ERIC Descriptors,
Unesco Thesaurus, IPP List of Subjects
Entry elements: author and subject entries
Format for bibliographic citation: Reader's Guide to Periodical
Literature
Abbreviations used: Indicated in its indexing guidelines
Current Indexes in the Philippines (cont.)
Index to Filipiniana Articles in Foreign
Periodicals
Institution: University of the Philippines Diliman Main Library
Disciplines/Subject Areas covered: Humanities, Science, Social
Sciences with focus on the Philippines
Indexing policies and guidelines: Yes
Software used: CDS/ISIS
Type of publications indexed: Foreign academic journals and
magazines
Availability: By purchase
Index language used: Standard vocabularies such as LCSH,
,Wilsonweb,Thesaurus of ERIC Descriptors, Unesco Thesaurus, IPP List
of Subjects
Entry elements: author and subject entries
Format for bibliographic citation: Reader's Guide to Periodical
Literature
Abbreviations used: Indicated in its indexing guidelines
Current Indexes in the Philippines (cont.)
Index to Philippine Newspapers (IPN)
Institution: University of the Philippines Diliman Main Library
Date started: 1981
Disciplines/Subject Areas covered: Humanities, Science, Social
Sciences with focus on the Philippines
Indexing policies and guidelines: Yes
Software used: Free open software: CentOS 4.3, MySQL 5.0, Apache
2.0, PHP 5.2 using MySQL extension & ADODB
Type of publication indexed: locally published newspapers
Availability: Free access online (http://www.mainlib.upd.edu.ph/ipn/)
Index language used: Standard vocabularies such as LCSH, IPP List of
Subjects
Entry elements: author,title and subject entries
Format for bibliographic citation: Has its own format
Abbreviations used: Indicated in its indexing guidelines
Features: newspaper management, article indexing, OPAC, online
request interface, circulation module, built-in author file, virtual cart
(bookmarking records)
Current Indexes in the Philippines (cont.)
Computerized Index to Philippine
Periodical Articles (CIPPA)
Institution: Ateneo de Manila University. Rizal Library
Date started: 1980
Disciplines/Subject Areas covered: Humanities, Science, Social
Sciences with focus on the Philippines
Indexing policies and guidelines: Yes
Software used: Win-ISIS
Type of publications indexed: academic journals, magazines and
newspapers published in the Philippines and overseas
Availability: Online, subscription-based (http://rizal.library.admu.edu.ph)
Frequency of publication: Quarterly (CD)
Index language used: Standard vocabularies: Reader's Guide to
Periodical Literature, Index to Philippine Periodicals, Subject Headings
Used in the CIPPA
Entry elements: author, title and subject entries
Format for bibliographic citation: Follows its own format
Abbreviations used: Has its own list of abbreviations
Current Indexes in the Philippines (cont.)
Philippine Index Medicus Abstracts
Institution: University of the Philippines Manila University Library
Date started: 1960s
Disciplines/Subject Areas covered: Medicine and health-related
areas
Indexing policies and guidelines: Yes
Software used: Phymylibrary
Type of publications indexed: Philippine and foreign periodicals
Availability: Free access online (http://pimedicus.upm.edu.ph);
subscription-based for print copies
Frequency of publication: Print (every other 2 years)
Index language used: Medical Subject Headings (MeSH)
Entry elements: author, title and subject entries
Format for bibliographic citation: Format of Index Medicus
Abbreviations used: Has its own list of abbreviations
Current Indexes in the Philippines (cont.)
HERDIN Index
Institution: Philippine Council for Health Research and Development (PCHRD),
Department of Science and Technology
Date started: 1987
Disciplines/Subject Areas covered: Health and health-related subjects
Indexing policies and guidelines: Yes
Software used: HERDIN NeoN System using open source (Joomla, MySQL,
PhP)
Type of publications indexed: Local and foreign journal articles, theses and
dissertations, research reports, books, annual reports, research inventories and
compendium authored by Filipinos and about the Philippines and Filipinos
Availability: Free access online (http://www.herdin.ph) and CD
Index language used: Medical Subject Headings (MeSH)
Entry elements: author, title and subject entries, source document, author's
affiliation, abstract, references
Format for bibliographic citation: Provided in Technical Abstracting Manual, 2nd
ed.
Abbreviations used: MEDLINE abbreviations for periodical titles
Citation index: Indicates the number of citations for published researches with the
use of a hyperlink to the citing paper
Contributes to the Western Pacific Region Index Medicus (WPRIM).
Issues on Indexing in the Philippines (cont.)
Index to Philippine Legal Periodicals
Institution: Supreme Court of the Philippines Library
Date started: 1983
Disciplines/Subject Areas covered: Law
Indexing policies and guidelines: Yes
Software used: DTsearch
Type of publications indexed: Philippine legal periodicals found in the
Supreme Court Library
Availability: Will be made available online in the Supreme Court Library's
LAN
Index language used: Library of Congress Subject Headings (LCSH) and
local subject authority list of indigenous terms
Entry elements: author, title and subject entries
Format for bibliographic citation: Format of Harvard Law School Library
Abbreviations used: Has its own list of abbreviations
Current Indexes in the Philippines (cont.)
Index to the Official Gazette
Institution: Supreme Court of the Philippines Library
Date started: 1945
Disciplines/Subject Areas covered: Law and related areas
Indexing policies and guidelines: Yes
Type of publication indexed: Issues of the Official Gazette
Availability: 1945-1985 (print); 1986-present (in local database) to be
uploaded soon in its local area network (LAN)
Index language used: Library of Congress Subject Headings (LCSH) and
local subject authority list of indigenous terms
Entry elements: author, title and subject entries
Format for bibliographic citation: Has its own format
Abbreviations used: Has its own list of abbreviations
Current Indexes in the Philippines (cont.)
“Index to Agricultural Resources”
Institution: University of the Philippines at Los Baños Main Library
Date started: 1975
Disciplines/Subject Areas covered: Agriculture and related fields
Indexing policies and guidelines: Yes
Software used: WebAGRIS
Type of publications indexed: Local periodicals, graduate theses and
technical reports
Availability: Free access online
(http://agris.fao.org)(http://www.philagrinet.org.ph) and AGRIS CD
(bimonthly)
Index language used: Agrovoc
Entry elements: author, title and subject entries
Format for bibliographic citation: AGRIS format
Abbreviations used: AGRIS prescribed abbreviations
UPLB is the Philippine National Center for AGRIS and is a member of
the Philippine Agriculture Libraries & Information Service Network
(PhilAgriNet)
Issues in Indexing in the Philippines
1. Different criteria are used in evaluating and
selecting journal titles, other materials and
articles
•
Discipline/subject areas covered
•
Regularly published in the Philippines or abroad
•
Contain articles written by Filipinos and about
the Philippines
•
Of high quality and of permanent research value
•
Journal titles not indexed by other institutions
•
Relevant to the curriculum of the university or
based on the information needs of users
•
Peer-reviewed internally or externally
•
Have abstracts
Issues in Indexing in the Philippines (cont.)
2. Selection of journal titles, other materials
and articles is done by different people
or groups
•
•
Librarians/information specialists in-charge of
Filipiniana serial publications, indexing and
acquisition sections
National Journal Selection Committee consisting
of four (4) members
Issues in Indexing in the Philippines (cont.)
3. Use of either or both the natural language and
standard vocabularies to represent the
subject content of the documents
•
•
•
•
•
Some strictly follow Medical Subject Headings (MeSH),
Library of Congress Subject Headings (LCSH), Wilson
indexes, and thesauri like Unesco Thesaurus,Thesaurus of
ERIC Descriptors and Agrovoc
Some establish descriptors especially for Philippine
indigenous terms and compile a list of these as their additional
tool for indexing
Consistency in the spelling of local terms
Dilemma in inverting noun phrases or not
Use of acronyms in lieu of long names as descriptors
Issues in Indexing in the Philippines (cont.)
4. Use of varied formats to record the
bibliographic references
• Some devise their own format
• Others follow the format of Reader's Guide
to Periodical Literature (RGPL), Index
Medicus, AGRIS, and Harvard Law School
Indexes
• One follows its own Technical Abstracting
Manual
Issues in Indexing in the Philippines (cont.)
5. Varied practices in recording journal
titles, names of months and other
common terms
• Some provide the complete journal title
• Others maintain a list of abbreviations they
use and this is found in their indexing
policies/guidelines
• Others follow MEDLINE and AGRIS
prescribed abbreviations
Issues in Indexing in the Philippines (cont.)
6. Dilemma in indexing articles written in
the vernacular languages and in what
language to represent the subject
content
7. Recording of varied names used by
authors or varied forms of authors'
names
• Some maintain a name authority file
• Others simply provide cross references
from the various forms to an established
form
Issues in Indexing in the Philippines (cont.)
8. Limitations of software used and ceased
technical support from software provider
9. Dilemma of continuing to have printed
indexes which are found to be less cost
effective and less efficient due to excessive
time lag, to convert these to CD format or
to have these accessed online
Issues in Indexing in the Philippines (cont.)
10. The institutions mentioned earlier that
currently publish the indexes have
thought of doing citation indexing but
have not undertaken it for the following
reasons:
•
•
•
•
Lack of staff to do citation indexing
Need to be trained in doing citation indexing
Appropriate software to use
Not all articles indexed contain references to
documents used
Citation Analysis in the Philippines
Citation analysis in the University of the
Philippines School of Library and
Information Studies, 1983 – 2009
•
•
•
7 master's theses focused on theses and dissertations done in
different institutions along the areas of theology, nursing,
librarianship, agriculture and science and on research journals
in fisheries and biomedicine
6 undergraduate theses focused on master's theses and a
research journal
The citation analysis focused on:
–
The literature of the field
–
Types of materials cited most
–
Authors and editors cited most
–
Rate of obsolescence
Thank You!