Cambridge University Library
Authorised access points:
Headings in RDA
Written for Cambridge use by Celine Carty
1
Reminder
Heading
in AACR2
authorised access point
in RDA
= AAP
2
Overview
What is the same?
What is different?
•
New types of authorised access points
•
What’s different in existing AAPs?
What RDA says about AAPs
RDA authority records
Global database changes
3
What is the same?
Cambridge still a NACO library, creating and updating
authority records
Still doing maintenance in cambrdgedb to ensure existing
bibs use correct authorised forms
Still expect records in the cambrdgedb database to use
authorised forms
Still proposing new AAPs as required
4
Checking aaps in bib records
Make sure you check every authorised access point against
the authority file
1XX, 1XX+240, 7XX, 8XX
BAM in Cataloger’s Toolkit or other methods
REMEMBER that Voyager’s own “validation” screen is not
sufficient!
highlight, click on search to see the Browse Headings List
and view authority record
5
What is different?
Family names
AACR2
• Families could only be included as subjects (LCSH) in bib
records
• LCSH for families applied for ALL families with the same
name (or variants of the same name)
RDA
• Families can be creators or contributors in bib records
• Families can be established in LC/NAF for specific families
(for use in 100 3# or 700 3#)
6
Family name example
100 3_: the specific
family in South
Carolina
600 30 applies to ALL
families with Chatman
name or variants of
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Chatman name
What is different?
Fictitious & non-human entities
AACR2
• only human beings were considered “persons” for
purposes of added entries
RDA
• “Persons include fictitious entities” (RDA 9.0) and
non-human entities
• They can be established in the LC-NAF and given
as creators/contributors
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9
Library of Congress Subject Heading (600 field)
RDA Name authority record (100 or 700 field)
10
What’s different?
Differences in how AAPs look
Existing headings will look different:
• New elements form part of the preferred name
• Jr., Sr., III, etc.
• New “occupation” qualifiers to break conflict
• Can no longer use certain types of qualifiers
• No more abbreviations
• No more fl., ca., b., d., Dept., etc.
11
Changes to personal names
Words, etc., indicating relationships are treated as part of
the preferred name and always recorded if present
RDA 9.2.2.9.5
For example, Jr., Sr., fils, père and numbers (e.g., III)
Saur, Karl-Otto, Jr.
Dumas, Alexandre, père
Hatfield, Frederick C., II
12
Qualifier of occupation
Qualify by profession or occupation
RDA 9.19.1.6
Can be professional, occupational, unpaid or recreational
Add only to distinguish one access point from another in the
absence of: birth/death dates, fuller form of name or period of
activity
13
Occupation qualifier examples
100 1# $a Niven, William $c (Clergyman)
100 1# $a Waters, Chris $c (Poet)
100 1# $a Green, Kevin $c (Angler)
100 1# $a Davies, Simon $c (Crime fiction
author)
100 1# $a Turner, Martin $c (Travel writer)
100 0# $a Big Hand $c (Musician)
14
Qualifiers that can no longer be used
Titles and terms of address not covered by RDA 9.19.1.2
Post-nominal letters denoting a degree, or membership of an
organization also not included
Abraham, Martin, Dr.
Graves, Ernest, Lt. Gen.
Young, Joseph, Rev.
Hughes, Claire, Ph. D.
Carter, Thomas, of London
None of the above is a permitted RDA authorized access
point
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No more abbreviations
AACR2
RDA
Abbreviates months
Does not abbreviate months
15th cent.
15th century
ca. 1837-ca. 1896
approximately 1837approximately 1896
fl. 1788-1803
active 1788-1803
b. 1825
1825-
d. 1945
-1945
Dept.
Department (unless name uses
the form Dept.)
16
What’s different?
Conferences
Conferences, meetings, exhibitions, fairs and festivals all now
have same rules (RDA 11.2.2.11)
• Remove from the preferred name any indication of its
number or year(s) of convocation
• Do not remove indication of frequency (Annual, Biennial,
etc.)
CAV (Conference)
NOT
CAV ’91
Annual Conference on Fishing
NOT Conference on Fishing
17
What’s different?
“Named” conferences
A conference name need not contain a word that denotes a
conference, to be considered named (and given in 111)
• Former practice followed LCRI 21.1.B1 and required the
name to include a word such as “symposium”,
“conference”, “colloquium”, etc.
• Has no equivalent in RDA or the LC-PCC PS
Freedom
Digital
May not
body so
& Faith
Library Futures
convey the idea of a corporate
add qualifier (Conference)
18
Collective & individual conference
name authority records
RDA requires both individual and collective conference
name authority records (RDA & LC-PCC PS 11.13.1.8)
• Records created for individual conferences
• Records created for individual instances of sequential
conferences
• Records created for collective run of sequential
conferences
British Knitting Conference $n (4th : $d 2010 : $c
Norwich, England)
British Knitting Conference
British Knitting Conference $n (4th : $d 2010 : $c
Norwich, England)
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Individual conference names
Individual conference name authority record:
• Used for a single instance of an ongoing (sequential)
conference or for individual one-off conferences
• NARs now needed for single instances of ongoing
conferences:
111 2# $a Conference on Bats $n (3rd : $d 1999 : $c
Whitby, England)
111 2# $a BTR (Conference) $n (2nd : $d 2002 : $c
University of Iowa)
Individual name authority record for exact name must exist
20
Collective conference names
Collective conference name authority record
• Used for the whole series of an ongoing conference
111 2#
$a Conference on Bats
111 2#
$a BTR (Conference)
Individual and collective records co-exist on the authority
file, for most conferences you will need both a collective
and an individual authority record
21
22
23
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AACR2 conference names
Existing AACR2 authority records do not follow the
individual/collective pattern
Existing records are flagged with a 667 note:
667 ## $a THIS 1XX FIELD CANNOT BE USED
UNDER RDA UNTIL THIS RECORD HAS BEEN
REVIEWED AND/OR UPDATED
This means this authorised form cannot be used in RDA bib
records (though it can be used for AACR2 records). Pass to
NACO cataloguer for upgrading to RDA.
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What’s different?
Specific changes
Changes for authorised access points for works/expressions
• 130, 240, 700 $t, 730, etc.
• No more $l Polyglot and only one language in $l
Changes for authorised access points for sacred scriptures
• No more abbreviations: New Testament not N.T.
• Individual books are no longer grouped under a testament
• AAP for Koran will change to Qur’an
26
AAPs for sacred texts
AACR2
RDA
Bible. O.T
Bible. N.T.
Bible. O.T. Genesis
Bible. N.T. Acts
Koran
Bible. Old Testament
Bible. New Testament
Bible. Genesis
Bible. Acts
Qur'an
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What’s different?
RDA means…
In general:
• More types of entities in 1XX
• More instances of 1XX in records
• More AAPs altogether
Relationship designators are not part of the authorised form
and do not appear in the authority records. Relationship
designators also do not affect indexing or searching
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What RDA says about AAPs
Recording Attributes of...
Section 3: Person, Family & Corporate Body
Ch. 8: General Guidelines
Ch. 9: Identifying Persons
Ch. 10: Identifying Families
Ch. 11: Identifying Corporate Bodies
Section 4: Concept, Object, Event & Place
Ch. 16: Identifying Places
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What RDA says about AAPs
& relationships
Recording Relationships between...
Section 9: Persons, Families & Corporate Bodies
Ch. 29: General Guidelines
Ch. 30: Related Persons
Ch. 31: Related Families
Ch. 32: Related Corporate Bodies
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RDA Appendices for AAPs
Appendix A: Capitalization
Appendix B: Abbreviations
Appendix E: Record Syntaxes for Access Point Control
[i.e. punctuation]
Appendix F: Additional Instructions on Names of Persons
[i.e. languages]
Appendix K: Relationship Designators [...] between
Persons, Families and Corporate Bodies
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New fields for MARC authority records
046: special coded dates
370: associated place
371: address
372: field of activity
373: affiliation
374: occupation
375: gender
377: associated language
380: form of work
381: other distinguishing
characteristics of work or
expression
382: medium of
performance
383: numeric designation
of musical work
384: key
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RDA authority record
33
046 - Special coded dates
“Dates that are associated with the entity described in the
record”
$f - Birth date
$g - Death date
Eg.
$s - Start period
$t - End period
046 ## $f 19360505
100 1# $a Johnson, Enid, $d 1936-
046 ## $s 20
100 1# $a Cameron, Ian $c (Pastor)
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046 date information
Date information
Born 1949, died 1997
th
Born 24 February 1980
046
$f 1949 $g 1997
$f 19800224
Active 1730
Active 1900-1920
Active 20th century (1900s)
Active 20th-21st centuries
(1900s-2000s)
th
Conference held 14-16 Sept.
2011
$s 1730
$s 1900 |t 1920
$s 19
$s 19 |t 20
$s 20110914 $t 20110916
35
368 – Other attributes of person
or corporate body
Term to describe a type of corporate body or jurisdiction
LCSH preferred, with $2 lcsh
$a - Type of corporate body
$b - Type of jurisdiction
$c - Other designation
E.g. 368 ## $a Societies $2 lcsh
368 ## $a Congresses and conventions $2 lcsh
368 ## $b Cities and towns $2 lcsh
36
370 - Associated place
“A town, city, province, state, and/or country associated with
persons, corporate bodies, families [etc.]”
$a - Place of birth (NR)
$b - Place of death (NR)
$c - Associated country (R)
$e - Place of residence/headquarters (R)
$f - Other associated place (R)
37
370 examples
100 1$a Singer, Isaac Bashevis, $d 1904-1991
370
$a Radzimyn, Poland $b Surfside, Fla.
[born: Radzimyn, Poland; died: Surfside,
Fla.]
100 1$a Parker, Bobby $c (Poet)
370 $c Great Britain $e Kidderminster,
England
[associated country: Great Britain;
residence: Kidderminster]
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371 - Address
“An address (as well as electronic access information such
as email, telephone, fax, TTY, etc. numbers) associated with
the entity described in the record”
$a - Address
$b - City
$c - Intermediate jurisdiction
$d - Country
$e - Postal code
$m - Electronic mail address
39
372 - Field of Activity
“A field of endeavor or area of expertise in which the person
or corporate body is or was engaged”
LCSH terms are preferred, $2 lcsh
$a - Field of activity
100 1# $a Shelley, Percy Bysshe, $d 1792-1822
372 ## $a Poetry $2 lcsh
100 1# $a James, Charles, $d 1989372 ## $a Philately $a Philosophy $2 lcsh
40
373 – Associated group
“Information about a group, institution, association, etc., that
is associated with the entity ”
LC/NAF terms preferred, $2 naf
$a - Associated group
E.g. 100 1# $a Ashton, John, $d 1947373 ## $a University of Leeds $2 naf
100 1# $a Jones-Williams, Mari
373 ## $a BBC Wales $2 naf
41
374 - Occupation
“Information about profession or occupation in which a
person works or has worked”
LCSH terms are preferred, $2 lcsh
$a - Occupation
E.g.
100 1# $a Brown, Philippa
374 ## $a College teachers $2 lcsh
100 1# $a Stevens, Peter $c (Painter)
374 ## $a Painters $2 lcsh
42
372, 374 and occupation qualifiers
LCSH terms that are suitable in 374
374 $a Motion picture producers and directors $2 lcsh
are sometimes unsuitable as an addition to the access point
100 1# $a Jackson, Richard $c (Motion picture producer)
Addition to access point can correspond to both 372 and 374:
100 1# $a Paterson, Craig $c (Lecturer in
criminology)
372 ## $a Criminology $2 lcsh
374 ## $a College teachers $2 lcsh
43
375 - Gender
$a - Gender (R)
375 ## $a male
375 ## $a female
44
377 - Associated Language
$a - Language code
$l – Language term
100 1# $aNabokov, Vladimir, $d 1899-1977
377 ## $a rus $a eng
100 1# $a Zingani, Willie T.
377 ## $a nya $l Chewa
[Chewa dialect is under the collective
code nya (Nyanja)]
45
378 – Fuller form of personal name
“A name element used to distinguish a person from another
person with the same name”
$q – Fuller form of personal name
100 1# $a Johnson, A. W. $q (Alva William)
378 ## $q Alva William
100 1# $a Jacoby, R. S.
378 ## $q Robert Simon
670 ## $a E-mail from author, 1 April 2013 $b
(Robert Simon Jacoby)
46
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Authority work required
Send for authority control work if:
• You need a new access point
• Authority record needs extra information (e.g. references)
• Undifferentiated record can be differentiated (e.g. by
occupation)
• Authority record is flagged with a 667 note
49
667 note
667 note:
THIS 1XX FIELD CANNOT BE USED UNDER RDA UNTIL
THIS RECORD HAS BEEN REVIEWED AND/OR UPDATED
Cannot be used in RDA records; can be used in AACR2
If you come across one in RDA cataloguing, pass it on for
NACO work via the usual workflows
50
Changes to the authority file – 1
Lots of changes for RDA done as global updates to authority
records, files released in batches to libraries
Phase 2 just underway now (March 2013):
•
•
•
•
•
Expand abbreviations (arr., acc., unacc., Dept., cent., fl., ca.)
Replace “b.” and “d.” in dates with hyphens
Change “violincello” to “cello” in headings
Changes to Bible and Koran headings
Modify “Selections” to “Works. Selections”
www.loc.gov/aba/rda/pdf/lcnaf_rdaphase.pdf
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Changes to the authority file - 2
During Phase 2, please be patient!
There will be a delay in dealing with the large number of
updated records locally, but they are being done.
Put in Toolkit request or email Fiona Grant in Authority
Control as usual, but be aware that there is a huge amount of
work going on behind the scenes
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More information
The slides for this presentation, along with lots of other RDA
resources and documentation, are available from:
http://www.lib.cam.ac.uk/libraries/login/RDA/docs.html
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