2014 CENSOF GLOBAL CONFERENCE
“CUSTOMER SATISFACTION – HIGH 5 WITH CENSOF”
~EVOLUTION FROM MODIFIED TO ACCRUED CASH SYSTEM~
Zulkiflee bin Othman
Bursar
UPM - HISTORY & BACKGROUNDS
1931
School of Agriculture, Malaya
1947
1971
College of Agriculture, Malaya
Universiti Pertanian Malaysia
1997 UNIVERSITI PUTRA MALAYSIA
UPM a ‘Research University’ 2006
PUTRA
:
UNIVERSITY OF GARDEN & GREENS
GREENMETRIC WORLD UNIVERSITY RANKING
1 6 TH
, 2013
UPM – FACTS & FIGURE
1. Campus Size
: 1,822.82 hectares
2. Academic Entities
: 16 Faculties
: 09 Institutes
: 01 Academy
5. No. of Students
: Undergraduate (15,322)
: Postgraduate (12,392)
6. No. of International Students
: Undergraduate (444)
: Postgraduate (3872)
3. No. of Academic Programmes
: Postgraduate (65)
- By course work (61)
- By research (4 - 265 fields of studies)
: Undergraduate (52)
: Resource
4. Human
: Total Academic Staff (1,595)
- 85.5% of academic staff are PhD holders
: Total Non – Academic Staff (4,341)
UPM
VISION
To become a
university of
international
repute
MISSION
To make meaningful contributions
towards wealth creation, nation
building and universal human
advancement through the
exploration and dissemination of
knowledge
ORGANIZATION CHART
BURSAR’S OFFICE, UPM
VISION
To be a department that
provides financial services
to support the UPM vision
towards a world-class
University
MISSION
To
provide
quality
financial
services, transparent, efficient and
effective as well as referral centers
in financial matters to support
learning and research activities
BURSAR’S OFFICE, ORGANIZATION CHART
BURSAR
(JUSA C)
TIMBALAN
BENDAHARI
W54
KANAN
(W54)
8
UPM’S FINANCIAL
SERVICES ENTITY
BIL. STAF PEJABAT BURSAR
Kumpulan
Jumlah
Jusa C
(Jawatan Utama Sektor
Awam)
1
Staf Kumpulan
Pengurusan & Profesional
38
Staf Kumpulan Pelaksana
Tetap=141
Kontrak =31
172
Jumlah
211
NUMBERS OF STAFF
Kumpulan
Jumlah
Jusa C
(Jawatan Utama Sektor
Awam)
1
Staf Kumpulan
Pengurusan & Profesional
38
Staf Kumpulan Pelaksana
Tetap=141
Kontrak =31
172
Jumlah
211
FINANCIAL SYSTEMS
SAGA
Standard Accounting For Government Agency
- since 2003 (version 6.4)
- since 2007 (version 7.4)
- 2015: version 8.2
SAS
Student Accounting System
2015: upgrade
FAMS
Fixed Asset Management System
E-IHRAMS
e-Integrated Human Resource Management Systems
e-Claim
Staff Claim
7 CORE BUSINESS
INCOME
GENERATION
BUDGETARY
PAYMENT
ASSET
MANAGEMENT
ACCOUNT
PROCUREMENT
REVENUE
MANAGEMENT
CHRONOLOGY OF FINANCIAL SYSTEMS
IN UPM
SMPK
• Main Frame
Technology,
• IBM platform
• 13 years
• 1989 – 2002
• Modified Accrual
Method
 Debtors and
Creditors
accounted end of
the year
SAGA
• 2002 Development &
Implementation
• Compliant to
PKPA 1/1996
(replaced by
PKPA 1/2011)
• 2003 - Go Live
• 7 modules
SAGA – Technical
Application in db INFORMIX
UPM platform - db Oracle
Port Over to db Oracle in 6 months time
to cater UPM requirement
 2003 - Started with Ver 6.2
 2007 - Upgraded to Ver 7.4
 2003: 133 licenses, 2007: 158 licenses



SAGA – Technical
2003: Integration with 2 subsystems
 SAS & Front End Receipting

Additional integration with
 e-IHRAMS, FAMS, e-Perolehan, e-Claim

User Training

Mass training – all users
throughout UPM
◦ Bursar’s staffs, Main Campus
◦ Staffs of Cost Centres which are
involved with financial services
◦ Staffs of Bintulu Campus
(financial)
Monitoring by
Central Agency

SAGA implementation - monitored
closely by the JANM periodically

Platform to share information with
other Agencies
Comparison
Modified Cash
- SMPK
Yearly account closing
Accrued
- SISTEM SAGA
Daily account closing
Timely preparation of Financial
Statement
Not integrated, multiple-point
data entry
Integrated modules and singlepoint data entry
Time consuming and need for
data massage
Able to generate reports required
by the Management and Ministry
Manual
Financial Report Writer tool for
reporting
Comparison
Modified Cash
-SMPK
Accrued
-SISTEM SAGA
Bank Reconciliation done
manually
Bank Statement can be uploaded
for Bank Reconciliation
Time consuming in
extracting data
Data extraction for audit purposes
Modified
Support accrual basis and able to
produce report in accrual basis and
cash basis format
Payment through cheque
Payment through EFT
Automatic Audit Trail Function
Able to back-up and restore data
IMPACT
YEAR
SUBMISSION OF FINANCIAL
STATEMENT
2000
10 SEPT 2001
2001
11 MAY 2002
2002
28 APR 2003
2003
11 JUN 2004
2004
30 MAY 2005
2005
28 APR 2006
2006
15 MAR 2007
2007
22 FEB 2008
2008
30 JAN 2009
2009
12 FEB 2010
2010
31 JAN 2011
2011
31 JAN 2012
2012
4 MAR 2013
2013
12 FEB 2014
IMPACT
CLEAN REPORTS














2000
2001
2002
2003
2004
2005
2006
2007
2008
2009
2010
2011
2012
2013
ACHIEVEMENT
2012: Autonomy University Status
2010: SWA-Accreditation University
(Self-Accreditation) Status
2007: Research University (RU)
Status
ACHIEVEMENT
MS ISO 9001:2000
PROVISION OF
FINANCIAL SERVICES
3RD AUGUST 2007
ACHIEVEMENT
MS ISO 9001:2008
UPM - 1 CERTIFICATE
ON AUGUST 2012
BURSAR’S OFFICE LEADS
THE FINANCIAL PROCESS
ACHIEVEMENT
Anugerah Kualiti
Pengurusan Kewangan
(AKPK 2007)
Kategori Badan
Berkanun
ACHIEVEMENT
FINALIST ANUGERAH INOVASI
PENGURUSAN KEWANGAN
2011
MS ISO 9001:2008 1 CERTIFICATE
ACHIEVEMENT
ACCOUNTABILITY INDEX
YEAR 2010
1ST RANKING AMONG
31 STATUTORY BODIES
93.76%
CATEGORY: EXCELLENT
SCORE: 4 STAR
ACHIEVEMENT
ACCOUNTABILITY INDEX
YEAR 2013
1ST RANKING AMONG IPTA
93.07%
CATEGORY: EXCELLENT
SCORE: 4 STAR
Thank you
Pejabat Bursar, Universiti Putra Malaysia
43400 UPM Serdang, Selangor Darul Ehsan
Tel: 03-8946 6222 E-mel: bursar@upm.my