Technical and Vocational Education and
Training Colleges
Registration and Enrolment Processes
2015 Academic Year
Portfolio Committee on Higher Education and Training
18 February 2015
Presentation Outline
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Preparations for 2015 Registration
TVET Colleges Indicative Budget
Components of the Programme Funding
TVET Colleges Indicative Bursary Allocation
Elements Covered by the TVET College
Bursary Scheme
Registration Process
Campuses Visited to Monitor Registration
Achievements to Date
Challenges and Solutions
Conclusion
2
Preparations for 2015 Registration
• TVET colleges submitted their enrolment plans, inclusive of
programme offerings and enrolment figures through the submission
of Strategic, Annual Performance and Operational Plans to the
Department
• 2015/16 TVET college Strategic Plans were approved by the
Minister in 2014
• The 2015 TVET college calendar and enrolment schedule was
distributed to colleges in the last quarter of 2014
• Colleges held open days/weeks and early applications and preregistration took place from the last quarter of 2014
• Bursary applications are integrated into the college application
process
• 10% of bursary allocations (advance) was paid to ALL colleges in
January 2015
• Bursary allocations for 2015 = R2.2 billion
3
TVET Colleges Indicative Budget Allocation
Challenges & Solutions – Registration Process
2015/16
% share
• Some colleges reported 2014/15
long queues.
o Mechanisms to reinforce
pre-registration
838 630
000
889and
347 the
000 improvement
14%
Eastern
Cape
of IT systems are explored.
389 424 000
412 975 000
7%
Statecolleges reported
• Free
Some
disruptions during registration, e.g.
1 364College
872 000 NEHAWU
1 447 412
000
23%
Eastcape Midlands TVET
members
disrupted
Gauteng
the registration process.
1 033 932 000
1 096 460 000
18%
KwaZulu-Natal
o This matter was swiftly dealt with and additional support
657 723 000
697 499 000
11%
Limpopo
through trained provincial officials provided to the college.
000
438 893 000
7%
• Mpumalanga
IT system failure reported413
at 864
3 colleges.
o These colleges are upgrading
systems
94 427 000 their IT100
138 000and a special
2%
Northern Cape
workshop on strengthening IT systems and reporting
314 409 000
333 423 000
5%
North requirements
West
was held with the colleges on 3 February 2015.
892 000 fees 763
000
12%
• Western
Some colleges
requested719
registration
from427
students.
Cape
o These colleges are
streamline
bursary
5 827to173
000
6 the
179 574
000 application
100%
Total
process
to the registration process.
Average
Baseline
o Affording
6.0%are
Growth
Rate fromstudents who do not qualify for bursaries
encouraged
to pay. Re-enforcement of communication in this
2014 to
2015
regard is prioritised.
4
Components of Programme Funding
• The programme budget allocation for TVET colleges is
determined in terms of the Norms and Standards for
funding.
• It consists of the following:
- Compensation of Employees for all TVET colleges
appointed to offer Ministerial approved programmes
(NCV and Report 191)
- Operational costs for the TVET colleges
- Goods and Services costs for provincial TVET
colleges units
- From 2015/16 Compensation of Employees budget
allocation will be retained in the Department to pay
for salaries of college employees due to the
function shift
5
TVET Colleges Indicative Bursary Allocation
2014/15
2015/16
% share
Eastern Cape
227 212 000
237 981 000
11%
Free State
148 253 000
154 665 000
7%
Gauteng
467 933 000
488 707 000
22%
KwaZulu-Natal
447 349 000
467 891 000
21%
Limpopo
281 502 000
294 618 000
13%
Mpumalanga
129 184 000
135 107 000
6%
43 215 000
45 182 000
2%
North West
135 579 000
141 667 000
6%
Western Cape
227 510 000
238 182 000
11%
2 107 737 000
2 204 000 000
Northern Cape
Total
Average Baseline
Growth Rate from
2014 to 2015
100%
5%
6
Components Covered by the Bursary in TVET
Colleges
• The bursary allocation for TVET colleges consists of
the following:
 Tuition Fees; and
 Allowances (Transport and Accommodation)
• This form of funding is channeled through NSFAS
• NSFAS pays TVET colleges on a claim basis
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Registration - 2015
• New students receive counselling for career choices
• Colleges conduct placement tests (not for exclusion)
but for correct programme choice advice and
identification of possible academic support
• Colleges process registration according to the detailed
enrolment and registration plan provided in the
preceding year (2014)
• DHET including trained provincial officials provided
support during the registration and enrolment process
• New and “old” students went through induction
programmes
• Classes commenced on 19 January 2015
8
Monitoring Registration at TVET College Campuses
• A total of 146 college campuses were visited during the
registration period
• Priority was given to colleges requiring support
Province
No. of college campuses
visited
Eastern Cape
28
Free State
19
Gauteng
18
KwaZulu-Natal
19
Limpopo
17
Mpumalanga
8
Northern Cape
6
North West
10
Western Cape
21
TOTAL
146
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Achievements (Preliminary data)
Province
Eastern Cape
NC(V)
L2-L4
N1-N3
Intro to
N4
N4-N6
Eng.
N4-N6
Business
Other
Total
13 646
3 841
522
1 681
10 370
597
30 657
5 020
4 914
330
2 135
10 933
193
23 525
Gauteng
21 138
14 233
1 709
7 376
16 280
1 107
61 843
KwaZulu-Natal
14 772
5 865
76
3 150
14 585
169
38 617
Limpopo
20 896
9 932
235
3 665
14 001
353
49 082
Mpumalanga
9 666
4 173
289
1 639
3 011
50
18 828
Northern Cape
2 089
1 069
31
94
2 461
839
6 583
North West
5 906
3 456
0
1 049
4 764
51
15 226
Western Cape
8 302
5 010
470
1 402
10 171
3 228
28 583
101 435
52 493
3 662
22 191
86 576
6 587 272 944
Free State
TOTAL
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Trends
• There are more students enrolling for NATED
programmes compared to the NC(V) programmes
o This could be as a result of more Matriculants entering
the system and not wanting to repeat the same level
o It could also be that it is easier for college to increase
headcount enrolment via NATED programmes
• Only few colleges offer the Introduction to N4 Programme
• Enrolment in the Ministerial approved programmes is
significantly more than in occupational programmes
• In the N4 to N6 enrolments, significantly more students
enrol for Business Studies compared to Engineering
Studies
• The last enrolment date for data collection for the first
quarter is 20 February 2015
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Achievements
• Over years the enrolment and registration planning
process has improved and better prepared colleges for
the registration process
• TVET colleges that pre-enrolled in the last quarter of
2014 experienced fewer/shorter queues
• TVET colleges with good IT systems for enrolment and
good bandwidth processed registration faster
• The training of officials at campuses enabled accurate
and prompt reporting on the registration processes and
challenges were attended to faster
12
Challenges and Solutions
• Some colleges reported long queues
o Mechanisms to reinforce pre-registration and the improvement of IT
systems are explored
• Some colleges reported disruptions during registration, e.g. Eastcape
Midlands TVET College NEHAWU members disrupted the registration
process
o This matter was swiftly dealt with and additional support through
trained provincial officials provided to the college
• IT system failure reported at 3 colleges
o These colleges are upgrading their IT systems and a special workshop
on strengthening IT systems and reporting requirements was held with
colleges on 3 February 2015
• Some colleges requested registration fees from students
o Colleges are to streamline the bursary application process to the
registration process
o Students who afford and do not qualify for bursaries are encouraged
to pay fees. Re-enforcement of communication in this regard is
prioritised
13
Conclusion
• The final date for the capturing and reporting on the first quarter
enrolment figures is 20 February 2015
• A draft policy has been developed for the verification of the college
enrolments, which will be conducted by external college auditors.
This complies with the Auditor-General requirements
• Current enrolment trends point to a steadily growing TVET college
sector
14
Thank You