VTAC Application Process and Selection 2009

What is VTAC?
VTAC Victorian Tertiary Admissions Centre
- is the body that processes the tertiary applications,
Scholarships & SEAS applications
- is not a government body
- is a non-profit organization
- scales VCE Study Scores & calculates the ATAR
VCAA Victorian Curriculum & Assessment Authority
- designs VCE Curriculum & Assessment
- provides VTAC with VCE Study Scores
Resources for parents & students
VTAC Guide 2014 is a reference book
www.vtac.edu.au definitive resource
Blog for everyone
Facebook – preferred method for parents
and students Facebook.com/vtacguide
Twitter - @vtacguide
How to use the VTAC Guide
Important dates & fees – p 1 - 2
Relevant Information pp 5 - 62
Index of courses pp 63 – 120
Course Information pp 121 – 424
An index of major study areas pp 425 445
Types of Courses
Commonwealth Supported Places
Course codes end in 1 e.g. 1400514301 (CSP)
Deakin University – Health Science
Full Fee Course codes end in 2
Payment is required up front
(Some type 2 courses available for admission into degree courses at TAFE
but majority are for courses at Independent Tertiary Colleges)
Example Elly Lukas Beauty Therapy College 9600196052 (DFP)
(Domestic Fee Place)
International Fee courses – end in 3 e.g. 1400514303 (IFP)
TAFE Courses – majority are government funded and end in 4
Useful web site http://www.goingtouni.gov.au
Online course entry
VTAC heading: This heading is created for the VTAC
Guide and CourseSearch only.
Campus, VTAC course code and fee-type: Only courses with
applications through VTAC have VTAC course codes. These
codes show which institution, campus, course and type of course
fees you are applying for.
Check the application method.
Qualification, title, length: The official title of the course and
number of years to complete the course.
Brief description about the course.
All material in this presentation is copyrighted.
Online Course Entry continued
Major studies: Provide a broader picture of what
the course is about. Should be used as a research
tool. i.e. Journalism
Prerequisites: Are compulsory – if a student doesn’t
meet prerequisites then won’t be considered for the
Middle-band: Provides additional bonus to the
ATAR – it can assist students whose ATAR is a bit
lower than the required ATAR.
Selection mode: provides a broad overview of what
is considered as part of the selection.
Extra requirements: are compulsory requirements
that must be done, in addition to applying. Must be
taken seriously.
Independent Tertiary Institutions
- offer courses on a full fee basis
- range from 1-4 years full time
- subject to an accreditation system
e.g Photography Studies College
Endeavour College of Natural Health
Elly Lukas Beauty Therapy College
Qualifications through VTAC
VET qualifications
Higher education
• Undergraduate
Certificate III
Certificate IV
Advanced Diploma
– Advanced Diploma
– Associate Degrees
– Bachelor
• Post graduate
– Masters
– Graduate entry teaching
Refer to Page 11 – Colour Coding of Courses
Application Procedure
Students must register for a VTAC ID by logging on to
Students answer a number of questions …VTAC ID will be given
Students will be asked to select their own Pin number
Students log into VTAC User Account to apply for courses (using
VTAC ID and Pin)
The VTAC User Account is also where students will
- apply for scholarships
- apply for SEAS (can only proceed after preferences submitted)
- update personal details
- change pin
- change preferences
- email VTAC
- get their ATAR & Offer
Receive VTAC ID and PIN
Login to VTAC User Account
Apply for courses
Apply for SEAS
Apply for
To register with VTAC and enter
preferences online you need Java
installed on your computer
What the registration includes:
• Identification:
– Students need to include their name and date
of birth as registered with VASS and on
CourseLink. If different use what’s registered
then change.
• Citizenship type
The year 12 question!
Registration continued…
• Residential address
Always use an Australian address – if students are
going overseas check messages from the message
centre in the User account.
• Include a four digit PIN
• Confirmation for students before submitting:
The VTAC user account
The SEAS application is activated
once the course application has been
The course
To add course preferences: Select
institution and/or course or type in the course
To move a course on the preference list use
the up/down buttons.
To delete a course use the x button.
Information and permissions
Confirmation screen
Payment screen
Cost of applying
immediate online payment (timely applic)
Late application
Very Late application
Student’s responsibility to complete application
accurately, answer all relevant questions and provide
required information.
Payment is via:
– Credit card/Visa or MasterCard Debit
– PayPal
Don’t pay by the due date, the application won’t be
processed and passed on.
Extra Requirements
What is an Extra Requirement?
e.g. Interview,Form,Folio,Audition
What is Additional Information?
Information Session, Bonus Points
Pre-requisites Units 3 & 4 a study score of at
least 30 in English (ESL) or 25 in any other
English (Raw score not the scaled up score)
VTAC Personal Statement Online access via
VTAC User Account
Listing Courses
Courses should be arranged in order of preference
Maximum of 12 courses
Applications close 27 September 2013
Safety net
….if still unsure students should…….
Assess skills & strengths
Use Job Guide, Course Search in VTAC site
Know course options – single degrees,
combined degrees, TAFE
Have obtained information from Institutions,
Open Days, parents, teachers…
Employment prospects
Style of learning TAFE (hands on) Uni (theory)
Location & style of Campus
Investigate majors, minors …..
Special Consideration – Special Entry Access Schemes
Pages 28 - 42
• Different types of special consideration:
– SEAS through VTAC
– Others directly to the institution
• The Special Entry Access Scheme (SEAS) is the
umbrella program run by a number of institutions
through VTAC
Allows selection officers to grant special consideration to applicants who have
experienced educational disadvantage
It is not a get out of jail free card or a guarantee of getting into a course
SEAS Continued
• To access the SEAS application, applicants must:
– Register with VTAC and create their VTAC user account and
– Submit a course application
– SEAS only becomes available after the course application has
been submitted.
– No course application, no SEAS.
• Support documentation must be in by the closing date.
• Students can go in and change/resubmit their SEAS as
many times as they like before the closing date.
• Closes: 5.00pm 8 October
SEAS Categories include
Category 1: Personal information and location
Category 2: Non-English speaking background
Category 3: Difficult circumstances
Category 4: Disadvantage financial background
Category 5: Disability or medical condition
Category 6:
– Schools Access La Trobe (SALT)
– University of Ballarat (REEP)
– Victoria University (PPP) schemes.
• Other institutions recognise these factors, but
take their applications via Category 1.
Applicants should apply for Category 1 to be
considered for other university underrepresented schools schemes.
Key to a successful submission:
- Meet all the eligibility criteria
- Tell the truth
- Keep the application individual
- Demonstrate IMPACT
- Clear and concise supporting documents
- Provide a timeframe for the disadvantage
• The scholarships application:
Opens 9.00am 6 August
Closes 5.00pm 18 October 2013
• All students are encouraged to apply - let the system sort out if you
are eligible or not.
• Victorian universities provide their own scholarships to assist
students both through VTAC and directly.
• Scholarships determined via the VTAC scholarships application may
be awarded to:
– students suffering with financial difficulties
– Indigenous Australians and
– other equity and access groups as defined by each institution.
The Australian Tertiary Admission Rank
• The ATAR:
– Is not a score out of 100 it is reported as a rank
between 0.00 and 99.95
– Allows tertiary institutions to compare students who
have completed different combinations of VCE
– Is calculated by VTAC solely for use by institutions.
• An ATAR of 75.00 means that a student with
that ATAR has achieved VCE results that places
them in the top 25% of the Year 12 age group.
Results and Change of Preference
Results will be available on 16 December
- internet ….resultsandatar.vic.edu.au
- SMS (must pre register)
Change of Preference 16 – 23 December (12noon)
Period where students can add, remove or put
preferences in different order.
Mrs Connolly available at school
Golden Rules of Change of
• Before changing preferences students
should check:
– Last years selection data – don’t panic if the
ATAR is slightly lower, still put it down.
Selection data fluctuates annually.
– Extra requirements to make sure they are
– Prerequisites – to make sure they meet them.
How to read selection data
The Clearly in: is the ATAR at
or above which everyone who
applied and was eligible for this
course received an offer.
The % below is the percentage
of offers made to applicants with
an ATAR lower than the clearly
This also gives you some idea on
the percentage of people who had
an ATAR lower than the clearly in
but received bonuses to boost
them up into the offered group.
Round 1
Round 2
17 January 2014
6 February 2014
Accepting an offer
Offers and enrolment instructions can be accessed by logging
into VTAC User Account (on VTAC website) at the specified periods for each
offer round.
Students also receive an offer letter by mail if VTAC fees paid.
Verbal offers have no status.
To accept the course students must enrol in the course.
The Offer Rounds
• If students do not pay their processing fee they
won’t be considered for offers.
• All offers are provisional and subject to accurate
information being supplied by the applicant.
• Rounds of offers:
– Round one offers – majority of offers are made
– Round two offers – smaller number of offers – filling
– After round 1:
• Negotiated offer (for all applicants)
• Supplementary offers (for all applicants)
Offers Continued
• Always accept an offer you receive
• Never wait to see if you get a better offer
in round two
• If you don’t accept any of the offers you
have been made, you are not eligible for a
supplementary offer
• Negotiated offers are no guarantee for an
offer, unless the institution accepts you
How do I enrol?
Enrolment procedures will be outlined in
offer letter (also available on student VTAC User Account)
Students can only enrol in one course and are
required to attend in person on a specific
date and time.
If unable to attend sudents must nominate a
Proxy…..plan ahead
Negotiated Offers
• Ensure course requirements have been met, including
extra requirements such as interviews, folios etc.
• Check place availability with the course selection officer
and what additional documentation you may have to
provide. Then:
• Complete the negotiated offer request in the VTAC user
• If the status is pending, the student can choose to change their course
• If the status is approved, the student will receive an offer in the next
round and is not eligible for any further offers.
• If the status is rejected the student can submit another request for
another course.
Supplementary Offer
• Available only if student has not received
an offer in Rounds 1 or 2 or
• Have not been granted an Negotiated offer
• Have given VTAC permission to release
their application to all courses with
Things to remember
Applying Interstate
Always check for new/cancelled courses
Change of Address
Change of Pin Number
GAP year
Don’t panic
Important dates
VTAC Applications Open
VTAC Applications Close
27 September
SEAS Schemes close
8 October
VCE Results & ATAR
16 December
Via mail
17 December
Change of Preference closes 23 December
First Round Offers
17 January
Second Round Offers
6 February
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