Graduate School Workshop

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International Student
Overview
Office of International Services
http://www.ncsu.edu/ois/faculty/training.php
320 Daniels Hall
Tel: 919-515-2961
Fax: 919-515-1402
July 13, 2011
Name
Primarily advises students, scholars, faculty & staff in:
Thomas Greene
College of Design
College of Textiles
College of Education
Provost
College of Management
College of Humanities & Social Sciences (Nieke)
College of Natural Resources (Kelia)
Electrical & Computer Engineering (Thomas)
Mechanical & Aerospace Engineering (Nieke)
Operations Research (Nieke)
Biomanufacturing Training and Education Center (BTEC)
Chemical & Biomolecular Engineering
Civil, Construction & Environmental Engineering
Computer Science
College of Physical & Mathematical Sciences
Biological & Agricultural Engineering
Biomedical Engineering
Industrial & Systems Engineering
Integrated Manufacturing & Systems Engineering
Materials Science & Engineering
Nuclear Engineering
College of Agricultural & Life Sciences
College of Veterinary Medicine
Elizabeth Behringer
(On temporary leave)
Kelia Hubbard
Nieke Ploemen-Guillory
On Campus Employment
http://www.ncsu.edu/ois/faculty/employment.php
Employment Eligibility is determined by the student’s immigration
status; F-1 and J-1 students may be eligible for employment if
they are maintaining lawful status, in good academic standing,
and enrolled full-time (as defined by the Graduate School).
On Campus Employment should not continue beyond the
end date of the student’s last registered semester (end
date of Graduate Appointment will likely need to be
amended).
On campus employment is best defined as employment for which
payment is received through NC State Payroll (not Accounting)
and is usually physically on the NC State campus (including
Centennial Campus and the CVM campus).
This presentation is for general information for NC State hiring units and is not to be construed as legal advice or employment
authorization. For more information, please contact OIS.
On Campus Employment (continued)
On-campus employment for all appointments combined is
strictly limited to 20 hours / week; may be full-time (more
than 20 hours) during breaks and as long as the student is
pre-registered for the following semester.
J-1 students must obtain written employment authorization
from their J-1 Program Sponsor (OIS for students whose
program sponsor is NC State) before beginning any type of
employment:
http://www.ncsu.edu/ois/forms/student.php
International students on non-immigrant visas other
than J-1 and F-1 likely are not eligible for employment.
This presentation is for general information for NC State hiring units and is not to be construed as legal advice or employment
authorization. For more information, please contact OIS.
Off Campus Employment
http://www.ncsu.edu/ois/faculty/employment.php
Students in F-1 or J-1 status are lawfully required to
have prior written authorization from OIS and/or USCIS
to work off-campus.
Curricular Practical Training (CPT) authorization includes a new I-20 and cover letter from OIS:
Optional Practical Training (OPT) authorization includes a new I-20 from OIS and an Employment
Authorization Document (EAD) issued by USCIS (90
day processing with USCIS):
J-1 Academic Training authorization - includes a new
DS-2019 and cover letter from OIS.
This presentation is for general information for NC State hiring units and is not to be construed as legal advice or employment
authorization. For more information, please contact OIS.
Important Employment Reminders:
F-1 and J-1 students must stop working if they become
out of status, change status, do not enroll or intend to
enroll, or complete their program.
All off-campus employment must be authorized in
writing by OIS or USCIS prior to working.
Hiring units are responsible for ensuring no other
active appointments are in the system for F-1 or J-1
employees prior to triggering workflow (on-campus
employment is limited to 20 hours / week – except
during breaks).
This presentation is for general information for NC State hiring units and is not to be construed as legal advice or employment
authorization. For more information, please contact OIS.
Enrollment
http://www.ncsu.edu/ois/faculty/enrollment.php
International Students in F-1 or J-1 student status
must maintain continuous full-time enrollment
throughout their degree program
http://www.ncsu.edu/ois/current/enrollment.php
International Students must make acceptable
academic progress
http://www.ncsu.edu/ois/current/acadsuccess.php
OIS does not define full-time enrollment, give advice
on course placement or credit hours
This presentation is for general information for NC State hiring units and is not to be construed as legal advice or
employment authorization. For more information, please contact OIS.
Reduced Course Load
A student may be eligible for a Reduced Course
Load (RCL) under certain conditions:
Student is in his/her final semester.
Or, is medically unable to maintain a full-time course
load.
Or is having difficulty during the first semester of
enrollment due to improper course placement or
unfamiliarity with the US educational system
http://www.ncsu.edu/ois/current/exceptions.php
This presentation is for general information for NC State hiring units and is not to be construed as legal advice or
employment authorization. For more information, please contact OIS.
Change in Curriculum/Level
F-1 and J-1 students are required to notify
OIS of any change in their degree program,
the events below are reportable events in
SEVIS:
Change of major: http://www.ncsu.edu/ois/current/cic.php
Change of degree level (e.g. MS to Ph.D.)
http://www.ncsu.edu/ois/current/cil.php
Addition of a second major or minor
This presentation is for general information for NC State hiring units and is not to be construed as legal advice or
employment authorization. For more information, please contact OIS.
Change in Curriculum/Level (continued)
OIS defers to the academic department to
confirm the students anticipated completion date
and the effective start semester for any change.
OIS will issue a new I-20/DS-2019 based on the
information provided by the academic
department and Graduate School
Changes in curriculum related to thesis/nonthesis options do not require a new I-20/DS2019 unless an I-20/DS-2019 extension is
required.
This presentation is for general information for NC State hiring units and is not to be construed as legal advice or
employment authorization. For more information, please contact OIS.
New Students Fall 2011
A new F-1 or J-1 student is eligible to work oncampus if the student has:
 Entered the US
 Checked in with his/her department
 Check-in with OIS is needed for E-Verify and SSn
purposes.
The I-94 card will provide the “Date of Entry” into the
US and baseline employment eligibility start date.
This presentation is for general information for NC State hiring units and is not to be construed as legal advice or
employment authorization. For more information, please contact OIS.
New Students Arriving Late
http://www.ncsu.edu/ois/current/latearrival.php
The reporting date is 8-17-2011 for both the I-20
and DS-2019 for incoming Fall 2011 students.
OIS cannot give “permission” for late arrivals;
students are advised to contact the department to
request permission if arriving after 08/17/11.
Academic department may provide a “no objection”
letter to student to help facilitate entry into the US.
Students must arrive and check in with OIS no later
than the morning of 08/30/2011.
This presentation is for general information for NC State hiring units and is not to be construed as legal advice or
employment authorization. For more information, please contact OIS.
New Transfer Students – Employment Eligibility
An F-1 or J-1 student is eligible to work oncampus up to 30 days in advance of 8/17/2011 if
OIS has issued the transfer-in I-20 or DS-2019.
If the SEVIS transfer (release) date has not
occurred, the student has no employment
eligibility at NC State.
OIS is unable to issue the I-20 or DS-2019 for F1 and J-1 transfers until the SEVIS release date,
which may occur after the first day of classes.
This presentation is for general information for NC State hiring units and is not to be construed as legal advice or
employment authorization. For more information, please contact OIS.
Change of Status Student – Employment Eligibility
Student is eligible to work once the approval
notice for a change of status to F-1 is received
(and is current) and OIS updates the visa permit
data panel in SIS.
Some prior statuses (F-2, B-1/B-2) do not allow
any level of study until the change of status
approval notice is received.
This presentation is for general information for NC State hiring units and is not to be construed as legal
advice or employment authorization. For more information, please contact OIS.
Reminders – Important Dates
Information Fair, Thursday August 11th, 2011. Talley
Student Center 2-4 p.m.
New International Student Orientation, Friday, August
12th, 2011. Talley Student Center, 8:00am-5:00pm.
Required for all new and transfer international students
All new students, including transfer students, are
REQUIRED to check-in with (OIS) soon after their arrival
at NC State. http://www.ncsu.edu/ois/orientation/checkin.php
Student Success Session, Wednesday, August 24th, 2011.
Talley Student Center, 1:00pm-2:15pm.
Health & Safety Session, Tuesday, September 13th,2011.
Talley Student Center, Ballroom, 1:00pm-3:00pm.
This presentation is for general information for NC State hiring units and is not to be construed as legal
advice or employment authorization. For more information, please contact OIS.
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