Campus-Based Programs
WVASFAA Spring Conference 2011
Damia Dobbs
West Virginia University
Thursday, April 21, 2011
Campus-Based Programs
There are 3 campus-based programs
1.
Federal Supplemental Educational Opportunity Grant
Program (FSEOG)
2.
Federal Work-Study Program (FWS)
3.
Federal Perkins Loan Program
Participating in Campus-based
Programs
 Must be approved to participate in Title IV
programs
 Must apply to participate in campus-based
programs and report expenditures
electronically on an annual basis
Common Provisions
There are 6 common provisions for the campusbased programs:
 Reasonable portion requirement
 Matching requirement
 Transferring funds between programs
 Administrative Cost Allowance (ACA)
 Carry-forward and carry-back provisions
 Underutilization
Reasonable Portion Criteria
This is the requirement to offer a reasonable
portion of a campus-based program’s
allocation to independent and part-time
students

Schools who base packaging on enrollment hours
must offer a reasonable portion to all full-time, parttime and less than half-time students
 Applies to all campus-based programs
Matching Requirement
The requirement to provide a nonfederal
contribution, or match, for each program for
which the school receives a federal allocation
 Applies to all campus-based programs, but
amounts vary
FSEOG Matching Requirement
Nonfederal share match may be on:
 Individual basis
 Aggregate basis
 Fund-specific basis
FWS Matching Requirement
Federal share may not exceed:
 75% for public agency, nonprofit organization, or
school itself
 90% for certain public agencies and private nonprofit
organizations
 100% for literacy activities, reading tutor, math tutor,
or civic education and preparation
 50% for private for-profit organization
Perkins Matching Requirement
 Federal capital contribution (FCC)
 Institutional capital contribution (ICC)
must equal at least 1/3 of the school’s
FCC
Transferring Funds Between Programs
The ability to transfer funds between campusbased programs



A school may transfer Perkins loan funds to its FSEOG and
FWS accounts
FWS funds may be moved to its FSEOG and Perkins Loan
accounts
FSEOG funds may only be transferred to FWS accounts
 Applies to all campus-based programs
Administrative Cost Allowance
A school’s entitlement to an administrative cost
allowance, or ACA, for its participation in the
campus-based programs

The amount of ACA is based on the total amount of campusbased funds the school uses to make Federal Perkins
Loans, pay FWS wages, and award FSEOG funds during
the award year.
 Applies to all campus-based programs
Carry-Forward and Carry-Back
Provisions
To help a school manage its FSEOG and FWS
allocations, the school has certain options to carry
forward and to carry back a portion of its total
allocations from these programs for use either in the
upcoming or prior award year
Carry-Forward and Carry-Back
Provisions cont.
 May carry forward up to 10% of its current award year for
expenditures incurred during any part of prior award year
 May carry back and spend up to 10% incurred during any part of
prior award year
 May carry back and spend any portion of its current award year
to:
-make FSEOG awards for payment periods beginning after
May 1st and ending no later than June 30th of prior award
year
-pay FWS wages earned on or after May 1st and no later
than June 30th of prior year
FSEOG: Selection Groups
 There are two FSEOG selection groups
-funds are awarded first to students with the lowest EFC’s
who are eligible for a Federal Pell Grant
-remaining award funds to students with the lowest EFC’s
who are not eligible for a Federal Pell Grant
 Cannot award on a first-come, first-serve
basis
 Cannot set arbitrary expected family
contribution (EFC) levels which it will not
consider students for awards
FWS Program: Eligible Employment
 May employ students in a wide range of jobs
including internships, practica, and assistantships
 Eligible employers may include the school itself,
including proprietary schools, state or local public
agencies, federal agencies other than the
Department of ED, private nonprofit organizations,
and for-profit organizations
 If the employer is not the school itself, the school
must have a written agreement with the organization
providing the job
FWS Program: Payment to Students
 May pay nonfederal share of student’s wages in the
form of noncash contributions (tuition, fees, services,
and or equipment)
 Noncash contributions must be paid before the end of
the student’s final payroll period
 The federal share of FWS wages may not be used to
pay fringe benefits such as sick leave, vacation pay,
holiday pay, or to any of the employer’s required
share of Social Security, worker’s compensation,
retirement benefits, welfare or insurance programs
FWS Program: Community Service
 Must expend 7% of FWS allocation for
community service employment
 Offering 7% in awards is not sufficient, the
school must actually spend the 7%
 A school that does not meet these
expenditure requirements may be subject to
financial penalities
Federal Perkins Loan Program:
Student Eligibility
 Primary use is to make loans to students
 Meet general student eligibility criteria
 Willingness to repay loan
Federal Perkins Loan Program
 School must use Federal Perkins Loan
Master Promissory Note (MPN)
 May use paper MPN (eMPN)
 The school may choose to use the Perkins
MPN as a single award year promissory note
or as a multi-award year promissory note
Federal Perkins Loan Program
 School must provide certain loan information
called pre-disbursement disclosures before
first disbursement for an award year
 Exit counseling is required before the
borrower ceases at least half-time enrollment
Federal Perkins Loan Program
 Must include repayment information during
exit counseling
 Repayment begins when a borrower ceases
to be enrolled at least half time
 There is a 9 month grace period before
repayment begins
Federal Perkins Loan Program
Loan payments may be postponed and/or
canceled under certain conditions:
 Deferment
 Forbearance
 Cancellation
 Discharge
Federal Perkins Loan Program
 Failure to repay can result in default
 Default carries significant consequences for
the borrower, including loss of eligibility for
federal financial aid, loss of deferment and
cancellation benefits, and notification of the
default to national credit bureaus
 A defaulted loan may be rehabilitated only
once
Campus-Based Programs
Questions?