WELCOME TO
PRINCIPALS’ MEETING
24-09-2010
Dr. G.K.VISWANADH
Director of Evaluation i/c
JAWAHARLAL NEHRU
TECHNOLOGICAL UNIVERSITY HYDERABAD
Kukatpally, Hyderabad – 500 085, Andhra Pradesh (India)
STRUCTURE OF EXAMINATION BRANCH
Vice-Chancellor
Rector
Registrar
Director of Evaluation
Controller
of
Exams
Addl.
Addl.
Controller Controller of
of Exams
Exams
(Academic)
(On-line)
Addl.
Controller
of Exams
(EDEP)
Addl.
Controller of
Exams
(PG &
Redressal )
STRUCTURE OF EXAMINATION BRANCH contd..
Director of Evaluation
ACE(1)
ACE(2)
ACE(3)
ACE (4)
I B.Tech
B.Pharm
II B.Tech
M.Tech/
M.Pharm
III B.Tech
MCA
IV B.Tech
MBA
ACTIVITIES OF EXAM. BRANCH
PRE-EXAMINATION
Clearance
 Question Bank Preparation,
Scheduling of Examinations
On-line registration & Hall tickets
 Non-confidential material
ACTIVITIES OF EXAM. BRANCH
DURING EXAMINATIONS
Uploading of Question Papers (EDEP)
Measures for smooth conduct of exams
Monitoring D-Form Uploads.
ACTIVITIES OF EXAM. BRANCH
POST EXAMINATION
 Valuation of scripts
 Processing Declaration of Results
 Review on Malpractice cases
 Issue of Certificates etc.
Class work
•
•
•
•
I Year B.Tech Class work from 04-10-2010
I Year B.Pharm Class work from 04-10-2010
I Year M.Tech Class work ( to be notified later)
I MCA / MBA Class work from 27-09-2010
• Arrangements for conduct of classes
• College codes for new colleges in JNTU website
and in Exam portal by 28th Sept. 2010
Academic calendar for First year B.Tech/B.Pharm
(2010-2011)
s.No
Event
Date & Day
Duration
1
Orientation program
04-10-2010
To
09-10-2010
One week
2
Commencement of class work
and I spell of instruction for
units 1 & 2
11-10-2010
to
18-12-2010
10 weeks
3
1st Mid Term Examinations **
Timings:
10.00 am To 12.00 Noon
(Forenoon Session)
2.00 pm To 4.00 pm (Afternoon
Session )
24-12-2010
to
23-12-2010
4 Days
s.No
Event
Date & Day
4
2nd Spell of Instructions for
Units 3,4&5
24-12-2010
to
05-03-2011
10 Weeks
5
2nd Mid Term Examinations
Timings:
10.00 am To 12.00 Noon
(Forenoon Session )
2.00 pm To 4.00 pm
(Afternoon Session )
07-03-2011
to
10-03-2011
4 Days
6
3rd Spell of Instructions
for Units 6, 7&8
11-03-2011
to
14-05-2011
Duration
10 Weeks
s.No
Event
Date & Day
Duration
7
3rd Mid Term Examinations
Timings:
10.00 am To 12.00 Noon
(Forenoon Session )
2.00 pm To 4.00 pm
(Afternoon Session )
16-05-2011
to
19-05-2011
4 Days
8
Preparation and Practical
Examinations
20-05-2011
to
28-05-2011
9 Days
9
End Examinations
30-05-2011
to
11-06-2011
2 Weeks
s.No
Event
10
Summer Vacation
11
Commencement of Class
work for II Year B.Tech I
Sem for the academic year
2011-2012
Date & Day
13-06-2011
to
02-07-2011
04-07-2011
Duration
3 Weeks
----
Principal’s Role During Examination
• Director/Principal as Chief Superintendent for all
university examinations
• Browse the examination portal everyday
• Download the required information
• Action to be taken on the correspondence
JNTU EXAMINATION PORTAL
http://122.252.228.133
www.exams.jntu.ac.in
HALL TICKET NUMBER GENERATION
• Key for allotting Roll Numbers/Hall Ticket Numbers for the I
year B.Tech./ B.Pharm Students admitted, is given below.
The Roll Number & Hall Ticket Number are same.
The Code adopted is 10 Character length
Example
1
0
Year of
Admission
X
4
1
A
College
Code
0
5
Branch
Code
B.Tech Regular
Student
Admitted in
First Year
Course Code
(B.Tech.)
0
1
Serial No.
of Student
Example
1
0
Year of
Admission
X
4
5
A
College
Code
0
5
Branch
Code
B.Tech Student
Admitted in
Second Year
First Sem
(Lateral Entry)
Course Code
(B.Tech.)
0
1
Serial No.
of Student
CLEARANCE of admissions
• Schedule for clearance of admissions
• Furnish the necessary documents in person on
the specified date
• No admission after 4 weeks in the case of
semester course
• No admission after 8 weeks in the case of
year course
• Remit University student registration fee
(USRF) in time
Conduct of Mid-term Examinations
• Stick to the schedule given
calendar
• Conduct examinations both
afternoon sessions
• Complete the examinations
First Year
• Take 5 more days for
reconciliation with students
in the academic
in forenoon and
in four days for
valuation
and
Conduct of Midterm Examinations
contd..
• Upload the mid term marks of objective and
subjective tests of each subject within 5 days
of the completion of the last examination.
• For subjective tests the institutions are
required to conduct by setting a question
paper by the subject teacher.
Practical examinations
• Conduct Internal examinations for practicals
during last spell of instruction days in the
respective laboratory class time tables.
• University practical Examinations under the
supervision of Principal with external
examiner
• Adhere to the time schedule given in the
academic calendar
Practical examinations
(contd..)
• Award lists for End - practical exams in OMR
form ( NO counterfoil)
• Original award lists are to be dispatched to
the university
• Photocopy must be kept in sealed cover
under the safe custody of the Principal
University theory examinations
• The examinations are conducted through
EDEP system
• EDEP (Electronic Distribution of Examination
Papers)
• Issue of Hall-Tickets by the University after
clearance
ISSUE OF HALL TICKETS
NO Hall Ticket - without detention list
Notification for Nov 2010 examinations –
issued already ( in the portal and website).
ISSUE OF HALL TICKETS
Principals/ Chief superintendents to
check the clearance of admission,
eligibility criteria with respect to credits
and attendance before issuing the hall
ticket
to
the
candidates.
Transfer of students
• Whenever a student is seeking transfer of
college
• Check the promotion status
• Take a letter from previous college, certifying he/she
was not detained in the previous semester.
• Ensure online registration is done at your college
• Ensure down load of Hall ticket
• Ensure submission of sessional marks is done using
excel templates upload only
D-form upload
• Upload during last one hour of exam
• Do not miss to upload
• It has lot of impact even if one college do not
upload in time or miss to upload.
• Total present/absent can not be finalized.
• Wrong upload-present in D-form for absent
candidate --cross check with answer scripts
• Impact: Abnormal delay in declaration of
result even after completion of valuation.
Online Registration
• Timely registrations
• Thorough verification for subject registrations
• Correct upload of name, Photograph, etc.
• Timely upload of detention lists
• Download of Hall Tickets
•Thorough verification of Hall Tickets
Upload of sessional marks
• First & Second cycle after 5 days of last exam.
• Download all finalized marks.
• Display in the notice board
• Allow 3 days for verification
• Any change should be brought to the notice of exam
branch
• No correction in sessional marks after result
declaration.
• Ensure that marks are uploaded from your college
USRF
• Adhere to the schedules for payment of USRF
– University Student Registration Fee
• Rs. 2500/- per Candidate for First year
• Rs. 1500/- per Candidate for Second & Third
years
• Rs. 1500/- per Candidate for LES of Fourth
year
• Last date for payment is postponed to 30-092010
OMR ANSWER BOOKS
specific to the candidate
No alterations in OMR books permitted
Part 1 to be detached by the invigilator
Part 1 bundle to be handed over seperately
OMR Answer Book
EDEP – Training
• EDEP (Electronic Distribution of Examination
Papers)
• One high-end desk-top computer with
minimum of 1 GB RAM
• Biometric finger print capturing unit
• Finger prints of all students of final year must
be uploaded during February – 2011
• RFID Degree Certificates to all students
CONDUCT OF EXAMINATIONS
In case of any problem, report to University
examination Branch
 Obtaining question papers/password from
other institutions is strictly prohibited
 Cell Phones and other electronic gadgets
except calculators are strictly prohibited in the
examination halls and possession of these come
under malpractice case
CONDUCT OF EXAMINATIONS contd..
Ensure smooth conduct of examinations
Observers to follow all the given instructions
Special squad visits the Examination centers
Any malpractice cases noticed by squad will be
viewed seriously to the extent of cancellation of
centers
Pack the answer books and part 1 in the
presence of observers
Arrange to send the answer books immediately
Dispatch of answer scripts
• Verification of the answer scripts after
conduct of examination w.r.t D-form
• Packing & sealing before dispatch to the
University
• Dispatch on same day of Exam
MALPRACTICE CASES
• Prohibition of Cell phones
• Formation of malpractice (MP) prevention committee
• Specific recommendation as per norms
Enclosures for M.P report
– M.P (prevention) committee report
– Letter from student
– Letter from invigilator
– Answer script
– Objectionable material
– Covering letter from Chief Superintendent
Dispatch on same day of Exam to CE separately
COURT CASES
Report all the Court cases duly to the University without
fail
Dispatch answer scripts relating to Court cases and
malpractice to
Smt. M Indira Rani,
Addl. Controller of Exams (Academic),
Examinations Building,
JNTUH, Kukatpally,
HYDERABAD-500085.
CO-OPERATION FROM PRINCIPAL
• Timely action for all the letters
• Student details on the reverse of the DD for
transcripts etc..,
• Involvement of teachers for
– Question bank preparation
– Observer duties
– Spot valuation
– For any other confidential duties
CO-OPERATION FROM PRINCIPAL (contd…)
•
•
•
•
Finalization of detention list
Adherence to academic regulations
Number of working days
Verification and display of sessional marks
SPOT VALUATION
All Principals are requested to depute faculty for
spot valuation
Minimum Five years Experience desirable for valuers
At least Three years Experience in certain subjects is must.
Must have taught the subject at least once for taking up
valuation in a particular subject
SPOT VALUATION
Instructions to the valuers, chief examiners
available in the Portal.
Co-operation from the spot centers is solicited
to stick to the schedules notified for valuation
Major initiations/reforms in this year
• Biometric/RFID Identity cards to
– The employees working in Exam Branch
– The authorized employees of affiliated Colleges
• Survivelance System
– Entire campus is under 24 X 7 survivelance
system
Payment system and VPN
• It is proposed to avoid DD submissions, in
phased manner, completely
• Payments to University either by using on-line
challan (payable at any branch of SBH) and by
Payment gate-way
• Likely date of implementation: 15th Oct., 2010
Best Practices for Evaluation
 The nodal centres along with identified spot centres
carry out this “Noble task”.
 The valuation has to be done by teachers with strong
moral values.
 An invitation to the teacher to be involved in valuation
and becoming
part of a confidential team of the
University but not for a source of earning of Rs. 12/per script.
 The teacher should feel proud of being identified in a
trust worthy team and discharge his/her duty with
utmost sincerity honesty and uniformity.
 This will solve many problems of exam branch.
REMUNERATION FOR EXAMINATIONS
Theory and Practical Examinations ---- as per
University rules in Vogue
External examiner compulsory for conducting
practical examinations
The expenditure for the above may be met from
the examination fee amount retained by the
colleges (recently enhanced to Rs.200/- per
candidate)
Finally,
Request to all the chief superintendents to strictly adhere to
 Utmost confidentiality
 timely download of EDEP file
 use of high speed copiers
 prevent any pilferage of question papers
 distribute correct set number in exam halls
 Malpractice free examinations
 timely upload of D-form
 verify and bundle correct set number-wise scripts
 verify correct bubbling of data by students
 issue correct pre-printed answer books
 dispatch the answer script bundles in time
 draft senior teachers as hall invigilators
 select appropriate OIE’s and system administrators
The Examination Branch Wishes to Express
sincere thanks for the continued, unstinted
support in all respects for smooth, efficient and
timely conduct of Examinations and Evaluation
We expect the same co-operation in future for
conduct of the University Examinations.
THANK YOU