SULA Best Practices
Fri, Nov 14, 2014
9:00 – 10:00 am
SULA Best Practices
Overview
• SULA Best Practices
• Changes in SULA are a great opportunity
to know more about DL.
• This session will cover:
– Process Loan Dates, why they matter
– SULA setup, tricks and tips
– Reviewing your CRSU files, what to do with
them.
– Awarding ideas in the future for students with
less than 1 REP left.
2
• Jaimie Borisch
– CampusVue
• Tara O’Neil
– PeopleSoft
• Sara Peterson
– Banner
• Vicky Somers
– DataTel
• Kristin Stuhr-Mootz
– CampusVue
• Lyndsey Thomas
– Powerfaids
3
• COD Processing
• SULA Basics
– Department & School Responsibilities
– SULA Setup AY and LP
– PS: AY and LP 2013-2014
• SULA Advanced
– Awarding with less than 1 REP left
4
SULA Basics
Let’s focus on the fundamentals of SULA
5
Overview
Department & School Responsibilities
ED will calculate and inform students and schools using
additional data reported by schools.
CPS
• Inform school of
first-time
borrower and
progress toward
limit
• Inform student
that they are
subject to a limit
COD
• Determine who is
a first-time
borrower
• Calculate MEP,
REP and SUP
• Reject loans
• Inform schools
NSLDS
• Determine
eligibility for
interest subsidy
Loan Servicers
• Communicate
with borrower
• Stop subsidy
6
COD Reporting Requirements
Existing: Guidance GEN 13-13 given for 2013-2014
• Loan Period Dates
• Academic Year Dates
* http://ifap.ed.gov/dpcletters/GEN1313.html
7
COD
Reporting
Requirements
COD AY and LP in PS: Origination
Existing: Guidance GEN 13-13 given for 2013-2014
• Loan Period Dates
• Academic Year Dates
8
COD Academic Year Schema Tags
Specific AY & LP Guidance GEN 13-13 given for 2013-2014
 A Direct Loan’s academic year tags in the
COD schema are <AcademicYearBeginDate>
and <AcademicYearEndDate>.
 Schools must populate these tags with the
exact beginning and ending dates of the
loan’s academic year (the period to which the
annual loan limit applies).
 A summer term that is treated as a header or trailer to a
Scheduled Academic Year must be included in the
academic year dates only if the student will actually be 9
receiving that Direct Loan type for the summer.
COD Loan Period Schema Tags
Specific AY & LP Guidance GEN 13-13 given for 2013-2014
 A Direct Loan’s loan period tags in the COD
schema are <FinancialAwardBeginDate> and
<FinancialAwardEndDate>.
 These tags must be populated with the exact dates of the
loan period of the loan, and may need to be updated
based on the student's actual enrollment or other eligibility
issues.
10
COD AY and LP Lifecycle
Ex: Attends Fall/Spring and Subsequently Attends Summer Term as Trailer
Student’s Enrollment Pattern
Anticipated
Actual
Fall and Spring
Fall, Spring and
Summer
• Option 1: Originate a new loan for the summer term and
extend the academic year ending date for the existing fallspring loan to include the summer term. Marquette uses
this option. All Summer awarding done on separate Item
type
• Option 2: Increase the loan amount of the existing fallspring loan and extend both the loan period and the
academic year ending dates to include the summer term. 11
COD AY and LP Lifecycle
Ex: Attends Fall/Spring and Subsequently Attends Summer Term as Trailer
Contd.
Option 1: Originating a New Loan
School’s Reporting to COD for Fall-Spring Loan
Initially
Begin Date
End Date
Loan Period
August 26, 2013
May 9, 2014
Academic Year
August 26, 2013
May 9, 2014
School’s Reporting to COD for Summer-Only Loan
Begin Date
End Date
Loan Period
May 24, 2014
August 1, 2014
Academic Year
August 26, 2013
August 1, 2014
12
COD AY and LP Lifecycle
Ex: Attends Fall/Spring and Subsequently Attends Summer Term as Trailer
Contd.
Option 1: Originating a New Loan
School’s Reporting to COD for Fall-Spring Loan
Updated
Begin Date
End Date
Loan Period
August 26, 2013
May 9, 2014
Academic Year
August 26, 2013
August 1, 2014
School’s Reporting to COD for Summer-Only Loan
Begin Date
End Date
Loan Period
May 24, 2014
August 1, 2014
Academic Year
August 26, 2013
August 1, 2014
13
COD AY and LP Lifecycle
Ex: Attends Fall/Spring and Subsequently Attends Summer Term as Trailer
Contd.
Option 2: Extending the Academic Year and Loan Period for the
Existing Loan
School’s Reporting to COD for Fall-Spring-Summer Loan
Initial
Updated
Begin Date
End Date
Begin Date
End Date
Loan Period
August 26,
2013
May 9, 2014
August 26,
2013
August 1,
2014
Academic Year
August 26,
2013
May 9, 2014
August 26,
2013
August 1,
2014
14
COD AY and LP Lifecycle
Ex: Attends Fall/Spring and Subsequently Attends Summer Term as Trailer
Contd.
•
AYLP-Q4: Will all loan types necessarily have the same loan period and
academic year dates?
AYLP-A4: No. There are circumstances in which different loan types would have
different loan periods or academic years. For example, if a school uses a
scheduled academic year consisting of fall and spring semesters, with the
summer term treated as a trailer to the scheduled academic year, and the student
receives all Direct Subsidized Loan eligibility for fall and spring, does not receive
all Direct Unsubsidized Loan eligibility for the fall and spring semesters, and then
attends the summer term and requests a loan, the Direct Subsidized Loan would
have a loan period and academic year consisting of the fall and spring semesters,
and the Direct Unsubsidized Loan(s) would have loan period(s) and academic
year(s) spanning the fall, spring, and summer terms. [December 20, 2013]
http://www.ifap.ed.gov/150PercentDirectSubsidizedLoanLimitInfo/FAQ.html#AYLP-Q6
15
PS: AY and LP 2013-2014
Ex: Attends Fall/Spring and Subsequently Attends Summer Term as Trailer
Contd.
• In PS our AY is defaulted to Aug-Aug
• Next we run:
1. Pop Update to make sure Orig will be selected by DL
out: Offer Activity = Adjustment (SCC_POP_UPD)
2. Origination (FAPLBOG1)
3. Process Loan Dates twice (SFA_LNDTUPDT) *included Loan type
to deal with AYLP-Q4
a) AY Changes
I. Shorten all loans to May AY if in those Careers
II. Extend all loans to Aug AY if in Career or Summer Paid
III. Shorten all loans to May AY if Summer loan unpaid
b) LP Changes
i.
ii.
Shorten to Fall LP End only if Fall only
Shorten to Spring LP Start only if Spring only
16
PS: AY and LP 2013-2014
Ex: Attends F/S now Plans to Attend for Summer Term (Trailer) cont.
1. Pop Update to make sure Orig will be selected
by DL out: Offer Activity = Adjustment
(SCC_POP_UPD)
17
PS: AY and LP 2013-2014
Ex: Attends F/S Semesters and Now Attends for Summer Term (Trailer) cont.
3. Process Loan Dates twice (SFA_LNDTUPDT)
*included Loan type to deal with AYLP-Q4
a) AY Changes
I. Shorten all loans to May AY if in those Careers
II. Extend all loans to Aug AY if in Career or Summer Paid
III. Shorten all loans to May AY if Summer loan unpaid
18
PS: AY and LP 2013-2014
Ex: Attends F/S Semesters Now Attends for Summer Term (Trailer) cont.
3. Process Loan Dates twice (SFA_LNDTUPDT)
*included Loan type to deal with AYLP-Q4
b. LP Changes
i.
ii.
Shorten to Fall LP End only if Fall only
Shorten to Spring LP Start only if Spring only
19
PS: COD Reporting Requirements
COD AY and LP in PS: COD Response (CRSU)
Existing: Guidance GEN 13-13 given for 2013-2014
• Loan Period Dates
• Academic Year Dates
20
PS: COD Reporting Requirements
COD SUP in PS: COD Response Disb Acknowledgement
Existing: Guidance GEN 13-13 given for 2013-2014
• Loan Period Dates
• Academic Year Dates
21
SULA Changes to NSLDS
22
http://ifap.ed.gov/nsldsmaterials/attachments/NSLDSNewsletter46.docx
SULA Changes to NSLDS in PS
23
Overview SULA Changed/New* Files
Department & School Responsibilities
ED will calculate and inform students and schools using
additional data reported by schools.
CPS
• Inform school of
first-time
borrower and
progress toward
limit
• Inform student
that they are
subject to a limit
COD
• Determine who is
a first-time
borrower
• Calculate MEP,
REP and SUP
• Reject loans
• Inform schools
NSLDS
• Determine
eligibility for
interest subsidy
Loan Servicers
• Communicate
with borrower
• Stop subsidy
24
SULA Changes Reports / Files
•
NSLDS- Existing
•
School Portfolio Report (SCHPR1) will include:
– Subsidy usage and tracking information
– A loan’s subsidy status
•
NSLDS- New
•
Subsidized Usage School Report (SCHSB1) will include:
–
–
–
–
–
•
Subsidy usage and tracking information in attendance at school
Sub Usage Period (SUP)
Program enrollment information
A loan’s subsidy status
Rec’d in SAIG as SUBRPTOP
COD- New
•
Common Record SULA Calc Ack CRSU15OP will include:
– Awards with Subsidized Usage Calculation change, but no school reported on that day
– Subsidy usage and tracking information updates processed
25
– A loan’s subsidy status
COD Message Classes http://www.ifap.ed.gov/codtechref/attachments/1415CODTechRefVol2Sec2MessageClasses.pdf
SULA Changes Reports / Files
•
COD- New Cont’d
•
DL Subsidized Usage Change Report will include:
• First time borrowers whose subsidized usage has
changed within the past week
• Maximum Eligibility Period (MEP)
• Remaining Eligibility Period (REP)
• Sub Usage Period (SUP)
•
•
Displays all loans at your school
• Sent to all schools meeting the “trigger” for that borrower
Posted weekly to your school NewsBox
•
•
CSV format
•
•
A school can opt out of receiving the report
Import into an Excel spreadsheet for sorting
Replaces the Direct Subsidized Loan Usage Limit report from 2013
https://www.fsadownload.ed.gov/Repository/CODTechRef1415June/1415CODTechRefVol6Sec8Reports.pdf
26
NSLDS Enrollment Reporting
Requirements
Existing:
• Enrollment Status – ½ and FT
New: Required 7/1/14 (to be submitted by 10/1)
•
•
•
•
•
•
•
CIP
Credential Level
Program Length
Length of Title IV Academic Year
Flags for Prep Coursework
Flag for Teacher Certification
Enrollment Status - FT, ¾, ½
27
COD Reporting Transition
2014-2015: Need more elements to determine if at Limit
Existing: Guidance GEN 13-13 given for 2013-2014
• Loan Period Dates
• Academic Year Dates
• AY & LP COD can determine SUP starting with 2013-2014
• But COD still needed more from schools to determine Max
Eligibility Period (MEP)
• Need to get the length of the program too.
* http://ifap.ed.gov/dpcletters/GEN1313.html
28
COD Reporting Transition
COD Maximum Eligibility Period (MEP)
Existing
• Loan Period Dates
• Academic Year Dates
New for 2014-2015
•
•
•
•
•
CIP
Credential Level
Program Length  Needed to determine MEP
Length of Title IV Academic Year
Special Programs
• Flags for Prep Coursework
• Flag for Teacher Certification
• Enrollment Status (full, ½, ¾)
• Payment Period Begin Date
http://www.ifap.ed.gov/eannouncements/011714RevisedFinalRegulationsPublished150PercentEANum8.html
http://www.ifap.ed.gov/fregisters/attachments/FR051613DLProgramInterimFinalRule.pdf
29
SULA
Setup
Program Length: Academic Plan Table
New for 2014-2015
•
•
•
•
•
CIP
Credential Level
Program Length
Length of Title IV Academic Year
Special Programs
• Flags for Prep Coursework
• Flag for Teacher Certification
• Enrollment Status (full, ½, ¾)
• Payment Period Begin Date
30
Determining When Eligibility is
MEP-SUP = REP
Lost
Maximum
Eligibility
Period
150% of Program Length
All
Subsidized
Usage
Periods
Remaining
Eligibility
Period
150% limit is met and further eligibility
is lost when Remaining Eligibility
Period is zero (or less).
31
Ex: Determine Remaining Eligibility Period
MEP-SUP = REP
Student receives 3 years of Direct Subsidized Loans while
enrolled in a 2-year program.
Student then transfers to a 4-year program.
Maximum
Eligibility
Period
All
Subsidized
Usage
Periods
Remaining
Eligibility
Period
After year 3 of Upon transfer to
2-year program 4-year program
Maximum Eligibility Period
3 Years
6 Years
All Subsidized Usage Periods
3 Years
3 Years
Remaining Eligibility Period
0 Years
3 Years
32
Ex: Determine Remaining Eligibility Period
MEP-SUP = REP
Maximum
Eligibility
Period
All
Subsidized
Usage
Periods
Remaining
Eligibility
Period
After year 3 of
2-year program
Upon transfer to
4-year program
Maximum Eligibility Period
3 Years
6 Years
All Subsidized Usage Periods
3 Years
3 Years
Remaining Eligibility Period
0 Years
3 Years
Can you award a Sub Loan?
• Can you properly originate a Direct Subsidized
Loan with characteristics that create a SUP
that is <= REP?
• If REP is >= 1, the answer is always “YES”
33
SULA Sub Loan Lifecycle
MEP-SUP = REP: if REP >=1 Award Sub
The borrower is a first-time borrower
School Determines Sub Award
School submits origination record to
COD
SUP > REP
(Subsidized Usage Period > Remaining Eligibility Period)
COD will reject the loan
34
School Award based on Sub Elig
MEP-SUP = REP: if REP >=1 Award Sub
The borrower is a first-time borrower
School Determines Sub Award
School submits origination record to
COD
SUP > REP
(Subsidized Usage Period > Remaining Eligibility Period)
COD will reject the loan
35
School Award based on Sub Elig
The borrower is a first-time borrower
School Determines Sub Award
MEP-SUP = REP: if REP >=1 Award Sub
School submits origination record to COD
SUP > REP
(Subsidized Usage Period > Remaining Eligibility Period)
COD will reject the loan
Take Program Length
36
School Award based on Sub Elig
The borrower is a first-time borrower
School Determines Sub Award
MEP-SUP = REP: if REP >=1 Award Sub
School submits origination record to COD
SUP > REP
(Subsidized Usage Period > Remaining Eligibility Period)
COD will reject the loan
Take SUP from
ISIR/NSLDS
37
School Award based on Sub Elig
The borrower is a first-time borrower
School Determines Sub Award
MEP-SUP = REP: if REP >=1 Award Sub
School submits origination record to COD
SUP > REP
(Subsidized Usage Period > Remaining Eligibility Period)
COD will reject the loan
Get Program Length (PL)
MEP = PL * 1.5
REP = MEP- SUP
If REP >= 1
a_select = T
Else
a_select = F
End-if
38
Tips and Tricks: SULA Basics
• PS since our AY is defaulted to Aug-Aug
• Next we run:
1. Pop Update for inclusion in DLOUT
(SCC_POP_UPD)
2. Origination (FAPLBOG1)
3. Process Loan Dates twice (SFA_LNDTUPDT)
a)
AY Changes
i.
b)
Shorten / Extend
LP Changes
i.
Shorten
39
School
Award
based
on
Sub
Elig
Workaround Equation until can get Acad Plan View Fixed
The borrower is a first-time borrower
School Determines Sub Award
School submits origination record to COD
SUP > REP
Challenge: Program Length Defined on Acad Plan
Can’t get field unless in effdt view
Vote on Product Enhancement Tracker 2484*
(Subsidized Usage Period > Remaining Eligibility Period)
COD will reject the loan
Get Program Length (PL)
MEP = PL * 1.5
REP = MEP- SUP
If REP >= 1
a_select = T
Else
a_select = F
End-if
40
Tips and Tricks:
SULA Basics
41
Tips
and
Tricks:
SULA
Basics
MEP-SUP = REP
Maximum
Eligibility
Period
All
Subsidized
Usage
Periods
Remaining
Eligibility
Period
After year 3 of
2-year program
Upon transfer to
4-year program
Maximum Eligibility Period
3 Years
6 Years
All Subsidized Usage Periods
3 Years
3 Years
Remaining Eligibility Period
0 Years
3 Years
Can you award a Sub Loan?
You can determine if REP >= 1 by:
1. Getting Program Length (PL) from Acad Plan Table
2.Determine MEP = PL * 1.5
3.Determine SUP = SFA_NSLDS_LN_ELIG
4.Determine REP = MEP – SUP
5.Sub Eligible if REP >= 1
from PS_NSLDS_FATAGGRVW
42
Tips
and
Tricks
:
SULA
Basics
MEP-SUP = REP
Maximum
Eligibility
Period
All
Subsidized
Usage
Periods
Remaining
Eligibility
Period
After year 3 of
2-year program
Upon transfer to
4-year program
Maximum Eligibility Period
3 Years
6 Years
All Subsidized Usage Periods
3 Years
3 Years
Remaining Eligibility Period
0 Years
3 Years
Q: What about schools that have UGRD
programs reported in Months or Weeks:
A: You need to use the Dept. of Ed math to
determine a corresponding Year value for MEP
when determining REP.
See Gen 13-13 guidance and training on how to
do so.
43
* http://ifap.ed.gov/dpcletters/GEN1313.html
Tips
and
Tricks
:
SULA
Basics
MEP-SUP = REP
Maximum
Eligibility
Period
All
Subsidized
Usage
Periods
Remaining
Eligibility
Period
After year 3 of
2-year program
Upon transfer to
4-year program
Maximum Eligibility Period
3 Years
6 Years
All Subsidized Usage Periods
3 Years
3 Years
Remaining Eligibility Period
0 Years
3 Years
Q: What about schools that have Grad/Prof
programs reported in Months or Weeks:
A: You shouldn’t need to determine Subsidized
Eligibility for Grad/Prof programs. No action
needed.
44
Tips
and
Tricks
:
SULA
Basics
MEP-SUP = REP
Maximum
Eligibility
Period
All
Subsidized
Usage
Periods
Remaining
Eligibility
Period
After year 3 of
2-year program
Upon transfer to
4-year program
Maximum Eligibility Period
3 Years
6 Years
All Subsidized Usage Periods
3 Years
3 Years
Remaining Eligibility Period
0 Years
3 Years
Q: Are schools required to report more than:
•Academic Year
•Loan Period
•Program Length
A: Yes, Because in addition to determining REP,
there are some more advanced rules.
45
SULA Advanced
Let’s focus on Detailed Rules
46
COD
Reporting
Requirements
COD Exceptions, Exclusions and Special Rules
Existing
• Loan Period Dates
• Academic Year Dates
New for 2014-2015
•
•
•
•
•
CIP
Credential Level
Program Length
Length of Title IV Academic Year
Special Programs
• Flags for Prep Coursework
• Flag for Teacher Certification
• Enrollment Status (full, ½, ¾)
• Payment Period Begin Date
Why does COD need this?
http://www.ifap.ed.gov/eannouncements/011714RevisedFinalRegulationsPublished150PercentEANum8.html
http://www.ifap.ed.gov/fregisters/attachments/FR051613DLProgramInterimFinalRule.pdf
47
COD
Reporting
Requirements
COD Exceptions, Exclusions and Special Rules
150% Direct Subsidized Loan Limit EA #8 - Final Regulations Published 20140107
New for 2014-2015
• CIP
• Credential Level
• Program Length  Needed to determine MEP
• Length of Title IV Academic Year
• Special Programs
•Flags for Prep Coursework
•Flag for Teacher Certification
• Enrollment Status (full, ½, ¾)
Why does COD need this?
• Payment Period Begin Date
1. Rounding Subsidized Usage Periods .45 will = .5 rounded
2. Exceptions: Annual Loan Limit & Proration SUP w/ Part-Time
Enrollment Status
a. Annual Limit Exception: Annual Limit Used in one semester SUP = 1
b. Part Time Exception: Determine SUP 1st, then Prorate based on
enrollment example from above at ½ time = .5  Need Enrollment Status = ½
http://www.ifap.ed.gov/eannouncements/011714RevisedFinalRegulationsPublished150PercentEANum8.html
http://www.ifap.ed.gov/fregisters/attachments/FR051613DLProgramInterimFinalRule.pdf
48
COD
Reporting
Requirements
COD Exceptions, Exclusions and Special Rules
150% Direct Subsidized Loan Limit EA #8 - Final Regulations Published 20140107
Maximum
Eligibility
Period
All
Subsidized
Usage
Periods
Remaining
Eligibility
Period
After year 5 of 4year program
Maximum Eligibility Period
6 Years
All Subsidized Usage Periods
5.5 Year
Remaining Eligibility Period
.5 Years
Ex. only Spring getting 5500 in Sub, 2000 in Unsub
Step 1:Annual Limit Exception: Annual Limit Used in one semester
SUP = 1
a. SUP = 1
Step 2: Apply Part Time Exception:
a. SUP = .5 Prorated due to enrollment: 1 * ½ = .5
Final adjusted SUP = .5
49
COD
Reporting
Requirements
COD Exceptions, Exclusions and Special Rules
150% Direct Subsidized Loan Limit EA #8 - Final Regulations Published 20140107
New for 2014-2015
•
•
•
•
•
CIP
Credential Level
Program Length  Needed to determine MEP
Length of Title IV Academic Year
Special Programs
• Flags for Prep Coursework
• Flag for Teacher Certification
• Enrollment Status (full, ½, ¾)
Why does COD need this?
• Payment Period Begin Date
If Term Src = T*, SULA = Anticipated + Current + Remote
http://www.ifap.ed.gov/eannouncements/011714RevisedFinalRegulationsPublished150PercentEANum8.html
If Term Src <> T SULA = Taken + Remote
http://www.ifap.ed.gov/fregisters/attachments/FR051613DLProgramInterimFinalRule.pdf
*T= Based on Enrollment in Term
50
COD
Reporting
Requirements
COD Exceptions, Exclusions and Special Rules
150% Direct Subsidized Loan Limit EA #8 - Final Regulations Published 20140107
New for 2014-2015
•
•
•
•
•
CIP
Credential Level
Program Length  Needed to determine MEP
Length of Title IV Academic Year
Special Programs
• Flags for Prep Coursework
• Flag for Teacher Certification
• Enrollment Status (full, ½, ¾)
Why does COD need this?
• Payment Period Begin Date
http://www.ifap.ed.gov/eannouncements/011714RevisedFinalRegulationsPublished150PercentEANum8.html
http://www.ifap.ed.gov/fregisters/attachments/FR051613DLProgramInterimFinalRule.pdf
51
COD
Reporting
Requirements
COD Exceptions, Exclusions and Special Rules
150% Direct Subsidized Loan Limit EA #8 - Final Regulations Published 20140107
New for 2014-2015
• CIP
• Credential Level
• Program Length  Needed to determine MEP
• Length of Title IV Academic Year
• Special Programs
•Flags for Prep Coursework
Why does COD need this?
•Flag for Teacher Certification
•Enrollment Status (full, ½, ¾)
• Payment Period Begin Date
3. MEP for Bachelor's Degree Completion Programs Schools
who offer just final 2 years of Bach degree can have Program Length
of 4  Need Special Program = ‘B’
4. MEP for Special Admission Associate Degree Programs
Schools can have Program Length of 4 but needs all three:
a. PreReq for Admission need an Associate Degree already
b. Admission is competitive
c. Prepares student for Licensure or Certification in Profession
http://www.ifap.ed.gov/eannouncements/011714RevisedFinalRegulationsPublished150PercentEANum8.html
within State offered  Need Special Program = ‘A’
52
COD
Reporting
Requirements
COD Exceptions, Exclusions and Special Rules
150% Direct Subsidized Loan Limit EA #1 - Interim Regulations Published
20130516
New for 2014-2015
• CIP
• Credential Level
• Program Length  Needed to determine MEP
• Length of Title IV Academic Year
• Special Programs
•Flags for Prep Coursework
Why does COD need this?
•Flag for Teacher Certification
•Enrollment Status (full, ½, ¾)
• Payment Period Begin Date
5. NCTC Exclusion: Treatment of Teacher Certification Coursework for
Which the Institution Awards No Academic Credential (NCTC) (§
685.200(f)(7)) Statute: MAP–21 added section 455(q)(3)(B) to the
HEA
a. when determining a borrower’s remaining eligibility period for
teacher certification coursework, only periods in which a borrower
received Direct Subsidized Loans for such teacher certification
coursework are included in the borrower’s subsidized usage
period.  Need Special Program = ‘T’
http://www.ifap.ed.gov/eannouncements/011714RevisedFinalRegulationsPublished150PercentEANum8.html
53
COD
Reporting
Requirements
COD Exceptions, Exclusions and Special Rules
150% Direct Subsidized Loan Limit EA #1 - Interim Regulations Published
20130516
New for 2014-2015
• CIP
• Credential Level
• Program Length  Needed to determine MEP
• Length of Title IV Academic Year
• Special Programs
•Flags for Prep Coursework
Why does COD need this?
•Flag for Teacher Certification
•Enrollment Status (full, ½, ¾)
• Payment Period Begin Date
6. Prep Coursework SUP preparatory coursework for undergraduate
programs, preparatory coursework for graduate or professional
programs, and teacher certification coursework because they treat
loans for such coursework differently than loans for other programs.
a. Ugrd Prep Coursework SUP could create loss of eligibility
 Need Special Program = ‘U’
a. Grad Prep Coursework SUP doesn’t create loss of eligibility 
Need Special Program = ‘P’
http://www.ifap.ed.gov/eannouncements/011714RevisedFinalRegulationsPublished150PercentEANum8.html
54
COD
and
MU
COD Exceptions, Exclusions and Special Rules
150% Direct Subsidized Loan Limit EA #1 - Interim Regulations Published
20130516
New for 2014-2015
• CIP
• Credential Level
• Program Length  Needed to determine MEP
• Length of Title IV Academic Year
• Special Programs
•Flags for Prep Coursework
Why does COD need this?
•Flag for Teacher Certification
•Enrollment Status (full, ½, ¾)
• Payment Period Begin Date
a. Grad Prep Coursework SUP doesn’t create loss of eligibility 
Need Special Program = ‘P’
b. Marquette Created Grad Prep Coursework Acad Plans to report
Enrollment Reporting and COD accurately
http://www.ifap.ed.gov/eannouncements/011714RevisedFinalRegulationsPublished150PercentEANum8.html
55
COD
Reporting
Requirements
COD Exceptions, Exclusions and Special Rules
150% Direct Subsidized Loan Limit EA #1 - Interim Regulations Published
20130516
New for 2014-2015
•
•
•
•
•
CIP
Credential Level
Program Length  Needed to determine MEP
Length of Title IV Academic Year
Special Programs
• Flags for Prep Coursework
• Flag for Teacher Certification
• Enrollment Status (full, ½, ¾)
Why does COD need this?
• Payment Period Begin Date
http://www.ifap.ed.gov/eannouncements/011714RevisedFinalRegulationsPublished150PercentEANum8.html
56
COD
Reporting
Requirements
COD Exceptions, Exclusions and Special Rules
150% Direct Subsidized Loan Limit EA #1 - Interim Regulations Published
20130516
New for 2014-2015
•
•
•
•
•
CIP
Credential Level
Program Length  Needed to determine MEP
Length of Title IV Academic Year
Special Programs
• Flags for Prep Coursework
• Flag for Teacher Certification
• Enrollment Status (full, ½, ¾)
Why does COD need this?
• Payment Period Begin Date
http://www.ifap.ed.gov/eannouncements/011714RevisedFinalRegulationsPublished150PercentEANum8.html
57
COD
Reporting
Requirements
COD Exceptions, Exclusions and Special Rules
150% Direct Subsidized Loan Limit EA #1 - Interim Regulations Published
20130516
New for 2014-2015
•
•
•
•
•
CIP
Credential Level
Program Length  Needed to determine MEP
Length of Title IV Academic Year
Special Programs
• Flags for Prep Coursework
• Flag for Teacher Certification
• Enrollment Status (full, ½, ¾)
Why does COD need this?
• Payment Period Begin Date
http://www.ifap.ed.gov/eannouncements/011714RevisedFinalRegulationsPublished150PercentEANum8.html
58
SULA Phase II New Schema 4.0A
Special Programs Values April 2014
The new <SpecialPrograms> tags.
Value
Description
A
Selective Admission Associate Program
B
Bachelor’s Degree Completion Program
N
Not Applicable
P
Preparatory Coursework Graduate/ Prof Program
T
Non-Credential Teacher Certification Program
U
Preparatory Coursework Undergraduate Program
59
SULA Phase II New Schema 4.0A
SULA Phase II – April 2014
The <ProgramCredentialLevel> tag will assist in
validating the type/length of program
Program
Credential Level
Student Level
Code
Undergraduate certificate or diploma
01
0-5 (UGRD)
Associate’s degree
02
0-5 (UGRD)
Bachelor’s degree
03
0-5 (UGRD)
Post Baccalaureate certificate
04
0-5 (UGRD)
Master’s degree
05
6-7 (Graduate)
Doctoral degree
06
6-7 (Graduate)
First Professional degree
07
6-7 (Graduate)
Graduate/Professional certificate
Non-credential programs
08
6-7 (Graduate)
99
0-5 (UGRD)
Description
(preparatory coursework/teacher certification)
60
SULA Phase II New Schema 4.0A
SULA Phase II – April 2014
COD validates the <SpecialPrograms> tag against
Grade Level on an incoming loan.
Special Programs
Tag Value
Valid Grade Levels
Sel Adm Assoc Prog
A
0-5
Bach Deg Completion
Prgm
B
0-5
Not Applicable
N
N/A
Prep Grad
P
5
Teacher Cert
T
5
Prep Undergrad
U
1, 0
Tag Not Submitted
N/A
N/A
61
Prep Coursework and
NCTC Teacher Cert Differences
For Enrollment in
an Undergraduate
Program
For Enrollment in
Grad/Professional
Program
For Enrollment in
Non Cred
Teacher Cert
(NCTC) Program
Maximum Eligibility Period
is 150% of program for
which coursework is
preparing for.
Maximum Eligibility Period is
150% of program for which
borrower most recently
received Direct Subsidized
Loan.
Maximum Eligibility Period is
150% of Non Credential
Teacher Certification program
only NCTC Direct Subsidized
Loan.
Subsidized Usage
Periods count against
maximum eligibility.
Subsidized Usage Periods
count against maximum
eligibility.
Subsidized Usage Periods
under NCTC programs
solely count against NCTC
maximum eligibility.
Enrolling could result in
loss of interest subsidy.
NOT possible to lose
interest subsidy by
enrolling.
NOT possible to lose
interest subsidy by
enrolling.
NCTC Sub never lost
62
Prep Coursework and
NCTC Teacher Cert Differences
For Enrollment in an
Undergraduate Program
For Enrollment in
Grad/Professional Program
For Enrollment in Non Cred
Teacher Cert (NCTC) Program
Maximum Eligibility Period is
150% of program for which
coursework is preparing for.
Subsidized Usage Periods
Maximum Eligibility Period is
150% of program for which
borrower most recently received
Direct Subsidized Loan.
Maximum Eligibility Period is
150% of Non Credential Teacher
Certification program only NCTC
Direct Subsidized Loan.
count against maximum
eligibility.
Enrolling could result in
loss of interest subsidy.
Subsidized Usage Periods
count against maximum
eligibility.
NOT possible to lose interest
subsidy by enrolling.
Subsidized Usage Periods under NCTC
programs solely count against NCTC
maximum eligibility.
NOT possible to lose interest
subsidy by enrolling.
NCTC Sub never lost
63
Tips and Tricks:
SULA Advanced
64
Tips and Tricks: SULA Advanced
SULA Advanced Rules impact setup needed
• There are advanced rules for SULA that require
additional fields
– Enrollment used to prorate. Is reported at the time of:
• Origination
• Finalized in each disbursement ‘bucket’
– NCTC Teacher Cert - excluded
• Has a different ‘buckets’ for Sub
– Some 2 year Programs need schools to report 4 year as
Program Length
– Prep Coursework treated differently based on
• Grad
• Undergraduate
65
Tips and Tricks: SULA Advanced
SULA Curiosities
– Assumption for determining award in basic example:
• SUP on NSLDS record will be correct.
– Noticed in 2014-2015 examples of FAH having SUP then subsequent
ISIR has no value  would lead to problems
• Relying on COD reject or CRSU information too late in process
• If packaging after some AY loan has paid:
– When one dri = true for one bucket SUP increased for whole loan
• Packaging Basic Example was for an AY loan
– If doing a loan for one semester remember the extra rules:
» Usage is Prorated days in LP/ Days in AY and rounded
» If Max Loan in one semester Usage will equal 1
» After Max loan rule then Prorate for enrollment
– Option 1 from basic AY/LP if change in Grade Level Usage > 1
• DON’T depend on COD to reject as Best Practice
66
SULA Advanced Test Your Knowledge
Ex: Less than one year Remaining Eligibility Period
Student receives 5.5 year of Direct Subsidized Loans while
enrolled in a 4-year program. Student has always been a
Part time student. Can a school award Sub?
After year 5 of 4year program
Maximum
Eligibility
Period
All
Subsidized
Usage
Periods
Remaining
Eligibility
Period
Maximum Eligibility Period
6 Years
All Subsidized Usage Periods
5.5 Year
Remaining Eligibility Period
.5 Years
Can you award a Sub Loan for the AY?
If
REP is <1, the answer is Maybe.
 Is enrollment Half time, then Yes.  Must Originate with ½ Enrollment
 Is enrollment ¾ time or Full time, then No for AY.  Only elig for Unsub**.
 **But you must make sure Sub elig met before awarding Unsub
SULA Advanced Test Your Knowledge
Ex: Less than one year Remaining Eligibility Period - Continued
All
Subsidized
Usage
Periods
Maximum
Eligibility
Period
After year 5 of 4year program
Remaining
Eligibility
Period
Maximum Eligibility Period
6 Years
All Subsidized Usage Periods
5.5 Year
Remaining Eligibility Period
.5 Years
Can you award a Sub Loan for the one Sem?
If
REP is < usage in the semester the answer is Maybe.


Cannot award full Sub Amount or SUP= 1
In this example:

Sub loan Fall only: Usage = .4 LP=Fall AY Fall/Spring Amount:5499  You must award this
way

Unsub loan for the Spring LP=Spring AY Fall/Spring Amount:2001
Schools should NOT package SUB when they expect the student to enroll in a manner that would cause the student to have a
subsidized usage period that exceeds the student’s remaining eligibility period.
If a student turns out to enroll less than full time, then you could go back and repackage the student with subsidized loan funds
and reduce the unsubsidized award by the amount of the subsidized loan for which they are eligible.
Alternatively, if you package after a student actually enrolls (and has registered for classes), you could rely on a student’s
registration as being full-time, half-time, etc., before making a decision about whether and to package.
68
School Award based on Sub Elig < 1
The borrower is a first-time borrower
School Determines Sub Award
MEP-SUP = REP: if REP <1
Determine if Elig for one Semester award
School submits origination record to COD
SUP > REP
(Subsidized Usage Period > Remaining Eligibility Period)
COD will reject the loan
Take Program Length
69
School Award based on Sub Elig < 1
The borrower is a first-time borrower
School Determines Sub Award
MEP-SUP = REP: if REP <1
Determine if Elig for one Semester award
School submits origination record to COD
SUP > REP
(Subsidized Usage Period > Remaining Eligibility Period)
COD will reject the loan
Take SUP from
ISIR/NSLDS
70
School Award based on Sub Elig < 1
The borrower is a first-time borrower
School Determines Sub Award
School submits origination record to COD
SUP > REP
MEP-SUP = REP: if REP <1
Determine if Elig for one Semester award
Not Elig for AY Sub
(Subsidized Usage Period > Remaining Eligibility Period)
COD will reject the loan
Get Program Length (PL)
MEP = PL * 1.5
REP = MEP- SUP
If REP >= 1
a_select = T
Else
a_select = F
71
End-if
School Award
based
on
Sub
Elig
<
1
MEP-SUP = REP: if REP <1
The borrower is a first-time borrower
School Determines Sub Award
School submits origination record to COD
Determine if Elig for one Semester award
Maybe elig for one Sem Sub
SUP > REP
(Subsidized Usage Period > Remaining Eligibility Period)
COD will reject the loan
Get Program Length (PL)
MEP = PL * 1.5
REP = MEP- SUP
If REP > 0
And REP < 1
Determine Sem Usage (SEM)
=Round(LP/AY,1)
If SEM <= REP
a_select = T
Else
a_select = F
End-if
72
School Award
based
on
Sub
Elig
<
1
MEP-SUP = REP: if REP <1
The borrower is a first-time borrower
School Determines Sub Award
School submits origination record to COD
Determine if Elig for one Semester award
Maybe elig for one Sem Sub
SUP > REP
(Subsidized Usage Period > Remaining Eligibility Period)
COD will reject the loan
Get Program Length (PL)
MEP = PL * 1.5
REP = MEP- SUP
If REP > 0
And REP < 1
Determine Sem Usage (SEM)
=Round(LP/AY,1)
If SEM <= REP
a_select = T
Else
a_select = F
End-if
73
School Award
based
on
Sub
Elig
<
1
MEP-SUP = REP: if REP <1
The borrower is a first-time borrower
School Determines Sub Award
School submits origination record to COD
Determine if Elig for one Semester award
Maybe elig for one Sem Sub
SUP > REP
(Subsidized Usage Period > Remaining Eligibility Period)
COD will reject the loan
Assign Max SEM_SUB = 5499
If NSLDS_LOAN_YEAR < 3
Assign Max_SEM_SUB = 4499
If NSLDS_LOAN_YEAR < 2
Assign Max_SEM_SUB = 3499
74
School Award
based
on
Sub
Elig
<
1
MEP-SUP = REP: if REP <1
The borrower is a first-time borrower
School Determines Sub Award
School submits origination record to COD
Determine if Elig for one Semester award
Maybe elig for one Sem Sub
SUP > REP
(Subsidized Usage Period > Remaining Eligibility Period)
COD will reject the loan
Assign Unsub Spring
only= Last Award
Amount
This prevents too much
Unsub in Fall
75
School Award based on Sub Elig < 1
Elig for one Sem Sub?
MUFA_PSLSUSM
The borrower is a first-time borrower
School Determine Sub Award
School submits origination record to COD
SUP > REP
(Subsidized Usage Period > Remaining Eligibility Period)
COD will reject the loan
Get Program Length (PL)
MEP = PL * 1.5
REP = MEP- SUP
If REP > 0
And REP < 1
Determne Sem Usage (SEM)
=Round(LP/AY,1)
If SEM <= REP
a_select = T
Else
a_select = F
End-if
76
School Award based on Sub Elig < 1
The borrower is a first-time borrower
School Determine Sub Award
MEP-SUP = REP: if REP <1
Determine if Elig for one Semester award
Maybe elig for one Sem Sub
School submits origination record to COD
SUP > REP
(Subsidized Usage Period > Remaining Eligibility Period)
COD will reject the loan
77
School Award based on Sub Elig < 1
The borrower is a first-time borrower
School Determines Sub Award
School submits origination record to COD
SUP > REP
MEP-SUP = REP: if REP <1
Determine if Elig for one Semester award
Maybe elig for one Sem Sub
(Subsidized Usage Period > Remaining Eligibility Period)
COD will reject the loan
This is the normal Unsub
Make sure you use a
different item type than
the spring only, in case
they are eligible for both
78
School Award based on Sub Elig < 1
Elig for one Sem Sub?
The borrower is a first-time borrower
School Determine Sub Award
School submits origination record to COD
SUP > REP
(Subsidized Usage Period > Remaining Eligibility Period)
COD will reject the loan
Find if has Fall COA
79
School Award based on Sub Elig < 1
Elig for one Sem Sub?
The borrower is a first-time borrower
School Determine Sub Award
Get Fall COA
School submits origination record to COD
SUP > REP
(Subsidized Usage Period > Remaining Eligibility Period)
COD will reject the loan
Get Spring COA
80
School Award based on Sub Elig < 1
Elig for one Sem Sub?
The borrower is a first-time borrower
School Determine Sub Award
School submits origination record to COD
SUP > REP
(Subsidized Usage Period > Remaining Eligibility Period)
COD will reject the loan
If Fall COA > Spring COA
Assign Fall Add on
= FCOA - SCOA
81
School Award based on Sub Elig < 1
Elig for one Sem Sub?
The borrower is a first-time borrower
School Determine Sub Award
School submits origination record to COD
SUP > REP
(Subsidized Usage Period > Remaining Eligibility Period)
COD will reject the loan
Assign Max SEM_SUB = 5499
If NSLDS_LOAN_YEAR < 3
Assign Max_SEM_SUB = 4499
If NSLDS_LOAN_YEAR < 2
Assign Max_SEM_SUB = 3499
Limit Sub Semester Amount
By Max_SEM_SUB and
Remaining Need / 2
+ Fall Add on
_ Fall Subtraction
82
School Award based on Sub Elig < 1
Elig for one Sem Sub?
The borrower is a first-time borrower
School Determine Sub Award
School submits origination record to COD
SUP > REP
(Subsidized Usage Period > Remaining Eligibility Period)
COD will reject the loan
To prevent overaward in
Sub for one semester:
Limit Amount
Remaining Need / 2
+ Fall Add on
_ Fall Subtraction
83
School Award based on Sub Elig < 1
Elig for one Sem Sub?
MUFA_PSLSUSM
The borrower is a first-time borrower
School Determine Sub Award
School submits origination record to COD
SUP > REP
(Subsidized Usage Period > Remaining Eligibility Period)
COD will reject the loan
Get Program Length (PL)
MEP = PL * 1.5
REP = MEP- SUP
If REP > 0
And REP < 1
Determine Sem Usage (SEM)
=Round(LP/AY,1)
If SEM <= REP
a_select = T
Else
a_select = F
End-if
84
School Award based on Sub Elig < 1
Elig for one Sem Sub?
MUFA_PSLSUSM
The borrower is a first-time borrower
School Determine Sub Award
School submits origination record to COD
SUP > REP
(Subsidized Usage Period > Remaining Eligibility Period)
COD will reject the loan
Get Program Length (PL)
MEP = PL * 1.5
REP = MEP- SUP
If REP > 0
And REP < 1
Determine Sem Usage (SEM)
=Round(LP/AY,1)
If SEM <= REP
a_select = T
Else
a_select = F
End-if
85
School Award based on Sub Elig < 1
Elig for one Sem Sub?
MUFA_PSLSUSM
The borrower is a first-time borrower
School Determine Sub Award
School submits origination record to COD
SUP > REP
(Subsidized Usage Period > Remaining Eligibility Period)
COD will reject the loan
Get Program Length (PL)
MEP = PL * 1.5
REP = MEP- SUP
If REP > 0
And REP < 1
Determine Sem Usage (SEM)
=Round(LP/AY,1)
If SEM <= REP
a_select = T
Else
a_select = F
End-if
86
School Award based on Sub Elig < 1
Elig for one Sem Sub?
MUFA_PSLSUSM
The borrower is a first-time borrower
School Determine Sub Award
School submits origination record to COD
SUP > REP
(Subsidized Usage Period > Remaining Eligibility Period)
COD will reject the loan
Get Program Length (PL)
MEP = PL * 1.5
REP = MEP- SUP
If REP > 0
And REP < 1
Determine Sem Usage (SEM)
=Round(LP/AY,1)
If SEM <= REP
a_select = T
Else
a_select = F
End-if
87
School Award based on Sub Elig < 1
Elig for one Sem Sub?
MUFA_PLASAME
The borrower is a first-time borrower
School Determine Sub Award
School submits origination record to COD
SUP > REP
(Subsidized Usage Period > Remaining Eligibility Period)
COD will reject the loan
Assign Unsub Spring
only= Last Award
Amount
This prevents too much
Unsub in Fall
88
School Award based on Sub Elig < 1
Tips and Tricks: SULA Advanced
The borrower is a first-time borrower
School Determine Sub Award
Elig for one Sem Sub?
School submits origination record to COD
SUP > REP
(Subsidized Usage Period > Remaining Eligibility Period)
COD will reject the loan
If less that one REP left:
1) Determine if you can award a semester’s worth
1) Determine Fall Usage Period
2) Determine Spring Usage Period
2) Is the One Term Usage < Students REP?
3) If elig for full Sub, reduce by $1 to prevent SUP = 1
4) Only COA/Need for one term to prevent Overaward
5) If awarding for Fall only, consider awarding matching Spring
only Unsub
6) Remember you can not originate a loan with uneven amounts
89
COD Reporting Requirements & PS
COD AY and LP in PS: COD Response (CRSU)
New for 2014-2015
•
•
•
•
•
CIP
Credential Level
Program Length
Length of Title IV Academic Year
Special Programs
• Flags for Prep Coursework
• Flag for Teacher Certification
• Enrollment Status (full, ½, ¾)
• Payment Period Begin Date
90
COD Reporting Requirements & PS
COD SUP in PS: COD Response Orig Acknowledgement
New for 2014-2015
•
•
•
•
•
CIP
Credential Level
Program Length
Length of Title IV Academic Year
Special Programs
• Flags for Prep Coursework
• Flag for Teacher Certification
• Enrollment Status (full, ½, ¾)
• Payment Period Begin Date
91
COD Reporting Requirements & PS
COD SUP in PS: COD Response Disb Acknowledgement
New for 2014-2015
•
•
•
•
•
CIP
Credential Level
Program Length
Length of Title IV Academic Year
Special Programs
• Flags for Prep Coursework
• Flag for Teacher Certification
• Enrollment Status (full, ½, ¾)
• Payment Period Begin Date
92
COD Reporting Requirements & PS
COD SUP in PS: COD Response CRSU in DL Management
New for 2014-2015
•
•
•
•
•
CIP
Credential Level
Program Length
Length of Title IV Academic Year
Special Programs
• Flags for Prep Coursework
• Flag for Teacher Certification
• Enrollment Status (full, ½, ¾)
• Payment Period Begin Date
93
Tips and Tricks : CRSU
MEP-SUP = REP in CRSU
Maximum
Eligibility
Period
All
Subsidized
Usage
Periods
Remaining
Eligibility
Period
After year 3 of
2-year program
Upon transfer to
4-year program
Maximum Eligibility Period
3 Years
6 Years
All Subsidized Usage Periods
3 Years
3 Years
Remaining Eligibility Period
0 Years
3 Years
Q: What are you doing with your CRSU files?
A: Run queries to determine if SUP looks
correct.
•Carefully review anyone who has more than 2
years SUP.
•Action required if AY or LP dates incorrect. Reach out to schools* and have
them change them.
*Look up contact person in NSLDS
94
Tips
and
Tricks
:
CRSU
MEP-SUP = REP in CRSU
Maximum
Eligibility
Period
All
Subsidized
Usage
Periods
Remaining
Eligibility
Period
After year 3 of
2-year program
Upon transfer to
4-year program
Maximum Eligibility Period
3 Years
6 Years
All Subsidized Usage Periods
3 Years
3 Years
Remaining Eligibility Period
0 Years
3 Years
Q: What are you doing with your CRSU files?
A: Run queries to determine if SUP looks
correct.
•Carefully review anyone who has more than 2
years SUP.
•Action required if AY or LP dates incorrect. Reach out to schools* and have
them change them.
*Look up contact person in NSLDS
95
SULA Phase II Edits
Award Level Edits: Triggers
Edit
Program
Trigger
Reject 202
DL
Cannot submit more than one tag for Published Program Length
(Years, Months or Weeks)
Reject 203
DL
Incorrect Special Program submitted
Reject 208
DL
Incorrect Student Level Code submitted
Reject 209
DL
Invalid value submitted for Weeks Programs Academic Year
Reject 213
DL
Actual Disbursement Submitted with EDD on or after
10/1/2015* Configurable Date*
Note: “Maintenance Record” and “Change Record” are synonymous
96
SULA Phase II Fixes
Award Level Edits: Fixes
Edit
How To Fix
Reject 202
Review the record to determine which Published Program Length fields
were submitted. Correct the record so that there is only one, then resubmit
Reject 203
Resubmit with a valid Special Program and Student Level Code
combination.
• If the Special Program is ‘T’ or ‘P,’ Stdnt Level Cd must be 5.
• If Special Program is ‘A,’ Student Level Code must be 0-5.
• If Special Program is ‘B,’ Student Level Code must be 0-5.
• If Special Program is ‘U,’ Student Level Code must be 0-1.
Reject 208
Resubmit with a valid Student Level Code/Program Credential Level
combination. If Program Credential Level is 01-04 or 99, then Student Level
Code must be 0-5 If Program Credential Level is 05-08, then Student Level
Code must be 0-7
Reject 209
Review Weeks Programs Academic Year submitted. Update with a valid
value and resubmit with Weeks in Program AY >=26.
Reject 213
The Direct Loan disbursement submitted has a DRI of 'True' and the
Earliest Disbursement Date for the award falls on or after 10/1/2015*.
Update EDD to on or before 9/30/2015 and resubmit *ConfDate
SULA Phase II Edits
Disbursement Level Edits: Triggers
Edit
Trigger
Reject 204
Incorrect Program CIP Code submitted
Reject 205
Payment Period Start Date is outside the Award Begin and End dates
Reject 206
Subsidized award/loan level reject when the borrower’s remaining
subsidized eligibility period is less than zero
Reject 207
The student's Remaining Subsidized Eligibility Period for this loan has
been calculated as less than zero after this disbursement was
approved
98
SULA Phase II Fixes
Disbursement Level Edits: Fixes
Edit
Reject 204
Reject 205
EA 20140822
How To Fix
Review the CIP Code submitted with the award to ensure that it is a valid
CIP Code. If so, review the effective date range for the CIP Code. Update
with a correct CIP Code and resubmit.
Review the Payment Period Start Date and compare with the Financial
Award Begin and End dates. Update with a valid date and resubmit.
Reject 206
This or another subsidized loan has resulted in a less than zero Remaining
Subsidized Eligibility Period for this loan. The student is not eligible for
additional subsidized loans for this program.
Reject 207
The student has a Remaining Subsidized Eligibility Period for this loan that
is less than zero. The student is not eligible for additional subsidized loans
for this program.
http://www.ifap.ed.gov/eannouncements/082214CODIssueEdit205.html
PS SULA Fix Chart
When to adjust FA Term vs. DL Maintenance
Symptom
Invalid
Enrollment
Cause
FA Term
R2T4 done
award reduced
still > 0
DL Maintenance
Make Enrollment = what it
was when it first paid
(Paid_Enr)
No SULA Data
R2T4 done
award Cancelled
Fall:
Eff Status = Active
SULA Load = Paid_Enr
Reject 205
AY loan has
Cancelled Spring
Disb
Spring:
Eff Status = Active
SULA Load = F
Invalid
Enrollment
AY Award
Cancelled, never
paid yet
Fall:
Eff Status = Active
SULA Load = F
Invalid
Enrollment
Loan Paid at
different
enrollment level
and has now
been updated
Payment_Period = Last Day
of Fall Loan Period
Make Enrollment = what it
was when it first paid
(Paid_Enr)
100
SULA Tips and Tricks PS and SULA
Review your SULA records ‘stuck’ in PS
1. Loan Validation report
• >Loans>Direct Lending
Reconciliation>Validation Errors Report
2. Origination Auth Report
• >Loans>Direct Lending
Reconciliation>Origination Auth Report >
especially Loan Action Code: OC (Orig
Change) Loan Action Status: F (Failed Rule)
3. View your DLOUT trace file
• PeopleTools>Process Scheduler>Process
Monitor> click the Process Name DLOUT, then
click FAPDLOUT, View Log/Trace,
CBL_FAPDLOUT_#########.log
SULA Tips and Tricks PS and SULA
Review your SULA data in PS
1. Invalid SULA Data?
2. Run Query: QA_CS_FA_SULA_STUDENT.
i. Make sure to update the criteria to match your
school’s STRM and EMPLID values.
ii. Tip: If you don’t setup Aid Processing Rule
Setup (SACR>Product Related> Financial
Aid>Aid Year>Aid Processing Rule Setup)
• Delete table B(FA_DFLT_RUL_SET) from
the query so that the query gives you
results
SULA Tips and Tricks SULA Plans
Review your Acad Plans and Prep Coursework
1. Marquette Setup two new Plans
• Pre Req for Health/Med
• Pre Req for MBA
• Both with Special Program = P Prep Coursework
Grad Prof Program
2. Prep Coursework rules for Grade Level
• Prep Coursework Graduate P
• Must have Grade Level = 5
• Prep Coursework Undergraduate U
• Must have Grade Level = 0 or 1
3. Non-Credential Teacher Certification T
• Must have Grade Level = 5
SULA Tips and Tricks SULA Plans
Review your Acad Plans CIP for Undecided/Undeclared
1. Marquette Setup Undeclared Plans with General
Studies by College (STEM)
College
Arts and Science
Business
Communication
Engineering
Health Science
Professional Studies
Undeclared CIP Code
24.0102
52.0101
09.0100
14.0101
51.0000
24.0102
SULA Best Practices
• SULA Best Practices
• Changes in SULA are a great opportunity
to know more about DL.
• You learned about:
– Process Loan Dates, why they matter
– SULA setup, tricks and tips
– Reviewing your CRSU files, what to do with
them.
– Awarding ideas in the future for students with
less than 1 REP left.
105
COD Processing w/ SULA
DL Process
ISIR
Central Processing System
(CPS)
FAFSA
SAR
Repayment/
Servicing
Originations,
Disbursements &
Paper MPNs
Responses
COD
Funding Data and
Payment Requests
Loans and
Disbursements
Servicers
Loans and
Disbursements
Electronic
Aid Review
Enrollment Status
Funding Request
Money
G5
NSLDS
www.myfedloan.org
SUP, CMT 267,SULA FLG
Credit: CRCO15OP
Subsidy Loss Date, SUP
www.mygreatlakes.org MPN:
CRPN15OP
SUP,
LP,MEP,
ENROLLMENT,
REP, R206 SP
DL:CRSU15OP
NSLDS:SCHSB1AY,
fafsa.gov
studentloans.gov
nslds.ed.gov
www.nelnet.com
Payment:
CRPS14OP
CRECMYOP
DL
Response:
COMRECOP
DL:Entrance:
Sub
Usage
Change Report
ISIR:
IDAP14OP
DL:
COMRECIN
www.salliemae.com/FederalLoans
Exit:
DLFFEXOP
106
107
• Jaimie Borisch
– E-mail: jborisch@herzing.edu
• Tara O’Neil
– E-mail: tara.oneil@marquette.edu
• Sara Peterson
– E-mail: slflesch@bryantstratton.edu
• Vicky Somers
– E-mail: vicky.somers@alverno.edu
• Kristin Stuhr-Mootz
– E-mail: kstuhrmootz@herzing.edu
• Lyndsey Thomas
– E-mail: thomas@westerntc.edu
108
• NASFAA 2014 What FAAs Need to Know About
150% Direct Subsidized Loan Limits
http:fsaconferences.ed.gov/conferences/library/2014/nasfaa/2014NASFAAWhatFAAsNeedtoKnowAbout150DirectSubLoanLimits.pdf//
• NASFAA
2014 Direct Loan “Tips” & Tools
http://fsaconferences.ed.gov/conferences/library/2014/nasfaa/2014NASFAADirectLoanProcessingTipsTools.pdf
• Software
Developers Conference August 2013
http://ifap.ed.gov/presentations/0813SoftwareDevelopersWebinar.html
• Software Developers Conference June 2014
http://ifap.ed.gov/presentations/attachments/CODUpdateSWDC.pptx
• NSLDS Software Developers Conference June
2014
http://ifap.ed.gov/presentations/attachments/NSLDSUpdateSWDC.pptx
109
• Number 46 June 2014 NSLDS Newsletter
• NSLDS Enrollment Reporting Webinar # 5
• NSLDS TSM/FAH Processes and Batch File
Layouts
• 2015-2016 ISIR Cross-Reference
• Electronic Data Exchange Technical Reference
2015-2016 (DRAFT)
http://ifap.ed.gov/nsldsmaterials/Newsletter46.html
http://ifap.ed.gov/presentations/attachments/150DSLLwebinar5EnrollmentReporting073014.pd f
http://ifap.ed.gov/nsldsmaterials/attachments/TSMFAHProcandBatchFileLayouts1415.pdf
http://ifap.ed.gov/edetechref/attachments/1516EDETechRefISIRCrossReferenceDraft.pdf
https://www.fsadownload.ed.gov/Repository/EDETechRef1516July/1516_EDE_TR_3-
Record_Layouts_(Summer_Draft).pdf
110
• MAP – 21 Resources:
– Reporting of Academic Year and Loan Period to COD for Direct
Loans
– Interim final rule changes made by MAP-21 - including
Establishing new Direct Loan Program regulations that provide that
new borrowers who are ineligible after 150% for Direct Subsidized
Loan Federal Register
– 2014-01-17 (Final Regulation) Subject: Direct Loans - 150%
Subsidized Loan Limit Federal Register
– Live Internet Webinar - COD Reporting of Academic Year and
Loan Period
– Live Internet Webinar - 150% Direct Subsidized Loan Time Limit
111
This presentation and all
WASFAA presentations are
available for download from
the Conference site at
www. wasfaa.net
112
Appendix
113
XML Schema Validation
• COD Update (05/30/2014):
– “COD System Warning Edit 211 (5/20/14)”
http://ifap.ed.gov/eannouncements/attachments/053014CO
DProcUpdate.pdf
• Schema Validation Instructions:
http://www.ifap.ed.gov/codxmlschema/attachments/CODGuidet
oFullyValidXMLDocuments.pdf
• 4.0a Schema:
http://ifap.ed.gov/codxmlschema/CODXMLSchema4pt0a.html
• Previous schema versions:
http://www.ifap.ed.gov/ifap/codXMLSchema.jsp
When trying to determine why a file failed schema validation, use
the file the school sent to COD, not the response file.
114
Ex: Determine Remaining Eligibility Period (REP)
Student receives 1 year of Direct Subsidized Loans while
enrolled in a 2-year program. Student transfers to a 1-year
clock-hour program.
Maximum
Eligibility
Period
All
Subsidized
Usage
Periods
Remaining
Eligibility
Period
After year 1 of 2year program
Upon transfer to 1year cert. program
Maximum Eligibility Period
3 Years
1.5 Years
All Subsidized Usage Periods
1 Year
1 Year
Remaining Eligibility Period
2 Years
0.5 Years
Minimum loan period length in a clock-hour program is lesser of length of program or
academic year. School cannot disburse a Direct Subsidized Loan to this student.
115
Enrollment School Code
The <EnrollmentSchoolCode> tag seems to still be
a “mystery” to some schools…
• The <EnrollmentSchoolCode> tag indicates the physical location
where the student is attending class
• Must be reported with each actual disbursement submitted to
COD
• Some vendor software does NOT identify this tag clearly
• A back-end process combines the first six digits of the OPE
ID and a branch campus ID
• An OPE ID is NOT 6-digits…some vendor software does
NOT identify the OPE ID correctly
116
2015-2016 non SULA changes
Value of R and new SAR Comments
• A value of R will be added to the current
loan limit flags. R will be defined as
‘Exceeded loan limit and reaffirmed debt’.
– A SAR comment will be added for a value of R
in the Undergraduate Subsidized or
Combined Loan Limit Flags.
– A SAR comment will be added for a value of R
in the Graduate Subsidized or Combined
Loan Limit Flags.
– The SAR C flag will be set by the new
comments.
117
School
Award
based
on
Sub
Elig
Workaround Equation until can get Acad Plan View Fixed
The borrower is a first-time borrower
School Determines Sub Award
School submits origination record to COD
SUP > REP
(Subsidized Usage Period > Remaining Eligibility Period)
COD will reject the loan
Workaround: Set
Program length = 4
until resolved
*Vote on Product
Enhancement Tracker
2484*
118
School Award based on Sub Elig
Workaround Equation until can get Acad Plan View Fixed
The borrower is a first-time borrower
School Determines Sub Award
School submits origination record to COD
SUP > REP
(Subsidized Usage Period > Remaining Eligibility Period)
COD will reject the loan
Determine REP:
Assign SUP =
SFA_NSLDS_LN_ELIG
Determine REP
Assign REP = MEP - SUP
If REP > = 1
Assign A_Select = True
Else
Assign A_Select = False
119
School Award based on Sub Elig
Workaround Equation until can get Acad Plan View Fixed
The borrower is a first-time borrower
School Determine Sub Award
School submits origination record to COD
SUP > REP
(Subsidized Usage Period > Remaining Eligibility Period)
COD will reject the loan
120
School Award based on Sub Elig
Workaround Equation until can get Acad Plan View Fixed
The borrower is a first-time borrower
School Determine Sub Award
School submits origination record to COD
SUP > REP
(Subsidized Usage Period > Remaining Eligibility Period)
COD will reject the loan
121
School Award based on Sub Elig
Workaround Equation until can get Acad Plan View Fixed
The borrower is a first-time borrower
School Determine Sub Award
School submits origination record to COD
SUP > REP
(Subsidized Usage Period > Remaining Eligibility Period)
COD will reject the loan
122
School
Award
based
on
Sub
Elig
Equation once Acad Plan View Fixed: Using Acad Plan
The borrower is a first-time borrower
School Determine Sub Award
School submits origination record to COD
SUP > REP
(Subsidized Usage Period > Remaining Eligibility Period)
COD will reject the loan
123
School
Award
based
on
Sub
Elig
Equation once Acad Plan View Fixed: Using Acad Plan
The borrower is a first-time borrower
School Determine Sub Award
School submits origination record to COD
SUP > REP
(Subsidized Usage Period > Remaining Eligibility Period)
COD will reject the loan
124
SULA
Setup
PS: Loan Period Dates: Valid Terms for Career
Existing: Guidance GEN 13-13 given for 2013-2014
• Loan Period Dates
• Academic Year Dates
125
SULA
Setup
PS: Academic Year Dates: Define Financial Aid Years
Existing: Guidance GEN 13-13 given for 2013-2014
• Loan Period Dates
• Academic Year Dates
126
SULA Advanced
Setup
127
SULA
Advanced
Setup
CIP Code, Program Length, Special Programs: Academic Plan Table
New for 2014-2015
•
•
•
•
•
CIP
Credential Level
Program Length
Length of Title IV Academic Year
Special Programs
• Flags for Prep Coursework
• Flag for Teacher Certification
• Enrollment Status (full, ½, ¾)
• Payment Period Begin Date
128
SULA
Advanced
Setup
Credential Level: Credential Cross Reference
New for 2014-2015
•
•
•
•
•
CIP
Credential Level
Program Length
Length of Title IV Academic Year
Special Programs
• Flags for Prep Coursework
• Flag for Teacher Certification
• Enrollment Status (full, ½, ¾)
• Payment Period Begin Date
129
SULA
Advanced
Setup
Payment Period Begin Date: Valid Terms for Career
New for 2014-2015
•
•
•
•
•
CIP
Credential Level
Program Length
Length of Title IV Academic Year
Special Programs
• Flags for Prep Coursework
• Flag for Teacher Certification
• Enrollment Status (full, ½, ¾)
• Payment Period Begin Date
130
Also from Term Session Table
SULA
Advanced
Setup
Enrollment Status: SULA Load Rules
New for 2014-2015
•
•
•
•
•
CIP
Credential Level
Program Length
Length of Title IV Academic Year
Special Programs
• Flags for Prep Coursework
• Flag for Teacher Certification
• Enrollment Status (full, ½, ¾)
• Payment Period Begin Date
131
COD Reporting Requirements & PS
COD AY and LP in PS: Origination Manage DL Application
Existing 2013-2014
• Loan Period Dates
• Academic Year Dates
This section: Always blank unless overriden
132
COD Reporting Requirements & PS
COD AY and LP in PS: Origination Manage DL Application
New for 2014-2015
• CIP
• Credential Level
• Program Length
• Length of Title IV Academic Year
• Special Programs
• Flags for Prep Coursework
• Flag for Teacher Certification
• Enrollment Status (full, ½, ¾)
• Payment Period Begin Date
133
COD Reporting Requirements & PS
COD AY and LP in PS: Origination View Loan Processing Actions> Disb tab>
View COD data
New for 2014-2015
•
•
•
•
•
CIP
Credential Level
Program Length
Length of Title IV Academic Year
Special Programs
• Flags for Prep Coursework
• Flag for Teacher Certification
• Enrollment Status (full, ½, ¾)
• Payment Period Begin Date
134
COD Reporting Requirements & PS
COD AY and LP in PS: Origination View Loan Processing Actions> Disb tab
New for 2014-2015
•
•
•
•
•
CIP
Credential Level
Program Length
Length of Title IV Academic Year
Special Programs
• Flags for Prep Coursework
• Flag for Teacher Certification
• Enrollment Status (full, ½, ¾)
• Payment Period Begin Date
135
PS SULA Bugs & Enhancements
New Since July 2014
Bug Number
19306731
Description
Direct Loan Change Records are
being skipped by DL out
(FAPDLOUT)
Created 7/28/14
Students who have withdrawn and
require their loans to be cancelled
with COD, are failing with a "No
SULA Data" error and are not being
processed and sent to COD.
19324088
Created 7/30/14
19315186
Created 7/29/14
Solution
For information on this issue , please
see Cancelled Loans fail during
Generate Direct Loan Data (DLOUT)
with "No SULA Data" error Note
1912611.1
Re-initializes WS-EDIT-ANT-AMT
field in FAPDLOCH
Targeted to be redelivered in Bundle
35
Critical Delivered 8/21/2014
Cancelled Loans fail during
Generate Direct Loan Data (DLOUT)
with "No SULA Data" error
Log a Service Request to receive the
instructions for the manual override
workaround.
Tip: Make Sure FA Term is Active
SULA Load value on DL change
records is using the actual SULA
Load from FA Term rather than
transmitting the overridden value or
a full-time value.
Solution Targeted with Bundle 35 on
10/24/2014
Tip: Make Sure FA Term is Active
and adjust SULA Load to Disb
Enrollment until fixed.
136
PS SULA Bugs & Enhancements
New Since July 2014 continued
Bug Number
Description
Solution
19335150
Sending Published Years When
Published Program Length Changes
to Months or Weeks
Log a Service Request to receive the
code change workaround.
SULA Issue when an Academic Year
Loan has the 2nd Disbursement
Cancelled
Please see: COD is Rejecting 2015
Direct Loans when the 2nd
Disbursement is Cancelled Note
1919567.1 for addition information
on this issue.
Created 7/31/14
19482808
Created 8/21/14
COD is rejecting the cancellation of
the spring portion of a fall/spring loan
with reject code 205 "PAYMENT
PERIOD START DATE IS OUTSIDE
THE AWARD BEGIN AND END
DATES"
19569998
Created
9/5/14
SULA load value at Disbursement
not retained
Log a Service Request to receive the
code change workaround.
Also see:
http://www.ifap.ed.gov/eannouncements/0
82214CODIssueEdit205.html
Tip: Make Sure FA Term is Active
and adjust SULA Load to Disb
Enrollment until fixed.
137
SULA Tips and Tricks PS Documents
Review the SULA PS docs
Bundle 32 Regs 2 Phase 1 SULA 1/23/2014
Master Note: Doc ID 1616549.1 Bundle 32 Financial Aid 9_0.pdf
1. Setting Up Direct Loans.pdf
2. Managing Financial Aid Terms.pdf
3. Defining Programs, Plans and Subplans.pdf
Critical Post Bundle 32 Regs 2 Phase 2 SULA 4/3/2014
UPD906310_SULA_User_doc_1.pdf
1. SULA Setup
2. Batch Update of FA Term SULA Fields
3. FA Term
4. COD Reporting
5. PS Query
SULA Tips and Tricks PS Documents
Review the SULA PS docs
NSLDS Critical Post Bundle 32 Regs 2 Phase 2 SULA 4/3/2014
2014_2015_NSLDS_Update.pdf
Bundle 33 Regs 3 Phase 2 SULA 4/25/2014
Master Note: Doc ID 1665770.1 Bundle 33 Financial Aid_9_0.pdf
SULA Updates
Critical Post Bundle 33 Regs 2 Phase 2 SULA 6/18/2014
UPD909213_SULA_User_doc.pdf
Topics
Credential Level Cross Reference
Payment Period Start Date
SULA Special Program
SULA Load
SULA Tips and Tricks PS Documents
Review the SULA PS docs
NSC Critical Post Bundle 33 Regs 3 Phase 2 SULA 7/1/2014
1) 2014 Updates to NSC Processing
NSC_Reporting_Requirements_2014.pdf
2) Patch 19386299:
NSC Report and Enhancements Following Patch 18069321
Additional information can be found in Note 1916204.1
Bundle 34 Regs 4 Phase 2 SULA 7/25/14
Master Note: Doc ID 1905797.1 Financial Aid *
SULA Tips and Tricks PS Documents
Review the SULA PS docs
NSC Patch Post Critical Post Bundle 33 Regs 8/29/2014
2) Patch 19386299:
NSC Report and Enhancements Following Patch 18069321
Additional information can be found in Note 1916204.1
Bundle 35 Regs 1 SULA bug Fixes Targeted: 10/24/14
Master Note: Doc ID TBD Financial Aid *
Critical Post Bundle 34 Regs 4 NSC
Targeted: After Bunde 35 posted
Master Note: Doc ID 1668682.1
Topics
Reporting each Major for a student
Bug 19632941- NSC REPORT SHOULD INCLUDE ALL MAJORS (ACTIVE
PLANS)
SULA Looking
Ahead
142
NSLDS Pre & Postscreening
SULA 2015-2016 Data Highlights
The following SULA NSLDS fields added to the 15-16 ISIR record:
Added
FIELD #
Value
Subsidy Status Date
533,555,577,
599,621,643
CCYYMMDD
Blank
N/A
Confirmed Loan
Subsidy Status
532,554,576,
598,620,642
L = Lost Subsidy
R = Reinstated Subsidy
N = NA for non-D0 loans or no change to subsidy status for D0 loans
Blank
Changed
Subsidized Loan Eligibility Used field (SLEU)
 renamed (SUP) Subsidized Usage Period
FIELD #
Value
437
999v999
• Post screening Reason Code 26 will be added for a change in
Confirmed Loan Subsidy Status.
• Post screening Reason Code 27 will be added for decreases in the
143
Subsidized Usage Period.
2015-2016 NSLDS Values
144
New COD Enhancements 9/14
Origination Fee Percentage Changes:
• CROF15OP files:
• Earliest Disbursement Date (EDD) will continue to be used to
determine the correct percentages.
• COD system will reject a DLS, DLU, or DLP award with new Edit
213 when:
• the award has a disbursement that has a DRI of ‘True’
AND
• the EDD for the award is on or after the FSA anticipates
the fees to change
• COD will update origination fee percentages and disbursement
amounts on loans reported with only anticipated disbursements
• New system generated responses intended for school import
to update records.
145
COD Release September 2014 Recap
New Reject Edit changes
Edit
Before
After 9/14/2014
9/14/2014
Trigger
Reject
140
Yes
Yes
Incorrect Origination Fee Percent for EDD
(Earliest Disbursement Date) submitted
Reject
141
Yes
Yes
Cannot change the Origination Fee Percent
and/or Interest Rebate Percent on an Active
Loan
Reject
142
Yes
No
R140 instead
Invalid Origination Fee Percent and/or
Interest Rebate Percent on Award Changes
Reject
143
Yes
No
R63
R77
R78 Instead
Disbursement Net, Fee, and/or Rebate
Amounts are Incorrect based upon the
Origination Fee Percentage and/or Interest
Rebate Percent)
Reject
144
Yes
No
R140 instead
For HCM/Reimbursement schools, sequence
146
issues
http://www.ifap.ed.gov/eannouncements/attachments/SeptemberCODupdateprereleaseattachmentofchanges.pdf
COD Release September 2014 Recap
New Reject Edit
Before
After 9/14/2014
Edit 9/14/2014
Reject
213
No
Yes
Trigger
Actual Disbursement Submitted with EDD
after an established date
If a Direct Loan award with an actual
disbursement is submitted to the COD
System and the EDD is on or after October 1,
2015, the award will be rejected with COD
Reject Edit 213.
Change in Reject Behavior
Before
After 9/14/2014
Edit 9/14/2014
Reject 50 Yes
Yes
Trigger
More than 180 days after loan period end
date OR More than 10 days before the loan
period start date: Edit 50 will now ignore
disbursements that have been reduced to $0.
147
http://www.ifap.ed.gov/eannouncements/attachments/SeptemberCODupdateprereleaseattachmentofchanges.pdf