Presentation

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ACS DOL
Mandatory EFT Provider Payments
Effective March 1, 2013
Provider Training
Page 1
Topics

What’s New

Purpose

Application Requirements

Immediate Action Required for Non-EFT providers

Enrollment Standards – After March 1, 2013

FAQ

Contact/Submissions

Acronyms/Definitions
Page 2
What’s NEW?
Page 3
Purpose
The purpose of this training is to ensure providers
understand that after March 1, 2013, all payments
issued by the Department of Treasury will be made via
Electronic Fund Transfer (EFT).
All workers’ compensation providers enrolled in a DOL,
Office of Workers’ Compensation Programs that includes
the Division of Federal Employees Compensation (DFEC),
Division of Coal Mine Workers’ Compensation (DCMWC),
and/or the Division of Energy Employees Occupational
Illness Compensation (DEEOIC) will be required to
transition to mandatory EFT prior to March 1, 2013.
Effective immediately, all enrolled providers must
initiate the EFT process and complete the transition
to mandatory electronic funds transfer (EFT) prior to
March 1, 2013.
Failure to comply will result in suspension of bill
payment
after March 1, 2013, until EFT requirements
Page
4
Application Requirements

All OWCP providers not currently receiving
payments via EFT are required to submit an
Automated Clearing House (ACH) Vendor Payment
System application.

Required ACH information includes:







Provider Number and Provider Information
Nine-Digit Routing Transit Number
Deposit Account Title
Deposit or Account Number
Type of Account
Provider/Representative Signature
Financial Institution Information

The ACH application must be completed and
mailed or faxed along with a voided check or
applicable banking information before March 1,
2013.

Applications received without the required
financial information will be returned to the
Page 5
Where to find the ACH Form
 Open
 Click
URL http://owcp.dol.acs-inc.com
on Forms & Links
 Click
on a link below to view the forms and links
for that program:
DFEC, or
DCMWC, or
DEEOIC
on Downloadable Form
Enrollment
 Click

Page 6
Find the form in Attachment 3
under Provider
Immediate Action Required for Non-EFT
Providers



Provider Communication out-reach
 Check letter mail for communication and instructions
regarding new EFT provisions sent by ACS-Xerox
 Check E-Mail communication for “PAYMENT INFORMATION FORM”
sent by ACS-Xerox
Follow steps to complete the Automated Clearing House (ACH)
Vendor Payment System Application
Ensure required information is provided on the ACH
application









Provider Number and Provider Information
Nine-Digit Routing Transit Number
Deposit Account Title
Depositor Account Number
Type of Account
Provider/Representative Signature
Financial Institution Information
Ensure a voided check or other applicable banking
verification is submitted
Submit ACH application via mail or fax

Page 7


OWCP/FECA: P.O. Box 8300 London, KY 40742-8300
DEEOIC/Energy:
P.O. Box 8304 London, KY 40742-8304
DCMWC/Black Lung: P.O. Box 8302 London, KY 40742-8302
Enrollment
Standards
After March 1,
2013
Page 8
Enrollment Standards after March 1,
2013
 The
Department of Labor mandates that any provider
enrolling under the OWCP DFEC, DCMWC, or DEEOIC
receives payment via electronic funds transfer
(EFT).
 Verification
is required for all providers enrolling
in any of the OWCP programs.
 Financial
institution verification is required for
all EFT enrollments.
 ACH
Page 9
forms are processed within 7-10 business days.
Frequently Asked Questions
Question
Answer

Will currently enrolled
OWCP providers be required
to enroll for EFT before
March 1, 2013?

Will applications received
on or after March 1, 2013
be RTP’ d if the form is
incomplete or banking
information is not included
with the submitted ACH
application form?

Will currently enrolled
OWCP providers requesting
updates after March 1, 2013
be required to receive
payments via EFT?

Will any provider type be
exempted from EFT payments?
Page 10

Yes. Providers enrolled
under any OWCP program
is required to enroll
and receive payment via
EFT.

Yes. The ACH
application will be
RTP’d, requesting the
provider submit a
completed ACH form
along with the
inclusion of banking
information.

Yes. Providers
submitting an
application for update
(Ex. COA, groups) will
be required to use EFT.

No. All provider types
Contacts/Submissions
 Enrollment
Inquiries
 Customer Service - (844) 493-1966
 FECA IVR - 866-335-8319
 http://owcp.dol.acs-inc.com
 Enrollment
Submissions:
 Fax:
850-201-1718
 Mailing Address



Page 11
OWCP/FECA: P.O. Box 8300 London, KY 40742-8300
DEEOIC: P.O. Box 8304 London, KY 40742-8304
DCMWC/Black Lung: P.O. Box 8302 London, KY
40742-8302
Acronyms and Definitions

ACH – Automated Clearing House

EFT – Electronic Fund Transfer

Electronic Fund Transfer - the automated transfer of
funds to a financial institution.

OWCP – Office of Workers’ Compensation Programs.



DFEC – Division of Federal Employees Compensation
DCMWC – Division of Coal Mine Workers Compensation
DEEOIC – Division of Energy Employees Occupational Illness
Compensation

Provider – Any individual(s) enrolled with ACS and
providing services to OWCP claimants.

RTP – Return to Provider
Page 12
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