Introduction to Office 365
Introduction to Office 365
January 2014
Presenter: Michael Miller
Introduction to Office 365
Topics Covered
What is Office 365?
Office 365 Project Overview
Outlook Web App & Logon Process
Training Resources
Questions?
Introduction to Office 365
What is Office 365?
Office 365 is a subscription-based online
version of the Office platform that pairs webbased Office applications with cloud storage
(provided by OneDrive for Business)
OneDrive for Business is similar to Dropbox
or Google Drive
Introduction to Office 365
Office 365 Project Overview
Office 365 will be integrated into the Enterprise
Messaging Service as a hybrid deployment.
On-site and off-site (cloud-based) services
will coexist
Implementation will be transparent to the
user regardless of the version of Exchange
their department is currently using
Introduction to Office 365
Office 365 Project Overview
ITS is implementing various cloud-based
services and believes we can provide greater
services for less or the same cost.
In addition to Office 365:
Google Apps for UCLA
Box.com
INSiders article: http://ucla.in/LaVKu0
Introduction to Office 365
Migration Timeline
December 2013:
Infrastructure Services
Training Center
January 2014:
Remaining IT Services staff:
January 29 - February 15, 2014
Introduction to Office 365
Office 365 Components
All components are cloud–based:
OneDrive for Business
Office Web Apps (Word, Excel,
Powerpoint, OneNote, Excel Survey)
Sharepoint 2013
Outlook/Exchange (Email, Calendar,
Contacts, Tasks)
Introduction to Office 365
What is OneDrive for Business?
OneDrive for Business is cloud storage
for the workplace
Users can store, sync, and share files
across multiple devices with ease and
security
Introduction to Office 365
Office Web Apps
Includes: Word, Excel, PPT, OneNote,
Excel Survey
Files browsed within OneDrive for Business
will prompt user to select a local desktop
or Office Web App version
Office Web Apps are browser-based
versions of Office applications that have
fewer features than the full desktop versions
Introduction to Office 365
Why use Office Web Apps?
Can retrieve and edit your documents
from anywhere you have internet access
A seamless transition to corresponding
desktop versions of Office is provided
Can collaborate with other users on
documents using Office Web Apps
Introduction to Office 365
Sharepoint 2013
Sharepoint 2013 will be activated,
however, current sites will NOT be
migrated to the cloud-based version
Sharepoint 2013 is being activated to
enable OneDrive for Business allowing
for easier use of Office Web Apps
Introduction to Office 365
Lync
Current users will still be able to use
Lync 2010
Introduction to Office 365
Outlook Email
Outlook will not change in terms of
overall functionality — the user
experience will be the same as previous
versions of Outlook
Outlook 2003 is not supported
Introduction to Office 365
Changes to Email
There are a few important changes you
need to be aware of…
Introduction to Office 365
Mailbox Quotas
Mailbox quota is increasing to 50 GB
Previously the quota was around 2 GB
Introduction to Office 365
Message Size Limits
Maximum message size (text +
attachments) is now 25 MB rather than
35 MB
To ensure smooth migration, emails
larger than 25 MB need to be deleted or
stored locally or on a network drive
If not addressed messages won’t migrate
and will not be recoverable
Introduction to Office 365
Mailbox Rules
Mailbox rules should migrate
successfully - however we suggest you
back them up!
Users will need to recreate them
manually or export/import these rules
We have provided instructions on how to
do this - see the Office 365 link on the
EM webpage
Introduction to Office 365
File Sending Limits
Exists to discourage users from sending
unsolicited bulk emails.
max of 10,000 recipients per day
max of 500 recipients per email
NOTE: for issues, please contact IT Services
Client Support at (310) 825-8000
Introduction to Office 365
Anti Virus & Anti Spam
We will continue to use current AV/AS
solutions (i.e. Barracuda)
After all of IT Services is migrated, we
expect to switch to solutions integrated
within Office 365
Introduction to Office 365
Logon Process
The logon process for Outlook and
Outlook Web App will be slightly different.
When prompted for a username, users
need to enter it in the following format:
mmiller@ad.ucla.edu
Introduction to Office 365
Logging on to Outlook Web
App
Go to: http://www.em.ucla.edu
Click on the Office 365 link located in the
lower left of the navigation menu:
Introduction to Office 365
Logging on to Outlook Web
App
Click the link listed under the Outlook
Web App section:
https://outlook.com/owa/ad.ucla.edu *
* This URL is subject to change in the future
Introduction to Office 365
Logging on to Outlook Web
App
Enter your User name and Password
then click on the Sign In button:
Introduction to Office 365
Set Your Time Zone
When you first access Outlook Web App
you’ll need to select your Time zone and
then click on save:
Introduction to Office 365
Outlook Web App
Introduction to Office 365
Outlook Web App (OWA) link
If you forget to login via the Office 365 link
you can always use the Outlook Web App
(OWA) link.
Note: you will have to enter your login
credentials twice.
Introduction to Office 365
Outlook Web App (OWA) link
Go to: http://www.em.ucla.edu
Click on the Outlook Web App (OWA) link
located at the top left of the navigation
menu:
Introduction to Office 365
Enter Credentials and Sign In
Enter your User name and Password
then click the Sign In button:
Introduction to Office 365
Follow Re-direct Link
Click on the link provided on the next
webpage:
Introduction to Office 365
Enter Credentials and Sign In
Once again, enter your User name and
Password then click on the Sign In
button:
Introduction to Office 365
Outlook Web App
Introduction to Office 365
Hands on Training
Hands-on training sessions in the form of
a short demo of the Outlook Web App
and an open lab will be provided by the
IT Services Training Center
Specific dates and details about these
sessions will be shared at a later date
Introduction to Office 365
Training Resources
The EM Training & Resources webpage
will be updated to include Office 365
related Tutorials:
http://www.em.ucla.edu/office_365.aspx
Introduction to Office 365
Need Assistance?
For assistance with Office 365-related
issues or questions please contact:
IT Services Client Support
(310) 825-8000
Introduction to Office 365
Questions?