Introduction to Office 365
Introduction to Office 365
Introduction to Office 365
Topics Covered
What is Office 365?
Office 365 Project Overview
Office 365 Components
Outlook Web App & Logon Process
Training Resources
Introduction to Office 365
What is Office 365?
Office 365 is a subscription-based online
version of the Office platform that pairs webbased Office applications with cloud storage
(provided by OneDrive for Business)
OneDrive for Business is similar to Box or
Google Drive
Introduction to Office 365
Office 365 Project Overview
Office 365 will be integrated into the Enterprise
Messaging Service as a hybrid deployment.
On-site and off-site (cloud-based) services
will coexist
Implementation will be transparent to the
user regardless of the version of Exchange
their department is currently using
Introduction to Office 365
Migration History
 IT Services (Jan 2014)
 Anderson School of Management (Summer 2014)
 Corporate Financial Services (Sept 2014)
 Capital Programs (October 2014)
 Mail and Document Delivery Services (Nov 2014)
 Early Care and Education (Nov 2014)
 School of Nursing (Dec 15, 2014)
Introduction to Office 365
Upcoming Migrations
 UCLA Library (Feb 2015)
 Center for Digital Humanities (Feb 2015)
Introduction to Office 365
Office 365 Components
All components are cloud–based:
OneDrive for Business
Office Web Apps (Word, Excel,
Powerpoint, OneNote, Excel Survey)
Outlook/Exchange (Email, Calendar,
Contacts, Tasks)
Introduction to Office 365
What is OneDrive for Business?
OneDrive for Business is cloud storage for
the workplace
Users can store, sync, and share files across
multiple devices with ease and security
Introduction to Office 365
Office Web Apps
Includes: Word, Excel, PPT, OneNote, Excel
Survey
Files browsed within OneDrive for Business
will prompt user to select a local desktop
or Office Web App version
Office Web Apps are browser-based
versions of Office applications that have
fewer features than the full desktop versions
Introduction to Office 365
Why use Office Web Apps?
Can retrieve and edit your documents from
anywhere you have internet access
A seamless transition to corresponding
desktop versions of Office is provided
Can collaborate with other users on documents
using Office Web Apps
Introduction to Office 365
Outlook Email
Outlook will not change in terms of overall
functionality — the user experience will be the
same as previous versions of Outlook
Outlook 2003 is not supported
Introduction to Office 365
Mailbox Quotas
Mailbox quota is increasing to 50 GB
Previously the quota was between 1-2 GB
Introduction to Office 365
Message Size Limits
Maximum message size (text + attachments) is
now 25 MB rather than 35 MB – however, in
near future it will be upped to 150 MB!
Introduction to Office 365
Mailbox Rules
Mailbox rules should migrate successfully however we suggest you back them up!
Users may need to recreate rules manually or
export/import them
We have provided instructions on how to do
this - see the Office 365 link on the EM
webpage
Introduction to Office 365
Message Sending Limits
Exists to discourage users from sending
unsolicited bulk emails.
max of 10,000 recipients per day
max of 500 recipients per email
NOTE: for issues, please contact your IT Department
Introduction to Office 365
Logon Process
The logon process for Outlook and Outlook
Web App will be slightly different.
When prompted for a username, users need to
enter it in the following format:
emlogon@ad.ucla.edu
Verify by logging in at http://mail.em.ucla.edu today!
Introduction to Office 365
Logging on to Outlook Web
App
Go to: http://www.em.ucla.edu
Click on the Office 365 link located in the lower
left of the navigation menu:
Introduction to Office 365
Logging on to Outlook Web
App
Note: This URL is subject to change at any time
Introduction to Office 365
Logging on to Outlook Web
App
Enter your User name and Password then click
on the Sign In button:
Introduction to Office 365
Set Your Time Zone
When you first access Outlook Web App you’ll
need to select your Time zone and then click on
save:
Introduction to Office 365
Outlook Web App
Introduction to Office 365
Outlook Web App – facelift!
Introduction to Office 365
Outlook Web App (OWA) link
If you accidently login via the Outlook Web App (OWA)
link please note that you will have to enter your login
credentials twice.
Introduction to Office 365
Outlook Web App (OWA) link
Go to: http://www.em.ucla.edu
Click on the Outlook Web App (OWA) link
located at the top left of the navigation menu:
Introduction to Office 365
Enter Credentials and Sign In
Enter your User name and Password then click
the Sign In button:
Introduction to Office 365
Follow Re-direct Link
Click on the link provided on the next webpage:
Introduction to Office 365
Enter Credentials and Sign In
Once again, enter your User name and
Password then click on the Sign In button:
Introduction to Office 365
Outlook Web App
Introduction to Office 365
Training Resources
The EM Training & Resources webpage
includes a number of helpful Office 365 related
tutorials:
http://www.em.ucla.edu/office_365.aspx
Introduction to Office 365
Need Assistance?
Please contact your IT Department.