Welcome to Memorial
University of Newfoundland
www.mun.ca/sgs
Dr. Noreen Golfman
Dean, School of Graduate Studies
Introduction to Graduate Studies
@ Memorial University
2012 Winter Welcome
Andrew Kim - Manager, Enrolment and Strategic Initiatives
January 4, 2011
Agenda
• Academic matters
• Q&A
2012 Winter Welcome
After you are admitted…
• Complete and submit the Accept/Decline form:
http://www.mun.ca/sgs/AcceptDecline.pdf
• Update your new permanent mailing address and activate
and monitor your @mun.ca email account:
http://www.mun.ca/cc/services/email/
• Wireless Internet:
http://www.mun.ca/cc/services/network/wireless/index.ph
p
• Get a campus ID card:
http://www.mun.ca/answers/about/card/
• Obtain a parking permit:
http://www.mun.ca/sgs/newstudents/Guide_for_New_Stu
dents.pdf
2012 Winter Welcome
After you are admitted…
• Important literature:
– The Guide for New Graduate Students:
http://www.mun.ca/sgs/newstudents/Guide_for_New_Students.pdf
– Review SGS regulations:
http://www.mun.ca/regoff/calendar/sectionNo=GRAD-4515
– Roles and responsibilities of students and supervisors:
http://www.mun.ca/sgs/responsibilities.pdf
– Policy on IP: http://www.mun.ca/sgs/current/IP_Policy.pdf
– Definition of FT/PT status:
http://www.mun.ca/regoff/calendar/sectionNo=GRAD-0004#GRAD0012
– University Diary (dates and deadlines):
http://www.mun.ca/regoff/calendar/sectionNo=GENINFO-0086
– Health and dental insurance information: http://www.gsumun.ca
– Professional skills development programs/services:
http://www.mun.ca/sgs/current/edge/
2012 Winter Welcome
After you are admitted…
• Join us on Facebook!
http://www.facebook.com/mungradstudies
• Follow us on Twitter:
http://twitter.com/gradstudies
• Follow the Dean’s Blog:
http://www.mun.ca/sgs/blog
2012 Winter Welcome
Registration
• Register through Self Service up until 2 weeks after start of classes,
then through Course Change form (some conditions apply)
• Automatically registered for SUBJ 9000 / MED 9900 each semester
(about 5 weeks prior to start of classes) EXCEPT in first semester
and after leave of absence
• Remember: not registering for a course does not imply you have
abandoned your program; unless you complete your program, are
granted a leave of absence, have your program terminated, or
formally withdraw by writing to the Dean, you will remain
registered and charged fees indefinitely.
• Can drop courses without academic prejudice up to 7 weeks after
start of classes after consulting academic unit
• Ensure you register for and complete all required program courses
and GRIP
2012 Winter Welcome
Registration
• If you intend to register for two programs (undergrad
or grad, at Memorial or elsewhere), notify SGS
immediately
• Consult SGS or academic unit before registering for
non-program courses
– Charged separately for these courses
– Do not appear on graduate transcript or contribute to
graduate GPA
• Maximum time allowed to complete program: 7 years
– If additional time is needed, must request extension via
Request for Extension to Program form:
http://www.mun.ca/sgs/c5b_waiver.pdf
2012 Winter Welcome
Fees
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Graduate students are charged fees based on payment plan selected on
Accept/Decline form
Payment plan can only be changed in your first semester
Program fees are charged for the duration of a payment plan, after which
continuance fees are charged until you finish
If you finish early, you will be responsible for the remaining program fees in a lump
sum payment
– Important to note for some master’s programs not aligned with Plan A but also ineligible for
Plan C (e.g., MER, MMus) and for graduate diploma programs
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Remember to pay all fees on Self-Service or at Cashier’s Office by deadline to avoid
late payment fee
Cannot register for graduate courses if you owe money from previous semester
(but SUBJ 9000 / MED 9900 will continue to roll!)
Request for Recreation Fee Exemption form: http://www.mun.ca/sgs/rec_form.pdf
Opt out of GSU health and dental insurance through: http://www.gsumun.ca
2012 Winter Welcome
Making progress
• Achieve a grade of ‘B’ or higher in program course
(may vary for some programs)
• Research students: submit Annual Progress and
Supervisory Report once a year:
http://www.mun.ca/sgs/Supervisory_Report.pdf
• Ensure you complete non-academic requirements
stipulated on your Program of Study (e.g., Animal Care
Seminar, GRIP, language requirements for some PhDs)
• Request for Leave of Absence form:
http://www.mun.ca/sgs/loa.pdf
• Request for program withdrawal: letter to the Dean
• Respect deadlines for all forms!
2011 Graduate Student Orientation
Changes to your program
• For change in thesis title, supervisor committee
membership, program courses, use Change of Program
form: http://www.mun.ca/sgs/ChangeProgram.pdf
• When changing to thesis, course, internship, etc.
route), use Change of Route form:
http://www.mun.ca/sgs/ChangeRoute.pdf
• When changing full degree programs (e.g., master to
PhD), use Program of Study form (submitted by
academic unit)
• When changing status (FT/PT): Change of Status form:
http://www.mun.ca/sgs/change_status.pdf
2011 Graduate Student Orientation
For research students
• Comprehensive exam: format dependent on your program (see
departmental regulations); must be completed within 7 semesters
of start of program
• Guidelines for theses and reports:
http://www.mun.ca/sgs/go/guid_policies/guidelines_intro.php
• Masters and doctoral thesis examination procedures:
http://www.mun.ca/sgs/current/guidelines_and_policies_current.p
hp
• eTheses: http://www.mun.ca/sgs/etheses/index.php
– Templates: http://www.mun.ca/sgs/etheses/templates.php
– Online environment for thesis writing: contact deanb@mun.ca
• eDefence for PhDs: http://www.mun.ca/sgs/current/edefence.php
2012 Winter Welcome
Program termination
• Failure to register for SUBJ 9000 / MED 9900 by final
date for adding courses (2 weeks after start of classes)
• Failure to obtain required grades in program courses
(may vary for some programs)
• Failure in comprehensive exam
• Failure of thesis, project, or internship
• Documented lack of progress in a program
• Academic misconduct
• Refer to General Regulations:
http://www.mun.ca/regoff/calendar/sectionNo=GRAD0015
2012 Winter Welcome
Other information
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Transferring credits
Changes to regulations
Appeals procedures
Evaluation methods and grading
Deferral of examinations
Incomplete grades
Re-reading of papers
Principles regarding academic behavior and academic
dishonesty
• Refer to General Regulations:
http://www.mun.ca/regoff/calendar/sectionNo=GRAD0015
2012 Winter Welcome
International students
• Visit the International Student Advising Office:
http://www.mun.ca/isa/main
• Ensure you submit your study permit to SGS in order to
register
• Provide us with your application for extension to study
permit or new study permit before current one expires
• If you are receiving a GA, apply for SIN:
http://www.servicecanada.gc.ca/eng/sc/sin/index.shtml
• If you demonstrated English proficiency through TOEFL,
IELTS, etc., take the English Placement Test:
http://www.mun.ca/isa/new/write.php
• Complete ESL courses (ENGL 9992 and/or ENGL 102F) as
required by EPT
2012 Winter Welcome
Professional development and
academic support
• Study abroad opportunities:
http://www.mun.ca/international/
• Career development: http://www.mun.ca/cdel/career/
• Graduate Program in Teaching:
http://www.mun.ca/sgs/current/gpt/
• Writing support:
http://www.mun.ca/writingcentre/graduate/
• Library services:
http://www.library.mun.ca/about/graduate.php
• Yaffle: http://www.yaffle.ca/
2012 Winter Welcome
Other resources
• GradShare: http://www.gradshare.com
• Canadian Association for Graduate Studies:
http://www.cags.ca/pages/intro.php
• Graduate Students’ Union:
http://www.gsumun.ca
• SGS contacts:
http://www.mun.ca/sgs/contacts/sgscontacts.ph
p
• Graduate officers:
http://www.mun.ca/sgs/contacts/graduate_offic
ers.php
2012 Winter Welcome
Contact
• Andrew Kim
– akim@mun.ca
– 709-864-8847
2012 Winter Welcome
Questions?
2012 Winter Welcome
Scholarships, financial
• Funding Guidelines:
http://www.mun.ca/sgs/support_guidelin
es.pdf
• Payroll Deduction Forms:
http://www.mun.ca/regoff/comtroller/Gr
adStudDedAuthPolicy.html
• Scholarships:
http://www.mun.ca/sgs/current/scholars
hips/current_scholarship_notices.php
Scholarships, financial
Important Notices
Tri-Council Awards (SSHRC, NSERC,
CIHR)
Social Sciences and Humanities Research Council (SSHRC) Fellowships.
http://www.sshrc-crsh.gc.ca/home-accueil-eng.aspx - Deadline of November 10 – SGS
Natural Sciences and Engineering Research Council of Canada
http://www.nserc-crsng.gc.ca/index_eng.asp
Canadian Institutes of Health Research
http://www.cihr.ca/e/193.html
Scholarships, financial
Webinars available;
Postdoctoral researchers: Monday, September 12, 2011
•
French: 1 p.m. to 2:30 p.m. (Eastern)
•
English: 2:45 p.m. to 4:15 p.m. (Eastern)
Doctoral students: Tuesday, September 13, 2011
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French: 1 p.m. to 2:30 p.m. (Eastern)
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English: 2:45 p.m. to 4:15 p.m. (Eastern)
Master's students: Wednesday, September 14, 2011
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French: 1 p.m. to 2:30 p.m. (Eastern)
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English: 2:45 p.m. to 4:15 p.m. (Eastern)
To register, please email: fellowships@sshrc-crsh.gc
Scholarships, financial
• Important Notices
Vanier Canada Graduate Scholarship Program
(Vanier CGS)
http://www.vanier.gc.ca.
 $50,000 per year for 3 years
 Focus on Academic Excellence, Research Potential, Leadership
 Deadline September 30, 2011
CONNECT CANADA
https://www.connectcanadainternships.ca/home.htm
National internship program that links Canadian companies
with graduate students and post-doctoral fellows for research
placements.
Contact
Steve Lawlor
 stevel@mun.ca
 709-864-3425