AREA PRINCIPAL MEETINGS Fall 2013 Doug Thilman Assistant Superintendent Human Resources Licensure and Reporting David Howell Teacher’s Master’s Pay July 2014 • Legislation States: “no teachers or instructional support personnel, except for certified school nurses and instructional support personnel in positions for which a master’s degree is required for licensure, shall be paid on the ‘M’ (graduate) salary schedule…for the 2014-2015 school year unless they were paid on that salary schedule…prior to the 2014-2015 school year. 2013-2014 Graduates • December Graduates – Will receive master’s pay in 2013-2014 – Must work with their universities and HR licensure admin to meet 2013-2014 processing deadlines • May Graduates – The governor, the legislature, DPI and universities are interested in getting May graduates paid on the master’s scale – More information to follow New Hires 2014-2015 •Will Receive Master’s Pay Worked in NC previously AND were paid on the master’s pay scale •Will Not Receive Master’s Pay First public school service in NC Returning to NC, but were not paid on the master’s scale during previous NC service •Unknown Coming to WCPSS from a Charter School where their master’s degree was recognized Dilemmas •How do we communicate this to applicants? •How do we recruit when other states pay a master’s degree supplement? Gwinnett Co, GA master’s, ten years: $48.5K Wake County, bachelor’s, ten years: $41.1K Employees Exempt from the Master’s Cutoff Date • • • • • • • Guidance Counselors Media Specialists Speech Language Pathologists School Psychologists Audiologists School Nurses (nationally certified) Assistant Principals and Principals Health Care Benefits • All Benefits Moving to Calendar Year • Open Enrollment for Medical Insurance closes Oct 31 (midnight) – https://wcpss.hrintouch.com • Open Enrollment for Flex Benefits closes Nov 15 (5PM) – https://wcpss.hrintouch.com Health Insurance Open Enrollment • Three plans in place of two – 70/30 plan is unchanged from 2013 • Employees with WCPSS health insurance in 2013 will be placed on the 70/30 plan if they do not complete open enrollment – Enhanced 80/20 Plan – Consumer Directed Health Plan • Involves a Health Reimbursement Account • A new approach to health insurance Enhanced 80/20 and Consumer Directed Health Plan • Employees Can Reduce Their Premiums Through – Identifying a personal care provider • $15/mo savings for 80/20 plan • $10/mo savings for CDHP – Completing a health assessment • $15/mo savings for 80/20 plan • $10/mo savings for CDHP – Not smoking or beginning a smoking cessation program • $20/month savings for 80/20 or CDHP Resources • Brochure Mailed to Employees’ Homes • Employee Instructions Sent by Comp Services • Internet Resources – http://statehealthplan.state.nc.us/ – http://elearning.shpnc.org/2014-open-enrollment/ (video) • Hands on Help from the State Health Plan – Oct 16, 2-6PM: Crossroads II – Oct 16, 9AM – 12PM: Wake Tech Main Campus Legislative Leave • Identical to 2012-2013 – Earned 5 days if employed in a qualifying position on July 1 • Pro rated for less than 100% employed – Applied to the first days of annual leave • Leave forms do not have a legislative leave option – Unused days expire on June 30, 2014 – 2013-2014 Retirees will work with payroll and HR if they prefer to use annual leave – Excluded employees should send issues to hropt@wcpss.net Miscellaneous • Special Education Exception Process – Applicant has one special education license area and another is required for assignment • 14 new hires have been approved • See weekly HR memo for details • Tutor Pay – $35/hour with a valid or expired NC license – $25/hour if not certified More Misc • Teachers Need 8 CEUs to Renew – More info to follow after PANC • New Licensure System Coming – Parents can look up teacher licenses – Educators will be able to print licenses – Educators will submit many requests and payments through the system • Less dependence on WCPSS HR • Principal Salary Letters Coming in October – A few salary increases based on school size increases AREA PRINCIPAL MEETINGS Staffing and Operations Fall 2013 Wilma Jenkins-Flythe Contracts and Tenure Chgs • New laws changing tenure and contracts • No new tenure will be granted to anyone starting with the 201314 school year • Teachers who currently have tenure will keep it until 2018 unless… • They are offered a 4 year contract for 201415 (the 25%) • Current contract types • A) One Year Contract New this year • B) Terminating • C) Temporary (with no benefits) • D) Nonpaid Leave • E) Retiree #1A and #1B (50% and/or more than 6 months or 100% less than 6 months Staffing • Busy approving hires for this year • New hires & Rehires so far up to the 9/17 BOE: • 1921 Professional • New hires & Rehires Support -same dates: • 1342 Support (Cler, TAs, CNS, Bus Drivers, etc) • Total 3263 • Still working on finishing the reconciliation for Traditional Schools Personnel Action Forms • Pls give the Applications and File Room 24 notice via email when you need to review more than 3-4 files • Applications and files are to be reviewed before turning in the PAF • Importance of completely and accurately filling out the PAFs, with up-dated name, address, phone # and correct oracle #s • Once school year starts, HR will determine start dates (unless for a leave or agreed upon date with transferring principal) • HR is the only one to assign orientation and hand out Health Forms Lateral Entry Teachers • 10 Day Lateral Institute-38 teachers have gone thru or will go thru by Oct. 2013 • Fall Lateral Entry Workshop will be Tues, Nov. 19. Teachers and principals rec’d email invitations the week of 9/23. Pls encourage your lateral teachers to attend. Subs will be paid for thru HR. • Our 3rd year of providing this wkshp with excellent feedback from participants Staffing Admin Goals • Going out to schools to participate in the evaluation process again this year • Helping to develop and train for evaluations and school based review of applications (more to come) • Attending 1 staff meeting per year at each school (selected schools for Leigh Mobley) • Continuing to work with administrators, secretaries, teachers and other staff with HR issues and concerns Evaluations and Performance Issues • Let your Staffing Admin know immediately of any new performance issues- earlier the better to help with interventions and support • ER and Staffing are working together on tracking performance concerns-Staffing Admins will to follow up Evaluations and Performance Issues • Refer to evaluation schedule • Check AskVal emails for up-dates • Pre-Not Proficient (PNP) letters need to go out in Nov, Dec, & Jan (template available) • Make sure to let your Staffing Admin and ER know Extra Duty • Spreadsheets for coaches are due for MS and HS by 9/30 • Make sure all volunteer and returning volunteer coaches register online before Oct. 31 Who to Contact Name & Title Responsibilities Contact Info Wilma Jenkins-Flythe Sr Director •All HR Staffing •Sub Office •Application and Employee File Rooms •Extra Duty •Hiring Procedures and Postings Wjenkins-flythe@wcpss.net 919-854-1775 Alice Card Briggs Director •All Traditional & Modified Middle Schools and some Year Rd MS acbriggs@wcpss.net 919-854-1682 Staffing Administrators: All school staffing, custodians, CNS, bus drivers, CO teacher positions and instructional support See Employee Handbook All leaves and employee letters See Employee Handbook Blackmon, Hodges, Milton, Mobley, Reynolds, Smith, White, Wiggins-Price Staffing Processors Sub Office Applications Room Employee File Room See Employee Handbook Employee Relations Dr. Bryan Martin Addressing Employee Absences In the Evaluation Process Board Policy 2281/3801/4801 • Any leave taken beyond the amount to which the employee is entitled under state and federal laws and regulations will be considered in assessing the employee‘s performance. Absences in excess of the entitled legal leave may result in dismissal from service. Sick Leave • Valid uses – Personal sickness, disability, childbirth – Adopting a child (up to 30 days) – Personal medical appointments – Illness or medical appointments for immediate family – Death in immediate family Sick Leave • Is a Benefit of Employment • Should Not Be Denied In Valid Cases • Use Cannot Be Noted As a Performance Concern If Used For Valid Reasons and While Following Appropriate Processes Cases Where Attendance Can Be Addressed As a Performance Concern • Absences beyond those covered by earned and approved leave—i.e. absences after exhausting leave • Failure to provide a physician’s note when directed in advance to do so • Failure to follow appropriate processes for reporting or requesting leave – Not notifying in a timely manner – Taking leave without prior approval (except for sickness or emergency) – Not turning in leave forms – Dishonest use of leave Guidelines for Requesting Doctors’ Notes • Be Consistent – Can be requested in advance if supervisor has a reasonable suspicion of deception – Hold everyone to the same standard • Contact HR on the 4th Consecutive Day of Absence • Notify Individuals In Writing When They Reach the Requirement • Do Not Engage In Conversations Regarding Health Issues Personal/Annual Leave Approval • Annual Leave Must Be Approved In Advance By the Supervisor (Supervisor can waive this) • Personal Leave Requires Approval By Supervisor If Requested Less Than Five Days in Advance • Personal Leave Cannot Be Denied Or Require a Reason if Requested More Than Five Days In Advance, And If A Sub Is Available Personal/Annual Leave Approval • Personal Leave Shall Not Be Granted on the first day the teacher is required to report for the school year, on a required teacher workday, on days scheduled for State testing, or on the day before or after a holiday or scheduled vacation day, unless the request is approved by the principal. • If Properly Requested And Approved, Such Leave Should Not Be Noted As A Performance Concern— “Just Say No” Job Abandonment • If an employee is absent for seven (7) consecutive days without notification to the supervisor, the employee shall be deemed to have abandoned his/her job and shall immediately be subject to dismissal. Who To Contact For Assistance • Dr. J. Bryan Martin – Senior Director for Employee Relations – 919.854.1685 – bmartin3@wcpss.net • Jeff Koweek – Director for Employee Entitlements – 919.854.1755 – jkoweek@wcpss.net NC Teacher Walkout http://ncteacherwalkout.weebly.com/ Planned for Monday, November 4 Encourage Staff To • Attend Work As Expected • Act In A Professional Manner, Consistent With the Code of Ethics • Express Their Beliefs In A Way That Minimizes Impact On Student Learning Reminders For Staff • Only Track 3 Teachers Are Not Expected To Report To Work on November 4 • 10-month Teachers are Not Permitted To Use Annual Leave On Days Students Are In Attendance • 11/12 Month Teachers Can Use Annual Leave On Days Students Are In Attendance Only With Prior Approval Of The Principal Reminders For Staff • Personal Leave Has a $50/day Deduction – Automatically granted if requested at least five days in advance, subject to availability of subs • Sick Leave Can Be Used Only for Sick Leave Purposes Listed Earlier – Can require doctors’ notes if there is a reasonable suspicion that a sick day is being used dishonestly AREA PRINCIPAL MEETINGS Recruitment and Retention Teresa Cunningham-Brown BTSP Team Highlights • Oriented 195 new BT hires -- Improving Teacher Quality Session in August • Offered 3 summer mentor trainings and implemented 2 ongoing classes of Hybrid Mentor Trainings • Introduced BTSP Newsletter to feature BT, school, mentor and mentor coordinator highlights BTSP Upcoming • 2nd Improving Teacher Quality session planned for October 30th – 4:30 p.m. to 7:30 p.m. @ Crossroads II • BTSP Intranet site – October 2013 • SPED Online Chat Dates – October 10th & 24th • Google Doc Monthly Checklist – October 3rd & November 3rd • First Quarter Paperwork Due – November 8 TEACH-UP • Overall program impact within WCPSS: Total teachers of record: 63 SPED – 41 Elementary Education – 19 Language Arts – 1 Science – 1 Spanish – 1 • TTT TEACH-UP Grant Program ended effectively September 30, 2013 • Successful initiative to transition paraprofessionals into teaching within high needs schools Recruitment • Spring 2013 leads have been exhausted • Limited Fall recruitment to attract top December 2013 graduates to WCPSS • Online resume posting sites • LinkedIn • Oracle applicant reports • Student Teacher referrals, information sessions, and screening interviews • NCSU Career Center interviews • NC Teaching Fellows information sessions and interviews Early Contracts 2013-2014 Early Contract Plan Early Contracts were written by a Recruitment team administrator at the principal’s request Early Contracts were intended to: - Minimize the number of exemplary recruits we lose to other districts as a result of the district’s hiring freeze - Retain highly effective teachers who are on terminating contracts, despite the hiring freeze - Recruit and hire outstanding male and minority teachers, despite the hiring freeze Early Contracts were primarily used to support the district’s lowest performing schools at each level, the 4 Renaissance Schools, Walnut Creek Elementary , the district’s special initiatives schools, new magnet programs, and one new school 40 “At Large” Early Contracts were approved for the critical needs teaching areas Spring 2011 Early Contracts available 96 Early Contracts used 60 (62%) “At Large” Early Contracts available “At Large” Early Contracts used Spring 2012 133 53 (40%) Spring 2013 110 53 (49%) 40 34 (85%) Student Teaching • Principals can request email accounts for their full-time student teachers by contacting the helpdesk - Student Teacher’s Name: ex. John Doe - Start Date: ex. 01-07-13 - End Date: ex. 06-30-13 - Request must come from principal • Full-time student teachers may contact Ed Stansberry in HR to schedule appointments for ID Badges • Pre-service student observers are not eligible for WCPSS email accounts or ID badges Student Teaching • Student Teaching Focus Group Meetings – Development of cooperating teacher selection rubric for principals – Creation of administrative student teaching contact by school • RR will contact cooperating teachers to request student teacher referrals – Student Teacher Information Sessions – Screening interviews Student Teaching Student Teaching Student Teaching Student Teaching Hire Data – Spring 2013 Student Teaching Hire Data – Spring 2013 WCPSS Future STARS The mission of the WCPSS Future STARS (Strengthening Talent And Realizing Success) Program is to recruit, train, and retain a diverse cohort of education students to become highly effective teachers in our district. The Future STARS Program will provide participants with the tools they need to be successful WCPSS teachers. Participants will receive training on key WCPSS instructional initiatives and how to effectively navigate the WCPSS job search process. College seniors can sign-up for the program through our partner colleges, universities, organizations, and community affiliations WCPSS Future STARS WCPSS Future STARS 2014 - Program Calendar **Marketing Strategy Timeframe: 09/23/13 – 01/17/14 Marketing materials completed by 08/30/13 Market to participating schools by: – – – – – School recommendations School/Classroom presentations Marketing materials disseminated on recruiting visits to local universities Presentations at various civic organizational meetings Social Media outreach **Registration timeframe: 09/23/13 – 01/17/14 This year, along with the recommended candidates we will be soliciting registrants from various institutions via Google Registration. Registration review period of candidates 1/17/14 – 2/17/14 Maximum of 32 candidates WCPSS Future STARS • February 26, 2014 - Future STARS Launch Date & Welcome Session: Goals, Expectations & Desired Outcomes of Future STARS • • • • • • • Note: ** Each weekly session will last approximately 2-2.5 hours. MARCH PROFESSIONAL LEARNING 3/05/14 – Common Core Standards 3/12/14 – Teaching Diverse Learners 3/19/14 – Manage “YOUR” Classroom 3/26/14 – Differentiated Instruction PRAXIS “BOOT CAMP” • • • • • • • APRIL CAREER READINESS 4/02/14 – Your Career: Transition from Student to Professional PRAXIS EXAM 4/09/14 – Financial Strategies 4/16/14 – GREAT Résumé =?? & the Art of the Interview 4/23/14 – Maneuvering at the Job Fair & Networking Strategies 4/30/14 – Reception, Panel Discussion & Ceremony w/Principals, HR & AP’s ??/??/?? – 2014 Teacher Employment Networking Event • Orientation June 01-August 30 (2013-2014) Job Classification Personnel Direct/Indirect Service to Students 1413 Central Office , Principals, APs, Teachers 955 Bus Drivers , Transportation 111 Child Nutrition Services , Custodians, other Support Staff 116 Teacher Assistants 178 School Counselors, Speech Pathologist, Social Workers, Psychologist, Occupational Therapist 53 Orientation June 01-August 30 (2013-2014) 1600 1400 1200 1000 800 600 400 200 0 2010 June 88 July 269 August 579 Totals 936 2011 73 242 725 1040 2012 129 307 932 1368 2013 124 281 1008 1413 Intranet and HR Newsletter HR Newsletter has now moved to a monthly email version Intranet Focus: Adding content and updating the “Evaluation Forms and Guidelines” Intranet page in rolling out the NCEES/TNL Evaluation tool; updating directories, Employee Discounts and announcing important events, dates & deadlines. Who to Contact Name and Title Primary Responsibilities Contact Information Teresa Cunningham-Brown, Senior Director Title II Initiatives NC Educator Evaluation System Diversity Outreach Programs Transfer Fair, Job Fairs and Marketing (919) 854-1696 tcunningham@wcpss.net Shelia Bennett Senior Administrator Beginning Teacher Support Program DSSF Mentor Program Diane Kent-Parker First Year Teacher of the Year Awards ITQ Coaches (919) 854-1698 sbennett@wcpss.net Jason Kennedy, Senior Administrator Recruitment Diversity Recruitment VIF Recruitment (919) 854-1702 jkennedy3@wcpss.net Sherri Morris, Senior Administrator Recruitment Student Teachers 919) 854-1704 smorris1@wcpss.net Maurice Boswell Contractor Pre-Employment Orientation Praxis Reimbursement Tuition Assistance Program HR Newsletter (919) 854-1709 mboswell@wcpss.net