Implementation Wayne Huebner, Chairman, MSE S&T Campus Project Leader Chris Weisbrook, Director of Academic Programs UM System Project Leader presented to: ITCC April 9th, 2014 What is ? • myVITA is the UM name for a faculty activity management system developed by a vendor, Data180. The company's name for this product is Faculty 180. • This system – Provides faculty with an easy-to-use tool to document professional activities. – Provides chairs and other administrators with a convenient tool for aggregating and reporting data. Why Are We Replacing Existing Systems? • Most faculty appreciate the value of having a repository to hold records of their activities. • The current system-wide software system, FAS, is cumbersome and many faculty do not use it. Hence its usefulness for reporting was severely limited. • A reliable, trusted mechanism to track productivity is needed. How was selected? • A multi-campus committee was formed to determine faculty reporting needs and recommend a solution. • Two open focus groups (one for faculty and one for administrators) were convened on each of the four campuses to gather input. • The selection committee established requirements based on input from faculty and administrators. How was selected? • An RFP was issued. • Four vendors responded. • Three products were seriously considered and vendors provided demos. • The committee overwhelmingly chose myVITA. Endorsement • Intercampus Faculty Council • Provosts University of Missouri’s Implementation Name and Logo • Intercampus Faculty Council selected “myVITA” as the name for our implementation . . . • and this logo: Implementation Process • Project Leader from UM System is overseeing overall project (Weisbrook). • Campus Project Leaders are heading up the effort on each of the four campuses. • UM System IT has provided project manager to oversee the details of project. • Data180 (vendor) is providing training for system administrators and others as needed. Advantages for Faculty • The system will provide a single and convenient place for faculty members to archive their achievements in teaching, research, scholarly publications, creative works, and service activities. • Standard and custom CVs can easily be produced. • Bio-sketches for grants (NSF, NIH, etc.) are easy to produce from existing templates. Advantages for Faculty • Once data has been entered: – Department chairs will be able to access the data directly from myVITA so faculty will no longer have to submit reports for annual reviews. – The data will be available to generate third-year reviews and P&T dossiers. – The data will be available to generate post-tenure reviews. Advantages for Chairs • Chairs will have faculty data in one convenient location. • Chairs will be able to aggregate departmental data for custom reporting. • Annual review templates are easy to build and allow chairs to review faculty online. Reviews may also be printed if the chair prefers a hard copy. • myVITA has built-in templates for producing CVs and tables for accreditation self-studies. Advantages for Deans and Provosts • Deans and provosts will have faculty & departmental data in one convenient location. • Deans and provosts will be able to easily aggregate data for custom reporting. • P&T and other reviews can be managed through the system – e.g., selection of committee members, granting of permission to review materials, selection of review templates, and evaluation of materials. Features • myVITA will accept data feeds from external databases – Scopus, etc. • myVITA will accept feeds from UM data (SIS, course data uploads, HR, grants). • Files can be uploaded as attachments in the various sections. Features • The product includes a workflow process for data entry, P&T process, etc. • Workflow example: 1. 2. 3. 4. A request for data is initiated by an administrator. The faculty enter data. A chair or someone in the dean’s office approves. Faculty who have not submitted data are readily identified for follow up. Features • Activities can be classified to facilitate searches and reporting (e.g., activities with international focus, activities with a servicelearning component, etc.). • Faculty can be also classified to facilitate searches and reporting. • Web profiles are easily generated. • Word searches can facilitate collaboration among faculty. Expectations • All faculty (regular, non-regular, full-time and part-time) will be expected to enter their data into myVITA. • Chairs will be expected to use myVITA for annual reviews. • Chairs will be expected to use myVITA to access data rather than asking faculty to submit the same data multiple times. Expectations • Committees will use myVITA for all pre-tenure reviews, and the promotion and tenure process. • Committees will use myVITA for posttenure review. Expectations • It is expected that there will be communication and collaboration among like disciplines (e.g., the sciences, nursing, social sciences, etc.) across the campuses such that the sections and fields for data input will be consistent, so as to facilitate rolling up data. Frequently Answered Questions • What will happen to existing data? – Data from existing systems (FAS) will be imported as requested by departments. – Resources (students / staff) will be available to “clean up” legacy data. • Who will have access to my data? – Access will be granted at various levels (college, department, etc.). Permissions will be granted to ensure that only appropriate individuals have access to sensitive data. Finer details of permissions are yet to be determined. Frequently Answered Questions • What is the timeline for implementation? – Transition will begin over summer and fall 2014. How Are Decisions Being Made? • System Group, led by Chris Weisbrook. This group is composed of Campus Project Leaders on all campuses and system personnel. Additional Information • Data180 website: – http://www.data180.com/faculty180.php • Demo site (sandbox): – www.data180.com/faculty180/missouri_de mo – Username: university – Password: missouri Questions?