Implementation
Wayne Huebner, Chairman, MSE
S&T Campus Project Leader
Chris Weisbrook, Director of Academic Programs
UM System Project Leader
presented to:
ITCC
April 9th, 2014
What is
?
• myVITA is the UM name for a faculty activity
management system developed by a vendor,
Data180. The company's name for this product
is Faculty 180.
• This system
– Provides faculty with an easy-to-use tool to
document professional activities.
– Provides chairs and other administrators with a
convenient tool for aggregating and reporting data.
Why Are We Replacing Existing Systems?
• Most faculty appreciate the value of having a
repository to hold records of their activities.
• The current system-wide software system,
FAS, is cumbersome and many faculty do not
use it. Hence its usefulness for reporting
was severely limited.
• A reliable, trusted mechanism to track
productivity is needed.
How was
selected?
• A multi-campus committee was formed to
determine faculty reporting needs and
recommend a solution.
• Two open focus groups (one for faculty and
one for administrators) were convened on
each of the four campuses to gather input.
• The selection committee established
requirements based on input from faculty and
administrators.
How was
selected?
• An RFP was issued.
• Four vendors responded.
• Three products were seriously
considered and vendors provided
demos.
• The committee overwhelmingly chose
myVITA.
Endorsement
• Intercampus Faculty Council
• Provosts
University of Missouri’s
Implementation Name and Logo
• Intercampus Faculty Council selected “myVITA”
as the name for our implementation . . .
• and this logo:
Implementation Process
• Project Leader from UM System is overseeing
overall project (Weisbrook).
• Campus Project Leaders are heading up the
effort on each of the four campuses.
• UM System IT has provided project manager
to oversee the details of project.
• Data180 (vendor) is providing training for
system administrators and others as needed.
Advantages for Faculty
• The system will provide a single and convenient
place for faculty members to archive their
achievements in teaching, research, scholarly
publications, creative works, and service
activities.
• Standard and custom CVs can easily be
produced.
• Bio-sketches for grants (NSF, NIH, etc.) are easy
to produce from existing templates.
Advantages for Faculty
• Once data has been entered:
– Department chairs will be able to access the data
directly from myVITA so faculty will no longer have
to submit reports for annual reviews.
– The data will be available to generate third-year
reviews and P&T dossiers.
– The data will be available to generate post-tenure
reviews.
Advantages for Chairs
• Chairs will have faculty data in one convenient
location.
• Chairs will be able to aggregate departmental
data for custom reporting.
• Annual review templates are easy to build and
allow chairs to review faculty online. Reviews
may also be printed if the chair prefers a hard
copy.
• myVITA has built-in templates for producing
CVs and tables for accreditation self-studies.
Advantages for Deans and Provosts
• Deans and provosts will have faculty &
departmental data in one convenient location.
• Deans and provosts will be able to easily
aggregate data for custom reporting.
• P&T and other reviews can be managed
through the system – e.g., selection of
committee members, granting of permission to
review materials, selection of review
templates, and evaluation of materials.
Features
• myVITA will accept data feeds from
external databases – Scopus, etc.
• myVITA will accept feeds from UM data
(SIS, course data uploads, HR, grants).
• Files can be uploaded as attachments in
the various sections.
Features
• The product includes a workflow process for data
entry, P&T process, etc.
• Workflow example:
1.
2.
3.
4.
A request for data is initiated by an administrator.
The faculty enter data.
A chair or someone in the dean’s office approves.
Faculty who have not submitted data are readily
identified for follow up.
Features
• Activities can be classified to facilitate
searches and reporting (e.g., activities with
international focus, activities with a servicelearning component, etc.).
• Faculty can be also classified to facilitate
searches and reporting.
• Web profiles are easily generated.
• Word searches can facilitate collaboration
among faculty.
Expectations
• All faculty (regular, non-regular, full-time and
part-time) will be expected to enter their
data into myVITA.
• Chairs will be expected to use myVITA for
annual reviews.
• Chairs will be expected to use myVITA to
access data rather than asking faculty to
submit the same data multiple times.
Expectations
• Committees will use myVITA for all
pre-tenure reviews, and the
promotion and tenure process.
• Committees will use myVITA for posttenure review.
Expectations
• It is expected that there will be communication
and collaboration among like disciplines (e.g., the
sciences, nursing, social sciences, etc.) across the
campuses such that the sections and fields for
data input will be consistent, so as to facilitate
rolling up data.
Frequently Answered Questions
• What will happen to existing data?
– Data from existing systems (FAS) will be imported as
requested by departments.
– Resources (students / staff) will be available to “clean
up” legacy data.
• Who will have access to my data?
– Access will be granted at various levels (college,
department, etc.). Permissions will be granted to
ensure that only appropriate individuals have access
to sensitive data. Finer details of permissions are yet
to be determined.
Frequently Answered Questions
• What is the timeline for implementation?
– Transition will begin over summer and fall
2014.
How Are Decisions Being Made?
• System Group, led by Chris Weisbrook. This
group is composed of Campus Project
Leaders on all campuses and system
personnel.
Additional Information
• Data180 website:
– http://www.data180.com/faculty180.php
• Demo site (sandbox):
– www.data180.com/faculty180/missouri_de
mo
– Username: university
– Password: missouri
Questions?