Using NSLDS
Dana Kelly
Regional Director and Trainer
Nelnet Partner Solutions
Agenda
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Transfer Monitoring overview
Pell Grant Lifetime Eligibility Used (LEU)
150% Direct Subsidized Loan Limit
Aggregate questions
Report changes
Enrollment Reporting update
Transfer Monitoring
Review
Transfer Student Monitoring
Alert process
enhanced.
Customize
monitoring
duration.
Transfer Student Monitoring
Re-populate list using previous records.
1. Select criteria to retrieve
previous records
2. Enter new dates
3. Select records to add to
new monitoring list
Pell Grant Lifetime
Eligibility Used (LEU)
Pell Grant LEU
• Calculated by Common Origination and
Disbursement (COD) system and provided to
NSLDS
• One-time “catch up” file provided in July from
COD for award year 1973-74 and forward
• All subsequent changes will be sent to
NSLDS by COD
Lifetime Eligibility Used (LEU)
• New for 2013-2014:
– Pell Grant warning icons
• “Close to Pell Grant LEU Limit”
• “Meets or Exceeds Pell Grant LEU Limit”
– Only students who are Pell Grant eligible will be considered for postscreening with the following reason codes:
Code
Warning
Threshold
E
Meets or Exceeds Pell Grant LEU
Limit
Greater than or equal to 600.000%
C
Close to Pell Grant LEU Limit
Between 500.001% and 599.999%
H
High Percentage Warning
Between 400.000% and 500.000% *
N
No Problem
Less than 399.999%
150% Direct
Subsidized Loan Limit
150% Direct Subsidized Loan Limit
• Limiting Direct Loan borrowing to 150% of
program length will be implemented on
NSLDS in several phases:
– Identifying first-time borrowers
– Tracking subsidized usage periods for first-time
borrowers
– Calculating maximum eligibility periods
– Determining loss of subsidy
• Implementation dates of phases will overlap
150%: Tracking First-Time Borrowers
• Phase 1 (July 2013)
– COD will identify first-time borrowers
• Subsidized Usage Limit Applies (SULA) Flag is
reported to NSLDS from Federal Loan Servicers
• New Loan Type is reported from Federal Loan
Servicers
– “D0” for Direct Stafford Subsidized (SULA-eligible) loans
150%: Tracking First-Time Borrowers
• Phase 1 (July 2013)
– New “D0” loan type displays on:
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NSLDS websites
NSLDS reports
Financial Aid History (FAH)
Transfer Student Monitoring (TSM)
– New “D0” loan type displays as “D1” on
• Prescreening and Postscreening
• Institutional Student Information Record (ISIR)
150%: Tracking First-Time Borrowers
• Phase 1 (July 2013)
– School Portfolio Report (SCHPR1) updated to
include:
• New loan type of “D0” in the list of loan types
identifying Direct Loans
• Borrower-level SULA Flag indicator on loans (“Y,” “N,”
or blank)
– Updated record layout will be posted to IFAP in
July 2013
150%: Tracking First-Time Borrowers
• Phase 1 (January 2014)
– SULA Flag will display on the NSLDSFAP website
– SULA flag will be included on:
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Financial Aid History (FAH)
Transfer Student Monitoring (TSM)
2014-2015 Prescreening and Postscreening
2014-2015 Institutional Student Information Record
(ISIR)
– Postscreening Reason Code 25 will be added for
changes to a SULA status for 2014-2015
150%: Tracking First-Time Borrowers
• Phase 1 (January 2014)
– “D0” loan type will be included on:
• 2014-2015 Prescreening and Postscreening
• 2014-2015 Institutional Student Information Record
(ISIR)
– A new Direct Consolidation Subsidized for SULA
eligible loans will be created but will not be used
immediately
150%: Tracking Subsidized
Usage Periods (SUP)
• Phase 2 (tentative March 2014)
– COD will calculate the Subsidized Usage Periods
(SUP) for each loan and send to NSLDS
• NSLDS will display the SUP on the NSLDS websites
• NSLDS will include the SUP in TSM, FAH, and NSLDS
reports
• NSLDS will send the borrower-level SUP to CPS for
inclusion on the 2014-2015 ISIR
150%: Calculating Maximum
Eligibility Period (MEP)
• Phase 3 (tentative March 2014)
– NSLDS will compare the Maximum Eligibility
Period (MEP) calculated by COD to ProgramLevel Enrollment Reporting from schools
• Enrolment reporting changes will be required
– NSLDS will determine if a new MEP should be
calculated based on the enrollment reporting
150%: Calculating Maximum
Eligibility Period (MEP)
• Phase 3 (tentative March 2014)
– When reporting enrollment information to
NSLDS, school must include for program in
which the borrower is enrolled:
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CIP Code
Credential Level
Length of program in years, months, or weeks
If applicable, indication that program is preparatory
coursework or teacher certification coursework for
which school does not award an academic credential
150%: Calculating Maximum
Eligibility Period (MEP)
• Phase 3 (tentative March 2014)
– NSLDS will display the MEP on the NSLDS
websites
– NSLDS will include the MEP in TSM, FAH, and
NSLDS reports
– NSLDS will not send the MEP to CPS for
inclusion on the 2014-2015 ISIR
150%: Loss of Interest Subsidy
• Phase 4 (tentative March 2014)
– NSLDS will determine if Loss of Interest Subsidy
should occur on a borrower’s loan based on the
borrower’s MEP and total SUP
– NSLDS will update the following:
• NSLDS will display the Loss of Interest Benefits on the
NSLDS websites
• NSLDS will include the Loss of Interest Subsidy in TSM,
FAH, and NSLDS reports
• NSLDS will send the Loss of Interest Subsidy to CPS for
inclusion on the 2014-2015 ISIR
• NSLDS will send the Loss of Interest Subsidy to the
Federal Loan Servicers
NSLDS Data Integrity
NSLDS Data From DMCS
• DMCS has completed a project to improve the integrity of
the data DMCS reports to NSLDS
• If you find an issue with a loan status or a closed loan,
contact the Department’s Debt Resolution Group (DRG) at
1-800-621-3115
• If the issue is with student or parent identifiers (SSN, name,
date of birth) or duplicate loans, contact NSLDS Customer
Support at 1-800-999-8219
– You will have to provide documentation for identifier changes
– This process does take time due to the number of corrections that
are currently necessary
NSLDS Aggregate
Questions and
Reaffirmation
What is Reaffirmation?
The Department sets annual and aggregate
Stafford loan limits that a student cannot
exceed, but sometimes students are overawarded. The student cannot receive any more
federal aid until this overage is addressed. One
of the ways to resolve this issue is called
“reaffirmation.”
Why is Reaffirmation Important?
Every student loan originated is covered by a
Master Promissory Note. This constitutes a
legally binding contract that requires the
borrower to repay the loan in regards to the
requirements listed. The “Promise to Pay”
section only covers the funds the student was
eligible to receive, however.
Resolving Over-Awards
• Satisfactory Repayment Arrangement
– Borrower signs a promise to pay for the overage amount
• Borrower signs and returns a reaffirmation letter
• Borrower consolidates his/her loans
– Reallocation of loan balance
• Can only resolve a subsidized overage or an annual overage
• Will not work if the student exceeds his/her total loan limit
• Only the school that certified the loan(s) in question can request
a reallocation
– Pay down the overage
• Borrower would have to pay enough of the loan balance to
reduce the principal by the overage amount
• Could potentially include interest and require a payment much
greater than the overage itself to pay the loan down
NSLDS and Aggregate Balance
Calculation
• Aggregate Outstanding Principal Balance (Agg OPB) is an
auto system calculated field on NSLDS that is used to total
up loan balances for annual and aggregate amounts
– Original Disbursed Amount
– Outstanding Principal Balance
• New as of January 2013
– Excluding capitalized interest from outstanding Principal Balances
(OPB) for open, non-consolidation loans
– Enhanced the linking logic for underlying loans of Direct
Unsubsidized Consolidation Loans (D5) and Direct Subsidized
Consolidation Loans (D6)
Calculating the Agg OPB
• The loan is originated and Agg OPB starts at the
Original Disbursed Amount
• If the student pays the Outstanding Principal
Balance (OPB) below the Original Disbursed
Amount the Agg OPB reduces to the OPB
• If interest capitalizes, the Agg OPB will increase
but will NEVER go above the Original Disbursed
Amount
– NOTE: it is possible for a student to pay down an
overage and have it reappear as soon as interest
capitalizes again
NSLDS Aggregate Calculation
Process
Recent Aggregate Concerns
• Capitalized Interest
– Capitalized Interest is only reported to NSLDS by
the ED Servicers for Direct Loans and FFEL
Loans that are owned by the Department
– NSLDS modified the display of the Capitalized
Interest Flag and mouse-over text on the
NSLDSFAP Loan History webpage
• Amounts are found on the Loan Detail webpage
Aggregate Updates
Report Changes
Loan Record Detail Report
(LRDR) Updates
• GA/Federal Loan Servicer Code at
Calculation
– NSLDS is adding a new field to the LRDR to
identify the Guaranty Agency (GA) or Federal
Loan Servicer which held the loan at the time
the cohort was calculated
– This field is being added to better direct a
potential challenge or appeal to the proper data
manager
School Portfolio Report (SCHPR1)
• Provides details on borrowers in your current
loan portfolio
• Based on loan repayment begin date
• Previous school codes included (if school
has merged)
• Available in extract only
School Portfolio Report (SCHPR1)
School Portfolio Uses
• May eliminate need for other reports
• Can request up to three years of loans that
entered or will be entering repayment
• Can track student’s loan activity
– Current status
– Current principle and interest balances
– Delinquency date
School Portfolio Report
• Report includes borrowers from the school
code of the requesting FSA User ID
• Provides Direct and FFEL loan data
including:
– Consolidation loans and its underlying loans
– Loan amount and current balances
– Loan servicing data such as delinquency date,
loan status, and repayment plan
November 2011 Release
Delinquency Report (DELQ01)
• Now includes delinquent borrowers reported
by all federal loan servicers
• Contains borrowers’ contact information
(address, phone number, and email) as it
has been reported to NSLDS
• Driven off of number of days delinquent
Delinquent Borrowers Web Option
Delinquent Borrower Results
Delinquency Report
• Addition of consolidation loans
– Consolidation loans added based on the school
code of the underlying loan
– Consolidation indicator
– Consolidation ID
November 2011 Release
Delinquency Report
• Addition of PLUS borrower identifiers
– Changed student identifier fields to borrower
identifier fields. New fields for student
identifiers:
• Student SSN
• Student first name
• Student DOB
November 2011 Release
Borrower Demographic Report
• New report available in February 2013
– Report includes borrowers from the school code
of the requesting FSA User ID
– Provides demographic data as reported to
NSLDS by any source
– Includes:
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Borrower identifiers
Address
Phone number
Email address
Borrower Demographic Report
• Provided as an extract file via SAIG
– In fixed-width format, delivered in message class DEMOFWOP
– In comma separated value (CSV) format, delivered in
message class DEMOCDOP
• Sent to the TG mailbox associated with the FSA User ID
that requested the report
• Can be used in conjunction with the School Portfolio
Report (SCHPR1)
• Layouts available on the NSLDS Record Layouts section
of the Information for Financial Aid Professionals (IFAP)
website
• See NSLDS newsletter #42 for additional details
Median Borrowing Backup
Detail Report
• Median Borrowing is used on the College
Scorecard metrics
• Report provides the student and loan
information used in the calculation
• Report sent to the TG mailbox associated with
the FSA User ID that requested the report
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Provided as an extract file via SAIG
In fixed-width format only
Delivered in message class SCMBDROP
Layouts available on the NSLDS Record Layouts
section on the IFA website
Enrollment Reporting
Certification Report
• Allows the school to monitor its certified
enrollment data to help ensure compliance
with Enrollment Reporting requirements
• Provides student specific enrollment
certification data
• Includes date when data was applied to the
NSLDS database
Enrollment Reporting
Certification Report
• Contains last certified record as well as
dates applied to NSLDS
• Extract has calculated number of days since
certification was reported/applied to NSLDS
Attribute
Description
Based on extract date, the elapsed number of days
since the last certification date of the student’s
Days Since Certified
enrollment record.
Based on extract date, the elapsed number of days
Days Since Certification
since the last certification date of the student’s
Applied
enrollment was applied.
Enrollment Reporting
Certification Report
• Provided as an extract file in fixed-width
format only
• Delivered in message class AHSLDEOP to
the TG mailbox associated with the FSA User
ID that requested the report
• Layouts available on the NSLDS Record
Layouts section on the IFAP website
New Reports for 2013
• College Scorecard Debt-to-Earnings
– Addition to the School Scorecard
– Fall Implementation
Enrollment Reporting
Update
Importance of Enrollment Reporting
• Critical for administration of Title IV Loan
Programs
• Ensures students’ rights are protected
• Essential for:
– Proper servicing of loan throughout the life cycle
of the loan
– Preventing defaults
– School cohort management
Report Students Where They Attend
• NSLDS places students on a roster based on
reporting of federal aid
• COD disbursement records now require the
“Enrollment School Code”
• It is important that schools add financial aid
recipients to their rosters if the students are
not listed
Report Students Where They Attend
• Students should be reported at two locations of
the same six-digit OPEID only if the student is
actually attending both
• If the student is not enrolled at both locations,
report the correct location for the student
• If a student appears on a roster of an incorrect
location, use the “Move To” functionality to
report the correct location for the student
“Move To” Location Functionality
• The location field
– Last two digits of the eight-digit OPEID
– Has been added in both batch and online
• Schools that share the same six-digit OPEID and
administrator can “move” a student to the roster of the
location where he/she attends
– Helpful for students misreported at a location
– Helpful for transfers between locations
• Batch File
– Field is “Move to School Branch Code”
• Online
– Field on Enrollment Maintenance is “Loc” (Location)
“Move To” Location Functionality
• When certifying a change, provide the
enrollment data for the “new” location
– Enrollment status at new location
– Enrollment status effective date
• For transfers, provide the effective date at the new
location
• For correction of location, provide the date the
student began this current enrollment status for that
location
– Anticipated Completion Date
“Move To” Location Functionality
• When “Move To” is used, NSLDS performs
the action of stopping enrollment at one
location and beginning it at another
• Currently a “Withdrawn” record is applied to
the old location
• In June, NSLDS began using the status of
“Moved” instead of “Withdrawn”
Relevant Enrollment Reporting
Communications
• DCL GEN-12-06: March 30, 2012
• EA - Upcoming Enhancements to NSLDS to
Accommodate Enrollment Reporting Process
Changes: April 6, 2012 (includes links to NSLDS
record layouts)
• Newsletter 39 & 40: NSLDS Enrollment
Reporting Enhancements: July 6, 2012
• NSLDS Enrollment Reporting Guide: January
11, 2013
• NSLDS Enrollment Submittal Format and
Instructions: January 9, 2013
Reminder on Third
Party Servicers
Using Third Party Servicers
• Schools using a third party servicer for any
functionality requiring NSLDS usage is required
to report that relationship to FSA
– All third party servicers must be noted on your ECAR,
including enrollment reporting servicers
– To add a servicer, use the E-App website at
http://eligcert.ed.gov
• Each school is responsible for ensuring that nay
data received from NSLDS by either the school
or its third party servicer is adequately
protected and secured
NSLDS Contact Information
NSLDS Customer Support Center
Phone: 800-999-8219
Toll: 785-838-2141
Fax: 785-838-2154
Web: www.nsldsfap.ed.gov
Email: nslds@ed.gov
Thank You!
Dana Kelly
National Trainer
Nelnet Loan Servicing
dana.kelly@nelnet.net
336-848-6441