IPEDS Workshop Agenda
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Staff Introductions
Notes from 2013-14 Data Collection
2014-15 Data Collection Calendar
Changes for 2014-15 and 2015-16 Data Collection
Resources Reminder
News About Data Dissemination & Data Use Tools
Beyond collection and dissemination
Meet the IPEDS Team
Staff at NCES
• Ross Santy, Associate Commissioner,
Administrative Data Division
• Richard Reeves, Branch Chief, Postsecondary
Administrative Data Branch
• Samuel Barbett, Data Quality & Dissemination
Team Lead
• Jan Plotczyk, Data Collection Team Lead
Staff at NCES
• Alison Deigan: Graduation Rates, Outcome Measures,
Human Resources; Data Integration
• Gigi Jones: Student Financial Aid, Institutional
Characteristics; Data Feedback Report; Data Integration
• Tara Lawley: Admissions; Research and Development;
Training
• Bao Le: Finance, Fall Enrollment, Academic Libraries;
Indicators, Publications
• Andrew Mary: Completions; CIP; Publications
• Jie Sun: SAS programming
• Peter Oldershaw (Temporary): Data tools consultant
IPEDS Contractor Staff
• RTI International
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John Riccobono, Vice President, Education & Workforce Dev
Dan Pratt, Director, Center for Education Surveys
Janice Kelly-Reid, IPEDS Project Director
Jamie Isaac, Associate IPEDS Project Director, Help Desk Mgr
• Association for Institutional Research (AIR)
– Randy Swing, Executive Director
– Christopher Coogan, Chief of Staff
– Eric Godin, Associate Director of Education
• IT Innovative Solutions Corp (INOVAS)
– Mohamad Sakr, Vice President
– Bongjun Lee, Collection Systems Manager
Notes from
2013-14 Data Collection
Winter Collection Extended
• Winter Collection was extended this year due
to inclement weather
Reporting Noncompliance
• As of 10/2012, the fine amount for IPEDS
reporting noncompliance has increased
• The regulations permit a fine of up to $35,000
for each violation of any provision of Title IV,
or any regulation or agreement implementing
that Title
• Increased from $27,500
• Remember, noncompliance encompasses both
timely and accurate reporting
Response Status
• Keyholder close date was last Wed, 4/9
• Help Desk is now working with KHs who did
not lock on time
– One Last Chance
– Minor edit problems
• Coordinator close date is next Wed, 4/23
• Sorry about the timing of this meeting
One Last Chance Policy
• Allows institutions one chance to submit data
after the deadline
• After due date, Help Desk contacts institutions
that have not already used OLC
– They are given 2 weeks
– Help Desk enters, edits, works w/ keyholder to get
data clean and locked
OLC
• Institutions that have used OLC are not
contacted
– If institution contacts Help Desk, they are given 24
hours to submit the data
• Most institutions using OLC are noncoordinated, so thanks!
IC and SFA changes
• Cost of Attendance (COA) data for prior years
moved to the SFA component from IC
– Moved to improve the calculation of average net
price of attendance
– KHs can revise/verify COA data at the same time
they submit finaid data on SFA and see the net
price calculation
– No revisions in Prior Year Revision System
Moved GR and GR200
• GR and GR200 joined the SFA component in
the Winter data collection
– Suggestions from TRP 20 (November 2007)
indicated that institutions should be able to report
these data by early February
– Institutions were able to meet new due date
– Allows NCES to provide graduation rates data to
legislators, policy makers, students, and data users
earlier
HR
• 2012: New format + SOC = huge challenge
• What we learned:
– SOC was not designed with postsecondary education in mind
– KHs had many issues with interpreting screens, instructions
• What we did:
– A quick NPEC project to make suggestions for improvement –
some great ideas which we implemented for 2013
– Clarified screens, rewrote instructions, new FAQs
• Please note: there were NO changes in reporting for 201314; all work on instructions was done to provide
CLARIFICATION
Postsecondary Teachers
• No more Postsecondary Teachers terminology
– too confusing
• We’ve returned to the old terminology:
– Instructional staff, includes:
• Primarily instruction
• Instruction combined with research, public service
– Research staff
– Public Service staff
Renamed Some Categories
• New: Community, Social Service, Legal, Arts, Design, Entertainment,
Sports, and Media Occupations (21-0000 + 23-0000 + 27-0000)
• Old: Community Service, Legal, Arts, and Media Occupations
• New: Student and Academic Affairs and Other Education Services
Occupations (25-2000 + 25-3000 + 25-9000)
• Old: Other Teaching and Instructional Support Occupations
• New: Library and Student and Academic Affairs and Other
Education Services Occupations (25-4000 + 25-2000 + 25-3000 + 259000)
• Old: Library and Instructional Support Occupations
More Clarifications
• One contract type category has been
expanded:
– New: Multi-year or continuing or at-will contract
– Old: Multi-year contract
• See the instructions for the NEW Key
Reporting Concepts section -- basic reporting
concepts that will assist you in completing the
HR component
• SOC codes added to screens
How can you help?
• Please continue to let us know if you identify
additional issues you are struggling with
• The SOC 2018 Revision process is underway!
– NCES has proposed changes that will help better
align the SOC with postsecondary education,
particularly in the areas of academic and student
affairs
2018 SOC Revision
• How you can get involved:
– Submit comments to the Federal Register notice
slated to be published in early 2014
– Let your voices be heard and make suggestions
about how the SOC can be improved and updated
to better reflect the occupations at postsecondary
institutions
Important Concepts: SOC Occupational
Hierarchy
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23 Major occupational groups
97 Minor occupational groups
461 broad occupations
840 detailed occupations
– For example:
• Major Group
25-0000 Education, Training and Library Occupations
• Minor Group
25-1000 Postsecondary Teachers
• Broad Occupation
25-1060 Social Science Teachers, Postsecondary
• Detailed Occupation
25-1064 Psychology Teachers, Postsecondary
Important Concepts: Key SOC
Classification Principles
• Principle 2: Classification is based on work performed
– Occupations are classified based on work performed and, in
some cases, on the skills, education, and/or training needed to
perform the work at a competent level.
• Principle 9: Collectability
– The U.S. Bureau of Labor Statistics and the U.S. Census Bureau
are charged with collecting and reporting data on total U.S.
employment across the full spectrum of SOC major groups.
– Thus, for a detailed occupation to be included in the SOC, either
the Bureau of Labor Statistics or the Census Bureau must be
able to collect and report data on that occupation.
Suggesting New or Revised
Occupations
• Provide specific information on the nature of
the work performed – this is the most
important type of information!
• Include specific activities and tasks
• Indicate which activities and tasks are
required of all workers in the occupation
Keep in Mind
– How the work performed is distinct from that of
other detailed SOC occupations.
– For example, why shouldn’t academic and student affairs
professionals be classified under 11-9099, Education
Administrators, Other or 21-1012, Educational, Guidance,
School, and Vocational Counselors? What makes their
duties and responsibilities distinct?
Resources
• SOC Website: www.bls.gov/SOC
• Stay tuned for updates in This Week in IPEDS
General System Notes
• Can now have 7 additional users; more in the
future
• Adding Library Contact info this spring so we
can communicate with those folks
A New Way for Us to Communicate
• Ticker tape banner messaging
• Joins
– Message Center
– Pop-up boxes
– Specialized emails
– TWII
New Coordinator Tools, Reports
• Tools
– Added ‘Fatal error export’ option to the ‘Export
Caveats, Edits, Etc.’ page
• Reports
– ‘New user and veteran user' selection in the 'New
User List' page under the reports menu
– ‘Institution status of the reporting method' to the
existing 'Institution status per sector/State' page
under the reports menu.
– ‘Institution Used One last chance' under the reports
menu.
2014-15
Data Collection
Collection Calendar
2014-15 Data Collection Calendar
Fall
Winter
Spring
(6 wks)
(9 wks)
(17 wks)
Sept 3
Dec 10
Dec 10
Keyholder
close date
Oct 15
Feb 11
Apr 8
Coordinator
close date
Oct 29
Feb 25
Apr 22
IC
C
E12
SFA
GR
GR200
ADM
EF
F
HR
AL
Registration
Open date
Includes
Aug 6
Registration
Mapping
Institution ID
IC-H
Registration Review Date
• Register by August 27 – coordinators, too!
• If a keyholder has not registered as of this
date, a letter will be sent to the CEO
requesting appointment of a new keyholder
• If coordinators don’t register, we have to hunt
you down. Only registered coordinators are
invited to this conference….
Prior Year Revision (PYR) System
• Survey components will be open for revision
during their regular data collection period
• EXCEPT: Fall components will open on 9/10
instead of 9/3
• Revise cost of attendance data on IC or any
SFA data through current year SFA, NOT in PYR
• For next year only, revise Admissions data
through IC in both Fall and Winter
Other Important Dates
• Update Registration Contact information
– 8/6/14 – 7/17/15
• Update Institution Identification information
– 8/6/14 – 6/1/15
• Upload Custom Comparison Group for 2015
Data Feedback Report
– 1/5/15 – 7/17/15
Changes to Data Collection for
2014-15 and 2015-16
2014-15 and 2015-16 Changes
• Have been approved by the Office of
Management and Budget (OMB) for
implementation in 2014-15 and 2015-16
• The following information has been posted in
Data Provider Center (DCS login screen) and
DCS Help menu:
– Description of changes
– Screens and instructions (survey materials)
Origins of Changes
• TRP: Academic Libraries, 8/11
• TRP: Data on Veterans, 11/11
• TRP: Alternate Measures of Student Success,
2/12 & 10/12
• TRP: Finance, For-profit Institutions, 8/12
• TRP: Data Collection Calendar, 11/07
• NCES, public comments
Preview Year
• Preview year for 2014-15 changes will be
2013-14
• Preview year for 2015-16 changes will be
2014-15, BUT the information is already
posted
Changes for 2014-15
Add to IC – Veterans
• Which of the following are available to veterans,
military service members, or their families?
– Post-9/11 GI Bill, Yellow Ribbon Program
– Credit for military training
– Dedicated point of contact for support services for
veterans, military service members, and their families
– Recognized student veteran organization
– Member of Servicemembers Opportunity Colleges
• URL for tuition policies specifically related to
veterans and military service members
IC - Veterans
Add to IC – SQ for AL
• Screening question for academic libraries
data:
– What are your annual total library expenditures?
• If annual total library expenditures = 0 there is no
additional reporting
• If annual total library expenditures >0, institution will
submit the new Academic Libraries component
AL Screening Question
Delete from IC – Early Fall Ests.
• Early Fall Enrollment Estimates
– Full-time and part-time undergraduate students
– First-time undergraduate students
– Graduate students
• Why?
– Data are not of particularly good quality
– Source of confusion in Data Center
– Evidence that they’re not widely used
Move from IC to ADM
• Delete the items that collect admissions
information from IC, and create a separate small
component in the Winter collection
• SQ will remain on IC (Do you have an open
admissions policy?)
• New component will be collected only from
institutions that do not have an open admission
policy
• Moving these items to Winter will mean all
institutions can report data for the most recent
fall period
Add to SFA – Veterans
• Post-9/11 GI Bill benefits:
– Number of undergraduate and graduate students
receiving benefits
– Total dollar amount of tuition and fee benefits
awarded to them through the institution
• DoD Tuition Assistance:
– Number of undergraduate and graduate students
receiving
– Total dollar amount of awarded to them through
the institution
SFA - Veterans
Admissions (ADM)
• Newly separated component in Winter
• Admissions items from IC – nothing new
ADM – Admissions Requirements
• Admissions requirements (required, recommended,
neither required nor recommended, don’t know):
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Secondary school GPA
Secondary school rank
Secondary school record
Completion of college-preparatory program
Recommendations
Formal demonstration of competencies (e.g., portfolios,
certificates of mastery, assessment instruments)
– Admission test scores
• SAT/ACT
• Other test (ABT, Wonderlic, WISC-III, etc.)
• TOEFL
ADM – Counts
• Number of first-time, degree/certificateseeking students in the following categories.
For each category, report men, women, and
total as available
– Number of applicants
– Number of admissions
– Number (of admitted) that enrolled full-time
– Number (of admitted) that enrolled part-time
ADM – Counts
ADM – Test Scores
• If test scores are required for admission for
first-time, degree/certificate-seeking
undergraduate students, provide the number
and percentage of enrolled students
submitting SAT and/or ACT scores, and the
25th and 75th percentile scores for each test
listed:
– SAT Critical Reading, Math, Writing
– ACT composite, English, Math, Writing
ADM – Test Scores
ADM – Test Scores
New Academic Libraries (AL)
• The Academic Libraries Survey (ALS) was collected by
Census Bureau/NCES from degree-granting institutions
every other year in even-numbered years, through
2012
• The Academic Libraries (AL) component of IPEDS will
be collected from degree-granting institutions annually
in the Spring collection, and will have fewer data
elements
– Collected only if total annual library expenditures > 0
• Questions about staff will be moved to the Human
Resources component for the 2014-15 collection.
AL – Collection, Circulation
• If expenditures > 0:
– Is the library collection entirely electronic? (Y/N)
– Library collections counts, physical and
digital/electronic, as applicable:
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•
•
•
Books
Serial titles (deleted because it was deleted from 2012 ALS)
Databases
Media
– Circulation, physical and digital/electronic, as
applicable
AL – Collections, Circulation
AL - Expenditures
• If expenditures > $100,000:
– Number of branch and independent libraries—exclude
main or central library
– Total salaries and wages
– Are staff fringe benefits paid out of the library
budget? (Y/N)
– Fringe benefit expenditures if paid by the library
budget
– One-time purchases of books, serial backfiles and
other materials
– Ongoing commitments to subscriptions
AL – Expenditures, Interlibrary
• If expenditures > $100,000 (continued):
– Other information resources
– Preservation services
– All other operations and maintenance
expenditures
– Total interlibrary loans and documents provided to
other libraries
– Total interlibrary loans and documents received
– Does your library support virtual reference
services?
AL - Communications
• IPEDS team will upload current library
contacts into the Data Collection System as
Library Contacts
– We will begin communicating with KHs,
coordinators, and Library Contacts this spring
about next year’s AL collection
AL Resources
• We will develop an AL Resources website
– Definitions
– FAQs
– Comparison chart for ALS and AL
Changes to Finance For-profit
• Made to increase comparability of private forprofit finance data with private not-for-profit
finance data
• Much of the change involves parsing out items
that used to be reported together
Changes to Finance For-profit
• Balance Sheet: Add the following new
categories:
– Long-term investments
– Property, plant, and equipment, net of
accumulated depreciation
– Intangible assets, net of accumulated amortization
– Debt related to property, plant, and equipment
– Additional detail to align with financial statements
Changes to Finance For-profit
• Balance Sheet: Add the following new
categories:
– Land improvements
– Buildings
– Equipment—including art and library collections
– Construction in progress
– Other plant, property, and equipment
– Total plant, property, and equipment
– Accumulated depreciation
Changes to Finance For-profit
• Revenues
– Separate federal appropriations, grants, and contracts
into two categories:
• Federal appropriations
• Federal grants and contracts
– Separate state and local government appropriations,
grants, and contracts into four categories:
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•
•
•
State appropriations
State grants and contracts
Local appropriations
Local grants and contracts
Changes to Finance For-profit
• Revenues, continued
– Add private gifts to be reported with private
grants and contracts
– Add the following revenue category, if applicable:
• Hospital services
Changes to Finance For-profit
• Expenses
– Separate research and public service into two categories:
• Research
• Public service
– Separate academic support, student services, and
institutional support into three categories:
• Academic support
• Student services
• Institutional support
– Add the following new functional expense categories:
• Operation and maintenance of plant
• Hospital services
Changes to Finance For-profit
• Expenses, continued:
– The following categories will be allocated across the
functional categories and will also be reported as a
total amount following the expense matrix used by
public and private nonprofit institutions:
•
•
•
•
•
•
Salaries and wages
Employee fringe benefits
Operations and maintenance
Interest
Depreciation
All other
Changes to Finance For-profit
• Expenses, continued:
– Add a new screening question:
• What is your business structure?
– Based on the information provided, institutions
with the business structure of either C
Corporations or LLC will subsequently be asked to
report income tax expenses as follows:
• Total Federal income tax expenditures
• Total state and local income tax expenditures
Changes to Finance For-profit
• Scholarships & Fellowships
– Separate state and local grants (government) into
two categories:
• Grants by state government
• Grants by local government
All Survey Components
• Voluntary item: 2014-15, every 3rd year
• Time required to complete the component:
– Review instructions
– Query and search data sources
– Complete and review the component
– Submit the data through the Data Collection
System
• Will be used in calculating future burden
estimates
Summary, 2014-15
Fall Collection
• Institutional
Characteristics
• Completions
• 12-month
Enrollment
Winter Collection
• Student Financial
Aid
• Graduation Rates
• 200% Graduation
Rates
• Admissions
Spring Collection
•
•
•
•
Fall Enrollment
Human Resources
Finance
Academic
Libraries
Changes for 2015-16
New Outcome Measures (OM)
• New Winter component for degree-granting
institutions
• Collect outcome measures data on 4
degree/certificate-seeking student cohorts
– Full-time, first-time students
– Part-time, first-time students
– Full-time, non-first-time entering students
– Part-time, non-first-time entering students
Why?
• Improve the quality and availability of student
success data
• Collect more comprehensive measures of
student success for a broader group of
students
Why?
• Feb 2012 TRP 37 suggested outcome information
be collected for first-time, part-time students
• Oct 2012 TRP 40 suggested similar outcome
information be collected for non-first-time
students
• To expedite availability of OM data, TRP 40 also
suggested that data be reported retrospectively
– If a prospective reporting model were used, OM data
would not be available until 2023.
OM – 8 yrs
• For each of the 4 cohorts, collect a status update
8 years after the cohort enters the institution
using the following categories:
– Received award
– Did not receive award, still enrolled at reporting
institution
– Did not receive award, subsequently enrolled at
another institution
– Did not receive award, subsequent enrollment status
unknown
• A total of students who did not receive an award will be
calculated
OM – 6 yrs
• For each of the 4 cohorts, collect a status
update 6 years after the cohort enters the
institution using the following category:
– Received award
OM
• Academic reporting institutions will report on
Fall cohorts; program and hybrid reporters will
report on full-year cohorts
• Outcome Measures data collection will begin
in 2015-16 2014-15, with institutions
reporting on their 2007 2006 cohorts
• Data will not be disaggregated by race,
ethnicity, or gender
OM Resources
• We will develop an OM Resources website
– Definitions
– FAQs
– Help with developing retrospective cohorts
Summary, 2015-16
Fall Collection
• Institutional
Characteristics
• Completions
• 12-month
Enrollment
Winter Collection
• Student Financial
Aid
• Graduation Rates
• 200% Graduation
Rates
• Admissions
• Outcome
Measures
Spring Collection
•
•
•
•
Fall Enrollment
Human Resources
Finance
Academic
Libraries
Resources Reminder
Help Desk
• RTI International manages the Help Desk
• The Help Desk provides outstanding service
• They are expert representatives, most with
years of IPEDS experience
• Data Collection Help Desk
• Tools Help Desk
IPEDS Help Desk
Help Desk Activity 2013-14
(through March 26, 2014)
Fall 2013
(includes
registration)
Winter/Spring
2013-14
Total
Number of calls
handled
11,236
11,703
22,939
Number of calls made
11,638
12,088
23,726
4,288
5,567
9,855
27,162
29,358
56,520
Number of e-mails
received
Total
Training
• Association for Institutional Research (AIR)
– Holds the subcontract for IPEDS training
– Provides training in a variety of modalities:
• Face-to-Face Workshops
• Online Video Tutorials
• Online Keyholder Courses (new for 2014-15)
www.airweb.org/IPEDS
AIR’s IPEDS Trainer Cohort
• 30 higher education
professionals from around the
country
• A subsection of this cohort
helps develop AIR’s IPEDS
resources (workshops, tutorials,
and courses) and present IPEDS
Workshops
• State coordinators make great
IPEDS Trainers, contact Eric
Godin at AIR for more
information
Face-to-Face Workshops
30 Workshops Annually
• Most co-hosted with other higher education organizations
• Include instruction, videos, hands-on exercises, and discussions
Workshops Topics
• Keyholder Training
• Best Practices for Reporting and Using IPEDS Data to Improve Efficiencies
• IPEDS Data as the Public Face of an Institution
• IPEDS Data and Benchmarking: Supporting Decision Making and
Institutional Effectiveness
• IPEDS Finance Training for IR Professionals
2012-13 Workshop Locations
• Over 1,000 participants, including over 600 keyholders and coordinators
• 96% of attendees agreed or strongly agreed that the workshop improved
their knowledge of IPEDS
Online Video Tutorials
Component
Overviews
• 10 tutorials, over
40 minutes of
content
• Brief introduction
to each component
Definitions and
Concepts
• 30 tutorials, over
95 minutes of
content
• Linked from data
collection forms
Data Tools
IPEDS Related
• Over 165 minutes
of content
• Additional tutorials
related to IPEDS
• Data Center, Trend
Generator, etc.
• New Keyholder,
Net Price
Calculator, etc.
New Online IPEDS Resources
IPEDS Keyholder Courses
(courses are self-paced, mentor supported, and take 10-15 hours to complete)
• Course 1 – For keyholders with 0-9 months of experience, explains keyholder
responsibilities, campus planning for IPEDS submission, key IPEDS concepts,
and where IPEDS data appear in the public domain (available August 2014)
• Course 2 – For keyholders with 9-24 months of experience, covers how to
improve IPEDS data quality, increase data submission efficiency, and access
and use IPEDS data (available late Fall 2014)
Annual IPEDS Update
• Review of changes to collection process and survey components
(available August 2014)
Listservs
• IPEDS listserv
– >1500 subscribers
– Very lively discussions
– Biggest challenge: communicating to keyholders
when to contact Help Desk, and when to post on
listserv
• Coordinator listserv
– Available to all coordinators – Message Center
– Dormant right now
This Week in IPEDS
• Important news
– Data submission topics
– Data releases, publication releases
IPEDS Resource Center
• Data release procedure Data tip sheets
• Survey instrument archive; changes
• Information Centers
– HR/SOC
– Race/Ethnicity
– CIP
– Net Price Calculator
• Net price FAQs
Coordinator Tools in DCS
Coordinator Tools in DCS
New! Fatal Error
export option!
Coordinator Tools in DCS
See Coordinator Handbook
for more details
Data Dissemination and
Data Use Tools
IPEDS Data Release Procedure
• 4 stages:
– Collection Level
– Preliminary
– Provisional
– Final
• Outlined in IPEDS Resource Center
Collection Level
• Data are locked
• Then they are reviewed by the Help Desk
• Then they are migrated to the Collection Level
Data Center (login available only through the
Data Collection System)
• At Collection Level, any respondent whose data
have already been migrated can see their own
data, as well as the data for all of the other
institutions that have already been migrated
Preliminary Data
• After an IPEDS data collection cycle closes:
– A First Look publication based on preliminary data is
released
– Preliminary data are made publicly available through
the IPEDS Data Center
• Preliminary data have been edited but are subject
to further NCES quality control procedures
• Imputed data for nonresponding institutions are
not included
Provisional Data
• After all quality control procedures are
complete:
– The First Look publication is reissued based on the
provisional data
– Provisional data are made publicly available
through the IPEDS Data Center
• Data have been imputed for non-responding
institutions
Final Data
• Institutions may submit revisions to data in
the subsequent data collection year.
• After editing of these revised data is
complete:
– Final data are made public through the IPEDS Data
Center
– The First Look publication is not reissued
Publications & Reports
Publication/Data Release Schedule
• Preliminary Data [data released and First Look
published]:
– Fall Survey Data (ICH, IC, E12, C): mid- to late-May
following the collection
– Winter Survey Data (SFA, GR, GR200): early- to midSeptember following the collection
– Spring Survey Data (HR, EF, F): early- to mid-October
following the collection
• Provisional Data [data released and First Look
published]:
– Approximately 4-6 weeks after the Preliminary data
release
IPEDS First Looks
• What Is A First Look? A brief publication and set of
tables that coincides with the release of IPEDS data
files. Recent releases:
– IPEDS Fall 2013-14 data collection (preliminary data)
• Soon!
– IPEDS Spring 2012-13 data collection (provisional data)
• Pub #2013-183, 12/31/13
– IPEDS Winter 2012-13 data collection (provisional data)
• Pub #2013-178, 10/21/13
– IPEDS Fall 2012-13 data collection (provisional data)
• Pub #2013-289rev, 07/09/13
Topical Web Tables (State & Sector)
• State Report on Distance Education (2011-12)
– Pub #2013-172, 04/15/13
2013 Data Feedback Report
• Uses IPEDS data submitted in 2012-13
• Emailed to keyholders 01/07/14
• Mailings
– About 60% mailed on 01/21/2014
– The remaining 40% were damaged by a leaky pipe, and were reprinted and
sent 02/07/2014
• Available in Data Center
• NOTE: Custom comparison group changes for 2014 report can be
made thru 7/16/13
• Use Data Center for additional 2013 reports
Data Use Tools
Data Center
• Institution Profile Improvements
– More data on student charges, net price, distance education
enrollment, enrollment by age and enrollment by residence.
– New graphics visually describe the data
Data Center
• Statistics Report Improvements
– Revamped the questions asked for the output to
make them clearer and more intuitive – and also
put them on one page!
– Reformatted format to reduce the number of
blank/not applicable cells
– Download feature produces a zip file that will have
both formats
– Improved speed
Data Center
• Custom Data Set
– Easier to select lots of variables
Trend Generator
• Added more questions and subjects, allowing
users to create trends from more IPEDS data
than before
• Finally, the results can now be filtered so that
trends will only include certain groups of
institutions, allowing users more flexibility
NCES DataLab
• IPEDS Tables Library
– Link from Data Center, home page
– Sample survey tables available, too
• IPEDS Analytics: Delta Cost Project Database
– 2010 update available
– 2011 update in progress
– http://nces.ed.gov/datalab/
Beyond collection and
dissemination
NPEC: IPEDS R&D
IPEDS Technical Review Panel
Data Integration
NPEC: IPEDS R&D
Role of NPEC
• National Postsecondary Education
Cooperative
• To promote the quality, comparability and
utility of postsecondary data and information
that support policy development at the
federal, state, and institution levels
• NCES has assigned NPEC the specific
responsibility for developing a R&D agenda for
IPEDS, in support of its mission
Role of NPEC
• In addition to core membership, members
serve on/lead working groups to explore
targeted R&D topics
• Members serve on the IPEDS Technical Review
Panel
• http://nces.ed.gov/npec
Who Is NPEC?
• 15 members:
– Six data representatives from ACE, NAICU, APLU, AASCU, APLU, and
AACC
– Nine representatives from:
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a non-profit college;
a for-profit college
a community college;
a public 4-year college;
a regional organization (e.g., SREB, WICHE);
a data user groups (e.g., TICAS, IHEP);
a state higher ed agency or system
a community college system
a state independent college association
• Staffed and supported by NCES:
– Support for related contractual work including meeting logistics and
R&D work
Current Members
Mary Ann Coughlin*
Kent Phillippe
Springfield College
American Association of Community Colleges (AACC)
Alisa Cunningham*
Chris Rasmussen
Institute for Higher Education Policy
Midwestern Higher Education Compact (MHEC)
Christy England-Siegerdt
Mikyung Ryu
Washington Student Achievement Council (WSAC)
American Council on Education (ACE)
Gayle Fink
Rajat Shah
Bowie State University
Lincoln Educational Services
Tammy Halligan
Wendy Weiler
Association of Private Sector Colleges & Universities
National Assoc. of Independent Colleges & Univ. (NAICU)
Christine Keller
Christina Whitfield
Association of Public & Land-Grant Universities (APLU)
Kentucky Community and Technical College System
Carolyn Mata
TBD
Georgia Independent College Association
Representative from a community college
Emily Parker
American Assoc. of State Colleges & Univ. (AASCU)
* Term Ends June 30, 2014
Recent R&D Reports
• Completed since last conference
– Clarifying the reporting and use of second major
data in IPEDS
– Clarifying how study abroad students are reported in
IPEDS
– Institutional grouping working group: Identification
of issues and recommendations
IPEDS Technical Review Panel
Janice Kelly-Reid, RTI International
What is the IPEDS TRP?
• Group of technical experts that meets ~3x/yr
to:
– Implement legislation and regulations into IPEDS
– Address emerging areas of concern
– Decrease reporting burden AND retain federal
data necessary for policy making and analysis
• Meetings conducted by RTI International and
under the new contract will be held at
Department of Education meeting space
Recent & Upcoming TRP Meetings
Date Held
TRP Topic
Feb 2014
Defining an IPEDS Institution
Mar 2014
Defining an IPEDS Institution, Part 2
July 2014
Human Resources
TRP Website
• TRP Website, hosted by RTI
– Summaries of meetings
– Calls for comment and
– Dates for upcoming meetings
• Available through the IPEDS Newsroom tab
under Technical Review Panel Reports
• Contact Janice Kelly-Reid at jrk@rti.org if
interested in serving
Data Integration and Other Interoffice and Inter-agency Work
Integration/other projects
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Crosswalk
Gainful employment
College Scorecard
Shopping Sheet
Net price calculator
Standard Occupational Codes (SOC) working
group
Questions?
Thank you!