When ?
16th October 2013 : 10 AM – 6 PM
17th October 2013 : 10 AM – 6 PM
18th October 2013 : 4PM – 10 PM
Why ?
• To promote Poornima Brand at local level
involving students and faculty members.
• To create a platform for interaction & bonding
with peers & students.
• To showcase the sporting & team working
capabilities of students of Poornima University.
• And to take a break from regular academic
sessions & freshen up mind for forthcoming
end term exams.
How ?
1200 + Students
200 + Employees
100 + Managers
19 Events
Followed by
Mega Mega Mega Cultural Night
hosted by Viacom 18 (MTV).
Targets !!!
• Attendance
• 90% - 100% - Excellent
• 75% - 90% - Good
• 65% - 75% - Average
• Below 60% - Poor
• Media Coverage
• More than 500 words & 3 Photo - Excellent
• 300-500 words & 2 Photo - Average
• Below 300 words & 1 Photo - Poor
Working Hierarchy
Organizing
Team
Governing
Team
Advisory
Team
Core
Planning &
Management
Team
Faculty
Organizers
Captains
Governing Team
• Dr. K.K.S.Bhatia, In-Charge President.
• Dr. Manoj Gupta, Dean (SET & SBA).
• Prof. Mahesh Bundele, Coordinator, Research.
• Dr. Chandni Kirpalani, Registrar.
• Ms. Nupur Shrivastav, Controller of Examination.
• Mr. Chain Raj Kothari, Chief Finance & Accounts Officer.
• Mr. Amit Gupta, Proctor.
• Mr. Rahul Singhi, Officer on Special Duty.
Advisory Team
• Mr. J.R Lohar, Group Coordinator [First Year].
• Mr. Gaurav Mohan Mathur, HoD-B.Arch.
• Mr. Hariom Gurjar, HoD-MBA/BBA/B.Com.
• Mr. Gaurav Soni, HoD-EE/EC.
• Mr. Ashwini Kapoor, HoD-M.E.
• Ms. Ramma Singh, HoD-Civil.
• Ms. Shikha Gautam, HoD-C.E/BCA.
Core Planning &
Management Team
• Mr. Amit Gupta, Convener.
• Mr. Anmol Chaturvedi, Representative of Outdoor Sports/ Infrastructure
Preparation.
• Mr. Manoj Gautam, Representative of Indoor Sports / Transportation & Hospitality.
• Ms. Sakshi Jain, Representative of Club Activity/ Store, Facility, & Helpdesk.
• Mr. Nitin Lathi, Representative of Invitation, Documentation & Feedback.
• Mr. Rahul Singhi, Representative of I.T & Registration.
Organizing Team
• Representatives of CPMT themselves.
• Faculty Organizer, Indoor Sports.
• Faculty Organizer, Club Activity.
• Faculty Organizer, Outdoor Sports.
• Faculty Organizer, Infrastructure Preparation.
• Faculty Organizer, Invitation, Documentation & Feedback.
• Faculty Organizer, I.T & Registration.
• Faculty Organizer, Store, Facility, & Helpdesk.
• Faculty Organizer, Transportation & Hospitality.
• Faculty Organizer, Security & Discipline.
Faculty Organizer’s Team
• Faculty Organizer himself.
• Various Captains.
• Student Volunteers (For Documentation) – 1.
• Student Volunteers – 2.
Captain’s Team
• Faculty Captain himself.
• Student Volunteers – 2.
Opportunity for
Captains
• Ability to think, plan, execute, review and correction to finally
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accomplish desired objective and outcome.
Experiment on leadership and team working ability.
Establish Your credentials For worthwhile Responsibilities and
Position.
Experience handling of various fields situations.
Time Management skills.
Discover hidden potential.
Leadership skills.
Documentation & resource optimization.
Opportunity for
Participants
• Illustrate Your Capabilities.
• Realize your own potential.
• Become member of big working group and enjoy its fruits of success.
• Interaction and bonding with peers and students.
• Recreation.
• Active Participation.
• Exposure to various events.
• Work as a team and handle various situations.
Role of Captains
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Involve all stake holders.
Spread Information & Motivate Participants.
Ensure proper documentation & exchange of information.
Standby the time line, team sizes & other conditions carefully.
Discussion among members about selection of teams.
Keep track on performance of teams.
Ensure Discipline at all levels.
Collect Informal Feedback and convey to respective managers if
critical.
Distribution of CPMT Member among Groups
CPMT MEMBER
CPMT MAIN OFFICE
Mr. Amit Gupta
Ms. Sakshi Jain
CATEGORY
EVENT
MANAGEMENT
CPMT VOLUNTEERS
1. Mohd. Varis
2. Shiv Kr. Singh
3. Aman Kr. Gupta
4. Priya Agarwal
5. Yogesh Bhati
6. Surbhi Sharma
GROUP
CPMT MEMBER
CLUB
Mr. Sushil Jain
SPORTS INDOOR
Mr. Manoj Gautam
SPORTS OUTDOOR
Mr. Anmol Chaturvedi
INFRASTRUCTURE PREPARATION
Mr. Anmol Chaturvedi
INVITATION, DOCUMENTATION &
FEEDBACK
Mr. Nitin Lathi
STORE, FACILITY, & HELPDESK
Mr. Sakshi Jain
TRANSPORTATION & HOSPITALITY
Mr. Manoj Gautam
I.T & REGISTRATION
Mr. Rahul Singhi
*Any Grievance of Faculty Organizer , Captain or Volunteer will be resolved at CPMT
Main Office i.e. Procr Office
SCHEDULE OF MEETING PRIOR LAKSHYA 2013
Teams
GOVERNING TEAM
DAY
DATE
REMARKS
WEDNESDAY
18.09.2013
DISCUSSION ABOUT
THE PLANNING AND
SUGGESTIONS FOR
BETTER EXECUTION.
THURSDAY
26.09.13
SATURDAY
5.10.13
CPMT + OT
Faculty Organizer’s
Team
Captains
SATURDAY
TUESDAY, THURSDAY,
SATURDAY
FLOAT INFORMATION
ABOUT THEIR
RESPECTIVE ROLES IN
FEST
REVIEW OF
PREPARATION
28.09.13
FLOAT INFORMATION
TO FACULTY EVENT IN
CHARGE FOR
EXECUTION OF
EVENTS.
1 , 3 , 5 OCTOBER 2013
PLANNING OF THEIR
RESPECTIVE EVENT.
Time-line
SUBMISSION OF LISTS
SUBMITTED BY
SUBMITTED TO
TIMELINE
LIST OF CAPTAINS
OT MEMBERS
CONVENER OF FEST
28/09/13
TILL 12:00 NOON
LIST OF STUDENT VOLUNTEER
OT MEMBERS
CONVENER OF FEST
28/09/13
TILL 12:00 NOON
LIST OF STUDENT VOLUNTEERS (EVENTS)
CAPTAINS
OT MEMBERS
30/09/13
TILL 9:00 AM
LIST OF STUDENT VOLUNTEERS (EVENTS)
OT MEMBERS
CONVENER OF FEST
30/09/13
TILL 12:00 NOON
RULES AND REGULATION OF EVENTS
CAPTAINS
OT MEMBERS
03/10/13
TILL 9:00 AM
RULES AND REGULATION OF EVENTS
OT MEMBERS
CONVENER OF FEST
3/10/13
TILL 12:00 NOON
CAPTAINS
CONVENER OF FEST
5/10/13
TILL 12:00 NOON
LIST OF REQUIREMENTS (SIGNED BY OT Members)
COLLECTION OF REQUIREMENT
RESPECTIVE
STUDENT VOLUNTEERS
7/10/13-10/10/13
TILL 3:00 PM
SUBMISSION OF POSTERS
(4 PER EVENT ONLY FOR CLUB EVENT)
CAPTAINS
OT MEMBERS
12/10/13
TILL 12:00 NOON
SUBMISSION OF POSTERS
(4 PER EVENT ONLY FOR CLUB EVENT)
OT MEMBERS
CONVENER OF FEST
12/10/13
TILL 3:00 PM
INDIVIDUAL TEAM
I.T & REGISTRATION
GROUP
12/10/13
TILL 12:00 NOON
LIST OF TEAMS
DEADLINES
Presentation of basic drafts
Finalization of schedule
Formation of OT & CAPTAINS
18/09/13
25/09/13
28/09/13
Presentation for II year students
30/09/13
Formation of Student committees
Presentation for I year students
Release of poster
Start of registration
30/09/13
01/10/13
01/10/13
01/10/13
Finalization of certificates and prizes
Last date of registration [For Team Events]
Last date of registration [For Individual Events]
02/10/13
05/10/13
05/10/13
Display of posters of each event (ONLY FOR CLUB EVENT)
14/10/13
Working Teams
EVENT TEAM
• Club Activities
• Indoor Sports
• Outdoor Sports
MANAGEMENT TEAM
•Infrastructure Preparation
•Invitation, Documentation &
Feedback
•I.T & Registration
•Store, Facility & Helpdesk
•Transportation & Hospitality
•Security & Discipline
Organizing Team
Category
Faculty Organizer
Club
Dr. Shilpi Saxena
Indoor Sports
Mr. Gaurav Soni
Outdoor Sports
Mr. Mukesh Taker & Mr. Ashwini
Kapoor
Infrastructure Preparation
Mr. Ankur Sharma
Invitation, Documentation &
Feedback
Ms. Garima Mathur & Mr. Anil
I.T & Registration
Ms. Shikha Gautam
Store, Facility, & Helpdesk
Dr. Preeti Kaushik
Transportation & Hospitality
Mr. Devendra Rizwani
Security & Discipline
Mr. Himanshu Tiwari
Infrastructure Preparation
• Preparation of Field For Various Sports activities.
• Water Facility for participants at ground.
• Tent arrangements for audience and rest place for
teams.
• First Aid Facility at ground for participants.
• Food Stalls for students.
• Speakers and mike arrangements for
announcements.
• Help desk for students for reporting and queries.
Invitation, Marketing, Documentation & Feedback
• To act as a single body responsible for creating reports and results
instinctively with the coordination of I.T & Registration Group.
• To be in touch with all the Student Volunteers of Documentation at all level
i.e. events and Management.
• To give and take reports, results, data and formats with other Management
Groups, as and when required, for efficient working in Fest.
• To post event, to collect and retrieve reports from CAPTAINS at all level i.e.
events, management etc. and submit them CPMT.
• To collect and analyze data for analysis of student’s satisfaction about
activities of Fest.
• To report CPMT about the feedback so that if anything is not working as
per the planning, immediate measures can be taken to improvise the fest.
• To collect feedback about pattern of participation and suggest
modification for Fest.
• To collect feedback about overall coordination among various authorities,
event groups and individuals and highlight shortcomings.
• To take stock of specific happenings and highlight the same in the report
for improvement.
I.T & Registration
• To publish all the details of Fest on the website comprising schedule,
registration forms, necessary contact details etc.
• To train the students about the procedure of registration for
participating in fest.
• To ensure proper functioning of registration mechanism.
• To generate regular reports (event wise/group wise) for documentation
purposes.
• To update the details/results of events on website on daily basis.
• To upload event photographs on daily basis.
Store, Facility & Help Desk
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To design and publish the process of procurement of materials, issue and return of
consumable and non-consumable materials.
To coordinate with Organizer’s Team for possible requirements of materials and arrange to
purchase the same.
To issue the material as per defined process.
To maintain proper records and submit a report specifically highlighting misuse/inappropriate
use of materials at the end of the fest.
To make available materials for welcoming the guests.
To arrange for the payment of the invited referees from outside Poornima Foundation.
To help the students with all kind of information (for eg. Exact venue of event, contact details of
respective Volunteers etc.).
To establish and operate computerized help center with provision to make announcement
regarding status & commencement of events, results, transport etc.
To design, publish and operate bus transport system during the event with details of routes,
bus numbers, timings and drivers.
To arrange for escort of invited guests.
To arrange and publish details of one emergency vehicle in campus.
To make First-Aid box in campus and to appoint designated faculty members for its operation
and to issue Wheel-Chair & Stretcher.
To design a system for making hygienic and healthy food items available.
To design and publish details of items along with their price which will be available on stalls.
To design and publish the system of refreshment for invited guests.
Transport & Hospitality
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To invite guests and dignitaries from and outside Poornima
Foundation for inauguration of various events.
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To receive the invited guests and escort them to appropriate
venues.
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To invite refries and judges for various events.
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Transport facility for students and faculty in late hours.
Security & Discipline
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To design the overall security system for Fest and provide
sufficient training/drill to each individual involved in
maintenance of discipline.
To design specific security arrangements during cultural
programs, take approval from local administration and police.
To create internal intelligence network in campus and
channelize the flow of information for effective readdressal.
To ensure issue of PU I-Card to each student well before start
of the event.
To ensure the participation/entry in events through PU, ICards only.
To arrange Ambulance vehicle with medical staff.
To strictly keep a check over OUTSIDERS.
To detect and take immediate actions in situation of mob
formation and chaos.
Events Offered
Club [6]
INDOOR GAMES [3]
OUTDOOR GAMES [10]
Heena Creation
Table Tennis
Basket Ball
Rangoli
Chess
Volley Ball
Photography [E]
Carom
Football (7 Aside)
Sketching
Athletics :
Stamp collection
[E]
100 M, 200 M, 400 M
Coin collection
[E]
4x100 m Relay, shot-put,
long jump.
Cricket (faculty V/s
Students)
RULES & REGULATIONS
• Judge’s / Referee’s / OT’s / Captain’s decision will be final
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& binding.
Judges coming from outside PU may be offered amount
(YTBD) against use of their personnel conveyance.
Participants have to follow the rules & regulations that
are decided for the event.
Participants will have to maintain the dignity of event as
well as institution.
Carrying Identity Card throughout the Fest is compulsory
for faculty and students.
During the Fest all the Organizing Team Members &
Captains will not be allowed to take leave.
For emergency condition permission will be granted only
Convener of the Fest.
DISCIPLINE REGULATIONS
• Organizing Team & Captains along with members of discipline
committee will be authorized to take on the spot action against
students involved in any act of indiscipline.
• Types of indiscipline:
• Inviting anybody from outside Poornima University.
• Using abusive language & personal commenting.
• Objecting decision of Judges/Advisors.
• Misbehaving with organizing teams, faculty & staff members on
duties.
• Consumption of alcohol or entering campus under influence of
alcohol.
• Actions:
• Cancellation of participation in one/more/all events.
• Suspension from Fest.
• Suspension/Termination from University under existing norms.
For I-Card
• Students not having their I-Cards can apply for
fresh I-Card 10th OCT. 2013 at Proctor Office.
For Mail-Id
• Students are required to collect their Poornima E-
Mail ID & Password 8th Oct. 2013 from Online Lab
between 11AM – 1PM
ICE BREAKERS
• Organizing Fun Games.
• College Radio, Commentary & Music.
• On the Spot Celebrations.
• Faculty v/s Student competitions.
• Student Corners.
• LAKSHYA Souvniers on actual cost basis in order to
promote Poornima brand.
SPECIAL
ARRANGEMENTS
• Canteen/Provision open from 09:00 AM TO 06:00 PM
• Hostel mess available to Hostellers & Day Scholars (on
payment basis) between 11:00 AM TO 01:00 PM
• Transport facility will be available in following time
slots:
• Arrival time: 9:55 AM SHARP
• Departure : 06:05 PM SHARP
INCENTIVES MANAGERS
 COMMUNICATION ALLOWANCE
 Rs. 100/- to all Volunteers for the purpose of telephonic
communication.
 REFRESHMENT COUPONS
 A Food coupon will be given to all OT Members, Captains &
Volunteers on days of execution of event.
 T-SHIRTS
 All the OT Members, Captains & Volunteers will get a Fest T-
Shirt free of cost.
 NOTE: THERE IS NO PROVOSION OF CERTIFICATES TO VOLUNTEERS.
Important Contacts
• Mr. Amit Gupta (Convener)
:+91 900 189 3265
• Mr. Rahul Singhi
:+91 982 900 0071
• Mr. Anmol Chaturvedi
:+91 979 987 5123
• Mr. Himanshu Tiwari
:+91 992 801 7668
• Mr. Manoj Gautam
:+91 946 232 4922
• Mr. Nitin Lathi
:+91 953 015 5521