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New Jersey Digital Readiness for Learning and
Assessment Project (DRLAP) – Broadband Component
INTRODUCTORY SEMINAR/PRE-ASSESSMENT WORKSHOP
EDUCATIONAL INFORMATION AND RESOURCE CENTER
March 18, 2014
Prepared by Dellicker Strategies, LLC.
www.dellicker.com
© Dellicker Strategies, LLC. All rights reserved. DELLICKER STRATEGIES and the Blue-and-Gray Design are service marks of Dellicker Strategies, LLC.
Agenda
 New Jersey Digital Readiness for
Learning and Assessment Project
(DRLAP) Broadband Component
 Welcome and Introductions
 Project Background & Goals
 Regional Procurement Overview
 Procurement Survey and
Feedback Questionnaire
 Wrap-up and Next Steps
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2
Educational Information and
Resource Center
 Educational Information and Resource Center (EIRC)
 EIRC is committed to continuously improving the education, safety, physical and emotional
health of children. EIRC meets this commitment by developing and delivering a
comprehensive array of support services to those who teach, raise, care for and mentor
children. The Center accomplishes its mission while meeting or exceeding the highest
standards for client service, product/service value and employee-job satisfaction.
 EIRC has seen substantial growth in recent years due to increased partnerships with public
and private foundations, colleges and universities, and other service agencies. Throughout
the organizations 45 years of service, the mission has remained constant and the employees
have continued to create substantial programs to service the community of educators
throughout the state. Programs also reach into more than 36 states and 15 foreign countries.
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3
Introductions




New Jersey Department of Education
North Highland Worldwide Consulting
Dellicker Strategies
Pennsylvania Intermediate Units
– Lancaster-Lebanon Intermediate Unit 13
– Luzerne Intermediate Unit 18
– Montgomery County Intermediate Unit 23
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4
About Dellicker Strategies
 Lehigh Valley Pennsylvania based consulting firm
 We help schools adopt innovative technologies and
teaching methods to personalize instruction and
motivate students to learn
– Since 2005, our team has helped 500+ schools
improve their technology infrastructure and provide
online learning choices for students
– Negotiated $150 million in telecom upgrades
– Regional leaders in emerging field of hybrid learning
– www.dellicker.com
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5
Current Situation
 Academic Year 2014-15:
– New Jersey schools will start administering online assessments
to students statewide
 By 2019:
– Some experts estimate that half of all high school courses
nationwide will be delivered online*
 Some New Jersey schools are not ready!
– According to self reported data from a NJDOE June 2012
survey
• Many lack sufficient broadband for online assessments
• More lack sufficient broadband for digital learning
*Christensen, Clayton M., Michael B. Horn, and Heather Staker. “Is K–12 Blended Learning Disruptive?” San Mateo, CA: Clayton Christenson Institute for Disruptive
Innovation, May 2013. http://www.christenseninstitute.org/wp-content/uploads/2013/05/Is-K-12-Blended-Learning-Disruptive.pdf (accessed 08 AUG 2013)
© Dellicker Strategies, LLC. All rights reserved. Proprietary materials.
6
New Jersey Internet Access
 Internet Statistics * Self reported data from NJDOE June 2012 survey.
– 92% of districts not using regional network
for delivery
– 61% of districts want to upgrade
– 34% of districts pay >$3,000/month
 2013 E-Rate
– 91% of school districts applied
– 57% of charter schools applied
– Average E-Rate discount is 60%
 Internet Access types
– DSL, Cable Modem, Copper, Optical/Fiber
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7
Overall Intent
 Improve data
telecommunications
bandwidth of New
Jersey schools
A. Remediate acute
problems now for
online assessments
B. Develop more
permanent solutions
for digital learning
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8
Broadband Project Objectives
 Short-Term- Now through March 2015:
– Help schools with network deficiencies secure temporary fixes
in time for online assessments in academic year 2014-15
 Operational Tasks:
A.
B.
C.
Secure short-term E-Rate broadband contracts through
March 26, 2014
Negotiate stop-gap broadband solutions through Dec 2014
Make alternative arrangements (e.g. other testing sites) for
remaining schools through spring 2015
 NJDOE is reaching out to identified schools to assist
 Schools need to make sure NJTRAx data is correct!
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Broadband Project Objectives
 Long-Term: Now through June
2015 and beyond:
– Help schools permanently and
significantly upgrade their
broadband networks for online
assessments and digital learning
by academic year 2015-16
 Operational Tasks:
A.
Execute regional procurements
for upgraded broadband
 Regional procurements are
why we are here today!
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10
Results of Similar Projects
 West Virginia Telehealth Network
– $8 million project connecting 99 healthcare sites in seven
regional healthcare networks
 Association of Independent Colleges and Universities
of PA (AICUP) Regional Higher Education Network
– $4 million project connecting 56 colleges in three regional
college networks
 Technology Council of Central Pennsylvania
Telecommunications Purchasing Consortium
– $3 million project connecting 28 business and industrial sites
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11
K-12 Networks in PABefore Regional Aggregation
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12
K-12 Networks in PA
After 20 Regional Consortia
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13
Results of PA Regional Consortia
Comparison of PA Districts with and without Regional WANs
Row
Labels
Average of Average of
Average of Average of
Total
Total
Total Cost Total Cost
Bandwidth Bandwidth
Before
After
Before
After
Average of Price
Per Unit of Total
BandwidthBefore
Average of
Price Per Unit
of Total
BandwidthAfter
WAN
88.5
396.7
$2,000.70
$2,600.56
$22.61
$6.56
No WAN
13.0
30.5
$2,246.34
$3,011.27
$172.80
$98.73
 School districts in regional consortia upgraded Internet
access from 4.4 Mbps to 53 Mbps avg. (+1,104 percent)
– 2X increase compared to districts that did not regionalize
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14
New Jersey School Example
 Salem County NJ Hub/Internet Consortium
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15
New Jersey School Example
 Salem County NJ Hub/Internet Consortium
– Countywide interscholastic network for 12 years
– Serves 16 Districts and Salem Community College
– Schools buy Internet access through consortium E-Rate
application delivered via regional wide area network
– Provides equity and savings to all partners
– Especially helped the K-8 Districts keep pace & scale up
bandwidth over the years
– Promoted cooperation and partnerships within the County
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16
Features of Regional
Procurements
 Consortium purchasing
 Competitive bidding
 Regionalization of
technology services
 Wide area networks
 Interscholastic
cooperation
 Shared technology
services (e.g. Help Desk,
Technical Support
Assistance, etc.)
 E-Rate compliance
© Dellicker Strategies, LLC. All rights reserved. Proprietary materials.
Other
Network
17
Benefits of Regional
Procurements
 Discounted rates for advanced
telecommunications services,
especially for Internet access
 Additional service options from
multiple quality vendors
 Local customer service and
support network
 Shared technology services
among peer groups of schools
 Collaborative development of
digital learning programming
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18
Broadband Operations Cycle
Planning
Stage
Project Guidance
Prepare
Program Review
Review
Employment
Stage
Performance
Reports
Evaluate
Assess
Communications
Learning
Regional Consortium Analysis
Design
Design PlanRequest for Proposals
Collaboration
Strategy
Team
Manage
Select
Bid Analysis
Plans
Team
Align
Field Ops
Source
Team
Evaluation Plan
Deployment
Stage
Service Contracts
© Dellicker Strategies, LLC. All rights reserved. DELLICKER STRATEGIES and the Blue-and-Gray Design are service marks of Dellicker Strategies, LLC. This document and the information
and processes discussed in this document are confidential and proprietary to Dellicker Strategies, LLC and may not be used, disclosed or shared without prior written permission.
Broadband Operations Cycle
Planning
Stage
Project Guidance
Program Review
Prepare
Planning Stage• Employment
Purpose:
Review
Assess
Regional Consortium Analysis
Stage
– Develop overall plan
for upgraded broadband service
• Phases:
Performance
Reports
– Prepare
– Assess
– Design
Evaluate
Communications
Learning
Design
Design PlanRequest for Proposals
Collaboration
• ForStrategy
new consortium
schools:
Manage
Team
Select
Bid Analysis
– Planning Stage starts now and lasts through June 2014
Plans
– Broadband Operations Cycle provides a step-by-step process to plan
Team
regional procurements for
upgraded service
Align
Source
Deployment
Stage
Field Ops
Team
Evaluation Plan
Service Contracts
Broadband Operations Cycle
Planning
Stage
Project Guidance
Prepare Phase
Program Review
• Employment
Purpose:
Prepare
Review
Assess
Regional Consortium Analysis
–Stage
Schools prepare for
regional procurement
• School Activities:
Performance
Reports
Evaluate
Learning
– Attend introductory seminar
on consortium procurement of broadband
services
Collaboration
Communications
Design
Design PlanRequest for Proposals
• Product:
Strategy
ManageDocument
– Team
DRLAP Guidance
Select
Bid Analysis
• Plans
Outcome:
– Base of knowledge about consortium purchasing, purpose of DRLAPAlign
Source
Deployment
Broadband and overall concept of operations
Team
Stage
Field Ops
Team
Evaluation Plan
Service Contracts
Broadband Operations Cycle
Planning
Stage
Project Guidance
Assess Phase
Program Review
Prepare
• Purpose:
Review
Employment
–Stage
Schools assess current and future
Assess
Regional Consortium Analysis
broadband needs
• School Activities:
– CompleteEvaluate
Procurement Survey
for Schools
Learning
Communications
– Receive and review results of Procurement
and vendor Request for Information (RFI)
Performance
Reports
• Product:
Design
Design PlanRequest for Proposals
Collaboration
– Strategy
Regional Consortium Analysis
Team
• Outcomes:
Manage
Select
Bid Analysis
– Understanding of gaps between current environment and desired state
Team of broadband service
Align school outcomes
Source
– Initial articulation of specific
sought from
upgrading
Deployment
Field
Ops
network
capabilities
Stage
Team
Plans
Evaluation Plan
Service Contracts
Broadband Operations Cycle
Planning
Stage
Project Guidance
Design Phase
Program Review
• Employment
Purpose:
Prepare
Review
Assess
Regional Consortium Analysis
–Stage
Schools design a
consortium procurement vehicle
(e.g. Request for Proposals-RFP)
Performance
Evaluate
• School
Reports Activities:
Communications
Learning
Design
– Return RFP participation documents
– Review RFP framework and construct
Collaboration
Design PlanRequest for Proposals
• Product:
Strategy
– Team
Design PlanManage
(RFP)
Select
Bid Analysis
• Plans
Outcome:
Team
– Validation and communication
of broadband
services desired by
Align
Source
Deployment
consortium
schools
for
service
providers
to
respond
Field Ops
Stage
– Team
End of Planning
Stage
Evaluation Plan
Service Contracts
Broadband Operations Cycle
Planning
Stage
Project Guidance
Deployment Stage
Program Review
• Employment
Purpose:
Prepare
Review
Assess
Regional Consortium Analysis
–Stage
Execute the RFP and install the upgraded service
• Phases:
– Select
– Source
– Align
Performance
Reports
Evaluate
Communications
Learning
Design
Design PlanRequest for Proposals
• For new consortium schools: Collaboration
– Strategy
Deployment Stage starts in the summer and
Manage
Team
lasts through June 2015
– Ends with new
Plans
Team
network launch
Align
Source
Field Ops
Team
Evaluation Plan
Service Contracts
Select
Bid Analysis
Deployment
Phase
Broadband Operations Cycle
Guidance Document
Employment Stage
Program Review
Performance
Reports
Prepare
• Purpose: Assess
Review
Employment
Stage
Planning
Stage
Regional Consortium Analysis
– Operate high-speed networks for
online assessment and digital
learning applications
Evaluate
Learning
• Phases:
Communications
Design
Design PlanRequest for Proposals
– Manage; Evaluate; Review
• For new consortium schools:
Collaboration
Strategy
Team
Manage
Plans
Team
Align
Field Ops
Team
Evaluation Plan
– Employment stage begins in July
Select
2015 after new
serviceBidisAnalysis
launched
– DRLAP transitions to regional
support and local operations
Source still needDeployment
– Schools
to employ
continuous improvement
Phase process
Service Contracts
• Production- Strategy Team
School Support Infrastructure
Planning
– Focuses
on big-picture approach
Project Guidance
Stage
– Sets overall guidance and leads
Prepare
review of operations cycle
– Produces
ProjectRegional
Guidance,
Assess
Consortium Analysis
Evaluation Plan
Program Review
Functional Teams
Employment
– Stage
Prepare
Review
deliverables
and help schools
• Production- Plans Team
accomplish operations
– Focuses on operational planning
Performance
Learning
cycle
activities
Communications
Evaluate
Design Plan–
Leads PlanningDesign
Stage of cycle
Reports
Request for Proposals
– Produces Regional Consortium
Analysis, Design Plan, Bid Analysis,
Collaboration
Assists with Service Contracts
Strategy
Team
Manage
Select
Bid Analysis
Plans
Team
Align
Source
Field Ops
Team
Evaluation Plan
Service Contracts
Deployment
Phase
Specialty ServicesPlanning
School Support Infrastructure
Program Review
Communications Team
Prepare
• Employment
Focused on external Review
communications
Stage
• Supports public relations and
public affairs
Performance documents and
• Produces
Communications
Evaluate
Reports
collateral materials
Collaboration Team
Strategy on school-to-school
• Focused
Manage
Team
communications
• Supports
collaborative events and
Plans
Team
social
networking tools
Align
• Produces
platform for exchanging
Field Ops
ideasTeam
among educators
Evaluation Plan
Guidance
Stage to
–Project
Provide
special skills
support all phases of
Operations
Cycle
Assess
Regional Consortium Analysis
Learning Team
Learning
Collaboration
Source
Service Contracts
• Focused on bigDesign trends
Design Planpicture
and
Request for Proposals
practical applications
• Supports formal and
informal training
opportunities
Select
Bidworkshops,
Analysis
• Produces
seminars and
oversees DRLAP
professional
Deployment
Phase
development
Broadband Operations Cycle
Planning
Stage
Project Guidance
Prepare
Program Review
Review
Employment
Stage
Performance
Reports
Evaluate
Assess
Communications
Learning
Regional Consortium Analysis
Design
Design PlanRequest for Proposals
Collaboration
Strategy
Team
Manage
Select
Bid Analysis
Plans
Team
Align
Field Ops
Source
Team
Evaluation Plan
Deployment
Stage
Service Contracts
© Dellicker Strategies, LLC. All rights reserved. DELLICKER STRATEGIES and the Blue-and-Gray Design are service marks of Dellicker Strategies, LLC. This document and the information
and processes discussed in this document are confidential and proprietary to Dellicker Strategies, LLC and may not be used, disclosed or shared without prior written permission.
School Procurement Survey
 Purpose is to lay groundwork for
regional procurement consortia
– Contact Information
– Internet Access
– Wide Area Networks
 Accessible via NJTRAx
 Results of the School Procurement
Survey and Vendor Request for
Information will be reviewed at
Regional Consortium Analysis in May
© Dellicker Strategies, LLC. All rights reserved. Proprietary materials.
Workshop Feedback
Questionnaire
 Please complete via electronic survey link
https://www.surveymonkey.com/s/VHGGH8R
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33
Next Steps
1. Complete School Procurement
Survey via NJTRAx and Workshop
Feedback Questionnaire
2. Ask Questions about the process
– Roy Hoover
([email protected])
3. Plan to attend a Regional
Consortium Analysis Results
Meeting in May
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34
Questions
 For more information about Dellicker Strategies
please visit: www.dellicker.com
 For personalized assistance, please contact
John Matthews of Dellicker Strategies, LLC.,
consultant to NJ DRLAP Broadband Component
– Phone: 717-491-2936
– Email: [email protected]
© Dellicker Strategies, LLC. All rights reserved. Proprietary materials.
35
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