Division of Human Resources
Welcomes You!
Jaffus Hardrick, Ed.D.
Vice President, Human Resources
El pagnier K. Hudson
Assistant Vice President, Human Resources
Benefits Overview
Presented by:
Janik Collin, Assistant Director
Benefits Administration
Benefits Administration
Evelyn Rodriguez, Benefits Director
Understand
your future
goals
Janik Collin, Assistant Director
Crystal Hsu, Assistant Director
Mariela Varona, Analyst
Karina Hidalgo Chung, Benefits & Leave Manager
Analyze
your choices
New
Hire
Customize
your package
Alicia Pena, Coordinator
Martha Montoya, Senior HR Associate
Andrew Hart, Senior Benefits Associate
Mary Cruz, Workers’ Compensation Associate
Meet your
Deadlines
Contact Information
People First
866-663-4735
peoplefirst.myflorida.com
myflorida.mybenefits.com
Financial
Guidance
866-446-9377
www.myfrs.com
FIU DHR
305-348-2181
hr.fiu.edu
my.fiu.edu
Enrollment Information
On-Line
People First
peoplefirst.myflorida.com
Phone
People First
866-663-4735
One-on-One
Session
FIU Benefits
Department
305-348-2181
Enrollment Deadlines
# of calendar days from the date of hire
State
Benefits
FIU
Benefits
State
Retirement
60
days
90
days
90
days
Enrollment Details
• Coverage begins : After
enrolling and after payment
is received
• Welcome Package (New Hire)
• People First Log-In Information
• Package not received?
• Contact 305-348-2181
Log In
(People First)
Qualifying
Status
Change/
Open
Enrollment
• QSC: Within 60 days of the
event (Marriage,Birth,Adoption etc.)
• Annual Open Enrollment
Period
Enrollment
Payment
• Pre-Tax payroll deduction
• Personal check or money
order
Eligible Dependents
Required Information:
Social Security Number and
Date of Birth for all dependents
Spouse
Child
• For the duration of the marriage
• Biological, adopted, step child, foster child
• Up to the end of the year they turn 26 years old
Grandchild
• Newborn dependent of your covered child
• Up to 18 months of age as long as the newborn’s parent is covered
Legal Guardianship
• A child for whom you have legal guardianship
• Order of Guardianship applicable to state and federal laws required
Over Aged Dependent
Disabled Child
• Up to the end of the year they turn 30 years old
• Separate health premium
• As long as child remains disabled
• Medical certification required
HMOs vs. PPOs Plans
-Coverage in service network only
-No coinsurance or deductibles to meet
-Coverage in or out of service network
-Coinsurance and deductibles to meet
Health Insurance: PPO
Standard
Plan
Health
Investor
Health Plan
Monthly Premiums
• $50 Individual
• (FIU pays $591.52)
• $180 Family
• (FIU pays $1,264.06)
• $15 Spouse Program
• (FIU pays $714.54)
Monthly Premiums
• $15 Individual
• (FIU pays $591.92)
• $64.30 Family
• (FIU pays $1,264.06)
• $15 Spouse Program
• (FIU pays $649.18)
Annual Deductibles:
• Network:
• $250 Individual
• $500 Family
• Non-Network:
• $750 Individual
• $1500 Family
Annual Deductibles:
• Network:
• $1250 Individual
• $2500 Family
• Non-Network:
• $2500 Individual
• $5000 Family
Monthly Health Premiums in this Presentation are based at
employee whose standard work hour per week is 30 or more.
Health Insurance: HMO
Standard
Plan
Monthly Premiums
• $50 Individual
• (FIU pays $591.52)
• $180 Family
• (FIU pays $1,264.06)
• $15 Spouse Program
• (FIU pays $714.54)
No Annual Deductibles
Monthly Health Premiums (9-month Faculty)
Single premiums from September through January
Double premiums from February through 1st
paycheck in May
Health
Investor
Health Plan
Monthly Premiums
• $15 Individual
• (FIU pays $591.92)
• $64.30 Family
• (FIU pays $1,264.06)
• $15 Spouse Program
• (FIU pays $649.18)
Annual Deductibles:
• Network Only:
• $1250 Individual
• $2500 Family
Prescription Drug Plans
Standard HMOs
and Standard PPO**
(in network)
Standard PPO **&
Health Investor HMO
Health Investor Plan
and PPO **
PPO
(in network)
(out of network)
(up to a 30-day
Supply)
Mail Order
Program
(up to a 90-day
Supply)
Generic
$7
$14
30%
Preferred Brand-Name
$30
$60
30%
Non-preferred Brand-Name
$50
$100
50%
Retail
Type of Medication
Retail and Mail Order* Retail and Mail Order*
Pay in full and file a
claim
*Member cost of prescription after satisfying the appropriate individual or family annual deductible.
** Mandatory Mail in order for maintenance drugs
Separate card
Walgreens is not a participating provider
Dental Insurance Plans
Prepaid
(HMO)
Preferred
(PPO)
Indemnity Indemnity
(DPPO)
Plan
Choice of
Providers
Network only
In or Out of
Network
Any you
Choose
Any you
Choose
Calendar Year
Max
None
Yes
Yes
Yes
Plan Code &
Name
4004 Humana
4014 United
4025 Assurant Prepaid
4034 Cigna
4044 Human Select
4054 Human
Preferred
4064 Ameritas
4074 Assurant
Advance
4084
Humana
Schedule B
Vision Insurance
Exam +
Materials
Tier
•
•
•
•
Employee
Employee + Spouse
Employee + Children
Family
Plan
Features
•
•
•
•
$5.85
$11.56
$11.44
$17.98
• Vision Exam $10
• Frames: Every 2 Years: $10
• Lenses: Every 12 Months: $10 ($100 allowance)
• Out of network: Allowance Based
Materials
Only
•
•
•
•
$4.36
$8.60
$8.50
$13.38
State Life Insurance Plans
Basic Life
• $25,000 Face
Value
• Employer Paid
for full time
employees
Plan
Features
Optional Life
• 1 to 7 times Annual
earnings
• Cap of $1 Million
• Post Tax
• Employee Paid
• Rates increase with Age
& Salary
• Medical Underwriting
500k or 7 Times
• Accidental Death and Dismemberment
(AD&D)
• Accelerated Death Benefit
• Beneficiary Form Required
Tax-Favored Accounts
Plan Type Medical
Employee
Contribution
Employer
Contribution
From $60
to $2,500
Limited
Purpose
From $60
to $2,500
Dependent
Care
From $60
to $5,000
Health Savings
Account
Ind $3,250
Fam$6,450
Ind $41.66/mo
Fam: $83.33/mo
None
None
None
Health
Plan
Standard
Health
Investor
Standard or
Health
Investor
Health
Investor
Payment
Card
Available
Yes
No
Yes
Money
Available
First day
of
enrollment
Deadline
to Use
March 15 of
the following
year
Yes
First day
of
enrollment
As it is deducted
from paycheck.
March 15 of
the following
year
March 15 of
the following
year
As it is deposited in
Tallahassee Bank
Acct
Balance
rolls over
Supplemental Benefit Plans
Gabor Agency
Long Term
Disability
Long Term
Care
30 day waiting
90 day waiting
66 2/3 coverage
$15,000 max per
month
• $100 minimum
per month
• Coverage is fully
portable
• Issued through
John Hancock
Life Insurance
Company
• Employee and
dependent
coverage
•
•
•
•
Life Insurance
• Employee and
dependent
coverage
• AD&D
• Portable
• Universal Life
• Term Life
Retirement
Planning
• Optional
Retirement
Program: ING
& Jefferson
National
• 403b: Symetra &
ING
• 457: ING
Additional Benefits & Service
•
•
•
•
•
Perks &
Services
•
•
•
•
Tuition Waiver Program
Legal Insurance
Pet Assure Discount Program
Tri- Rail Discount Program & Free Emergency Ride
529 Tax Saving Plan for Dependents Colleague
Tuition Saving Plan
Wellness Programs
Hotels, Restaurants Discount Information
Travel and Tickets Discount
Financial Planning
Emotional
Intellect
ual
Occupat
ional
Mental
Worlds
of
Wellness
Spiritual
Social
Please visit www.fiu.edu/hr for more information!
Physical
Leaves of Absence
Family Medical
Leave of Absence
(FMLA)
Leaves of
Absence
Continuation
of Salary
• 1250 hours and 12 month of employment
• serious health condition of employee
• birth or adoption of a child
• care for a spouse or a child
•
•
•
•
Medical (Non-FMLA)
Professional Development
Military leave
Personal Leave without Pay
• Sick Leave Pool - Employee's own illness up to
480 hours
• Enrollment after 6 months with minimum accruals
balance of 40 hours / 20 hours PT
• Initial Donation of 8 hours and 4 hours each year PT
employees: 4 hours for / 2 hours each yeas
• Catastrophic Pool : Donations from the unit
Workers’ Compensation
Medical
Emergency
• Emergency transportation CALL
Public Safety at (305) 348-5911
• Report to Supervisor
• Go to the nearest emergency
room
Non
Emergency
• Report to Supervisor
• Complete Injury Report Online
Retirement Plans - Mandatory
FRS
ORP
Two plans to choose from
5 providers to choose from within
90 days
$255,000 salary limit
$255,000 salary limit
1.Pension or
2.Investment
TIAA-CREF, Valic, ING, Jeffereson National,
Metlife
Retirement Plans-Voluntary
457
403b
6 providers through Florida Deferred
Compensation
10 providers to choose from
IRS Limit
Under 50 yrs old: $17,500
Over 50 yrs old: $23,000
IRS Limit
Under 50 yrs old: $17,500
Over 50 yrs old: $23,000
Great West, ING, Nationwide, T. Rowe
Price, Valic, Charles Schwab
TIAA-CREF, Valic, ING, Jeffereson National,
Fidelity, Symetra, Vanguard, T. Rowe Price,
Metlife, ING Reliastar
New Faculty Hired 8/19/2014
Health Benefits Deadlines
For September 2014 Health
Benefits Coverage Enrollment
Deadline*
August 29, 2014
60-Day Benefits Enrollment
Deadline
October 18, 2014
Annual Open Enrollment
October 20, 2014 – November 07, 2014
*Employee must be active in PantherSoft and
People First
for Coverage Effective January 1, 2015
Failure to enroll will result in no benefits coverage available for the
year 2015, until the next annual Open Enrollment Period with
coverage effective January 1, 2016
New Faculty Hired 8/19/2014
Retirement Deadlines
ORP 90-Day Enrollment
Deadline
November 16, 2014
Default to FRS Pension Plan
Deadline
November 17, 2014
FRS Investment Plan
Enrollment Deadline
January 30, 2015
Call (866) 446-9377 or default to FRS
Pension Plan
New Faculty Hired 8/19/2014
Benefits Deadlines
Enrollment Labs
08/21/2014 and 08/22/2014
From 9AM - 4:30PM
Please Sign Up with FIU Benefits
Representative for an
Appointment
Questions?
Benefits Team
www.fiu.edu/hr
TEL:305-348-2181
Ethics and Compliance
Presented by:
Karyn Boston, Chief Compliance Officer
roactive
New Faculty Orientation
ccountable
on-Retaliatory
Office of Compliance &
Integrity
ransparent
onest
thical and Compliant
espectful
tewards of FIU Resources
Welcome to the University
Each member of the University community should seek to be
an Ethical Panther
•
•
•
•
Core values
Culture
Do the right thing
Ask questions and raise concerns
If you see something that you think may not be right –
Say something!
Why We Are Ethical And Compliant
What We Comply With
“Everyone says it can’t happen here, until it does.”
- Michael Josephson
As public employees, we are subject to the State of Florida
Code of Ethics
• As Faculty of FIU, we are expected to comply with:
– The Law
– FIU Regulations
– FIU Policies and Procedures
(As approved by the Faculty Senate)
Top 8 Ethics and Compliance List
1. Ethics & Integrity
2. Conflict of Interest
Personal Gifts and Benefits
Private Interest v Public Duty
Employment and Contractual Relationships
Reporting and Disclosure
Nepotism
Reporting SFI
Top 8 Ethics and Compliance List
Cont.
3.
4.
5.
6.
7.
8.
Public Records Law (Sunshine Law)
Safeguarding University Resources
Zero Tolerance Retaliation Policy
Mandatory Child Abuse Reporting
Safeguarding Your Privacy
FERPA
Directory Information
Student Records
Do Something and Say Something!
Resources:
• Outside Activities/Conflicts of Interest HR Portal:
http://hr.fiu.edu/
• Florida Department of Children & Families (DCF) Hotline:
1-800-96-ABUSE immediately & without delay (Can also make a
report by fax or online)
• If a child is in imminent danger or risk of harm call FIU Police:
MMC: 305-348-5911 or BBC: 305-919-5911, or 911 prior to
contacting DCF
• Faculty & Staff Training / Online IT Security & Awareness:
http://it.fiu.edu/about/projects/online_security.shtml
• Ethics and Compliance Hotline provided by Ethics Point:
http://www.ethicspoint.com/or by calling 1-888-286-5154 (24 hours
a day, 365 days a year)
Resources
Office of Compliance & Integrity
Florida International University
Modesto Maidique Campus
11200 S.W. 8th Street
PC 429
Miami, FL 33199
Telephone: (305) 348-2216
Facsimile: (305) 348-7657
compliance@fiu.edu
Payroll Essentials
Presented by:
Carlos Flores, Executive Director
HR Operations and Systems
Agenda
• hr.fiu.edu as a resource
• PantherSoft HR
•
•
•
•
•
my.fiu.edu
m.fiu.edu
Employee Self Service (ESS)
Manager Self Service (MSS)
Time and Labor
• On-line Training
• Payroll Calendar
• 9/12 Program
FIU Mobile
• Web/Browser
Based and native
mobile device
support
• Multi-platform
Support
• iOS
• Android
• Blackberry
MyFIU – Main Menu
9 over 12 month Deferred
Earnings Program (DEP)
• Available for all 9 month Faculty
• Enrolled on 1st Pay Period of Fall Semester
• Deadline August 22, 2014
• First Deferral on 09/05/2014 Paycheck
• 19 Deferrals to cover 6 Paychecks in the Summer
Security Awareness
Training
Security Awareness Training
60 days to
complete
training
from start
date.
Security Awareness Training
Security Awareness Training
Security Awareness Training
Office Of Employee
Assistance
Presented by:
Kathryn Kominars, Associate Director
University Counseling Center
Our Mission
Enhance the quality of life of FIU faculty and staff
Improve personal and organizational effectiveness
Create a healthier campus community
OEA offers Free and Confidential
Services for FIU Employees and
Immediate Family Members
 Consultation
 Assessment
 Referral Services
 Counseling & Coaching
 Eldercare Support Group
 On-line courses to enhance personal
and professional effectiveness
The Office Of Employee Assistance
offers online courses in the area of…
Using the EAP in Supervision
World of Wellness (WOW): Stress
World of Wellness (WOW): Resilience
World of Wellness (WOW): Effective Communication
World of Wellness (WOW): Assertiveness
World of Wellness (WOW): Generations in the
Workplace
Courses can be found by going to:
https://professionaldevelopment.fiu.edu
OEA hosts weekly Mindfulness
Meditation Sessions!
Meditation Sessions
Join us as we practice this ancient approach to reduce
stress!
!
Modesto A. Maidique Campus
Wednesdays, 12PM to 1PM
Green Library GL 482
roach to
ell- Being,
For information about
other services,
please call.
305.348.2469
www.oea.fiu.edu
Biscayne Bay Campus (Will restart in the fall)
Tuesdays, 12PM to 1PM
Academic II Room: 246B
The Office Of Employee Assistance
Can Help!
Call Us! 305-348-2469
Modesto A. Maidique Campus
SHC 137
Individuals can also be seen at the Biscayne Bay
Campus by Appointment!
www.oea.fiu.edu
Public Safety and
Emergency Management
Presented by:
Alexander D. Casas, Chief of Police
Amy B. Aiken, Director of Emergency Management
University Police
Alexander D. Casas, Chief of Police
Modesto Maidique Campus
885 S.W. 109th Avenue, PG-5 Market Station, Miami, FL 33199
Tel: (305) 348-2626 Fax: (305) 348-1566
Emergency: (305) 348-5911
Biscayne Bay Campus
3000 N.E. 151st Street Building SO II, North Miami, FL 33181
Tel: (305) 919-5559 Fax: (305) 919-5505
Emergency: (305) 919-5911
EMERGENCY PHONE NUMBERS: 24 Hours – 7 Days a Week
MMC: (305) 348-5911 BBC: (305) 919-5911
dem.fiu.edu
Amy B. Aiken
Director
Department of Emergency Management
305-348-6975
Preventing Harassment in
the Workplace
Presented by:
Shirlyon McWhorter, Director
Equal Opportunity Programs & Diversity
“IT’S A MATTER OF RESPECT”
EQUAL OPPORTUNITY PROGRAMS &
DIVERSITY TRAINING
Training Objectives
Participants will be able to:
1) Understand the importance of diversity
2) Identify the “protected categories” and understand that
complaints of discrimination/harassment must be based
upon one or more of the “protected
categories.”
3) Learn the importance of accommodating students in
accordance with the Americans with Disabilities Act
4) Define sexual misconduct and distinguish the two types of
sexual harassment.
5) Recognize behaviors or conduct that can be perceived as
sexual harassment.
Diversity Matters
at
Florida International
University
Inclusion
The goal is to create and maintain an
organizational culture that recognizes,
encourages and respects individual
differences.
Consciousness
FIU encourages all employees to
recognize, appreciate, value, and
utilize the unique talents and
contributions of all individuals.
Protected Categories
•
•
•
•
•
•
•
Gender
Race
Color
Religion
National Origin
Political Beliefs
Marital Status
•
•
•
•
•
•
Age
Sexual Orientation
Veteran Status
Pregnancy
Disability
Sexual Harassment
ADA: American Disability Act
Understanding and
Accommodating
Disability Defined
Disability is defined as:
• Having a physical or mental impairment that
substantially limits a major life activity (e.g., walking,
talking, eating, breathing, seeing, etc.),
• Having a record of such impairment, or
• Being regarded as having such an impairment, even
when no limitations exist
The Office of Disability Resources (DRC) establishes
thorough measures to determine whether a student
has a qualified disability. It is of utmost importance
that faculty adhere to the accommodations granted
by DRC to ensure ADA compliance with government
and university guidelines.
Syllabus Statement
• One suggestion is to put a general statement on the course syllabus:
Note to students with disabilities: FIU welcomes students
with disabilities into the University's educational programs.
If you have a disability-related need for modifications or
reasonable accommodations in this course, contact the
Disability ResourceCenter.
• Instructors should be notified as early in the semester as possible
regarding the need for modification or reasonable accommodations.
Since many students have disabilities not readily noticeable, this
announcement or statement encourages students to identify their
needs early in the semester so timely adaptations can be made.
Presented by S. J. McWhorter, Director EOPD
SEXUAL MISCONDUCT
Title IX
• Title IX of the Education Amendments of 1972
(Title IX), prohibits discrimination on the basis
of sex in education programs or activities
operated by recipients of Federal financial
assistance.
• No person on the basis of sex should be excluded from
participation in, be denied the benefits of, or subject
to discrimination under any
»
»
»
»
»
Academic
Extracurricular
Research
Training
Education Program or Activity
Scope of Coverage
• Title IX protects students and employees from
sexual harassment in an institution’s education
programs and activities, including:
– All academic, educational, extracurricular,
athletic, and other programs of the
institution
– On-campus, off-campus, in transit, sponsored
at other locations, etc
Definition of Sexual Harassment
Unwelcome sexual advances,
requests for sexual favors, and other
verbal, physical or pictorial conduct
of a sexual nature
Two Types of Sexual Harassment
• Quid Pro Quo
• Hostile Work Environment
Facts about Sexual Harassment
• The act(s) must be Severe or Pervasive
• The victim may be male or female
• The victim may be a third party
Reporting
Shirlyon McWhorter
Title IX Coordinator
Director, Equal Opportunity Programs and Diversity
PC215 Phone: (305) 348-1509
E-Mail: eopd@fiu.edu
For reports or inquiries of gender inequity or gender-based misconduct concerning faculty,
staff, and outside contractors, visitors or vendors
Kristen Kawczynski
Deputy Title IX Coordinator
Director, Student Conduct and Conflict Resolution
GC311A Phone: (305) 348-3939
E-Mail: kristin.kawczynski@fiu.edu
For reports or inquiries of gender inequity or gender-based misconduct concerning student
on student
Julie Berg
Deputy Title IX Coordinator
Senior Associate Athletic Director
USCBA 202A Phone: (305) 348-2352
Email: julie.berg-Mc_Graw@fiu.edu
For reports or inquiries of gender inequity or gender-based
misconduct involving athletics
RETALIATION
Retaliation Defined
Retaliation occurs when an employer illegally strikes back
at or seeks revenge on an employee or applicant who has
participated in a civil rights action which is considered a:
Protected Activity
• Filed a complaint
• Opposed an unlawful practice.
• Participated in an investigation
Adverse Employment Action
Causal Connection
INTERNAL
COMPLAINT
PROCESS
Standard Procedure
•
•
•
•
•
Intake Process
Interviews
Summary Report
Findings
Review Process
Questions?
Equal Opportunity Programs and
Diversity
(305) 348-2785
PC321
• Shirlyon J. McWhorter, Esq.
Director & Title IX Officer
• Jai A. Ingraham
Assistant Director & ADA Coordinator
• Daniel Nicolas
Coordinator
• Kamora Moss
Office Coordinator
REMEMBER
“IT’S A MATTER OF RESPECT”